1. Cover Letter
Saraj Hameed
Pul-e-Alam city, Logar Afghanistan
+93700007050+ &93788194070
And +93 744426815
February 29, 2016
Vacancy No:
To The HR Department of
Organization:
Subject: Applying for the position of ………………….
Respected Sir,
I am writing to express my interest in the …………….. position that was recently announced and I have
endorsed my CV form for your consideration.
I am a BSc graduate with 9 years of working experience in the field of Project Management, projects
monitoring, grants development and management with Local NGOs, GIRoA, international organizations,
including USAID, United Nations and IRC.
My long experiences in the field of Project Management, particularly with Afghan Civilian Assistance Program II
(IRD/ACAPII), are relevant to the requirement of the position with your esteemed program and organization.
My experiences have paved the way for me to gain considerable experience in project management and
dealing with the entities. In addition, I enjoy the experience of working with DAI-LGCD project and received
one week training on Project Management, liaison with GIRoA and operation in organization as my supervisor
had considered me potential for undertaking work closely with the target communities.
I have also managed a team of ten business entrepreneurs during my employment as Regional Program
Manager with USAID/AFSA Project. In addition, I worked as a Field Support and M&E Assistant with IOM-CCI
Project and I developed over 250 primary ideas for developing of community development grants. Now I am
working as a Project Manager with Community, Livestock and Agriculture Program-Poultry Development
Project (CLAP/PDP) and I am Managing and Coordinating project activities on a day-to-day basis to ensure
that all project related activities are performed efficiently and on a timely basis, and that the project’s intended
development objectives are achieved.
Other highlights of my skills that I have acquired during my experience with different organizations are as
follow:
 In consultation with the Program Manager, prepare a work plan for proceeding with field activity
development. Meet with and report to the Program Manager on a periodic basis, to discuss progress
made towards completion of the work plan, and constraints encountered.
 The efficient management of the PDP fiduciary aspects, including ensuring that procurement rules &
procedures are followed, that the agreed funds are received in a timely fashion and accurate reporting
of project expenditures in accordance the budget approved.
 Draft Action plans and coordinate the preparation and implementation of annual work plans and annual
budgets for the PDP project.
sarajhameed@hotmail.com

2.  Regularly monitor project activities according to the project monitoring framework and implementation
plan and apply the corrective actions if necessary
As described, “………………………………..” position sounds like a good match, and I would really appreciate the
chance for a personal interview. Thank you in advance for your time.
Yours sincerely,
Saraj Hameed Sidiqi
Curriculam Vita
Profile I have eight years work experience especially at program development, grants, operations and
M&E with a strong record of creativity and success under the most challenging conditions. I had
routinely worked with high-performing cross-functional teams, large and small interdisciplinary
organizations and managed multiple projects and small grant activities. I was an employee of
stabilization for the US government’s (USAID) counterinsurgency program in Afghanistan. In this
role, i monitored more than 150 small and medium projects simultaneously in one of the most
dangerous and inhospitable regions. A known thought leader and sought-after trainer in stability
operations and civilian support processes.
Education KABUL UNIVERSITY, Afghanistan. BSc in Agriculture , 2003 to 2006
Relevant Courses:
— Project Management for farm management
— Monitoring and Evaluation of Agricultural and Community Development Projects
— Electronic Presentations for Business Professionals
— Grants management and development
— Communication Skills for Extension Agents
— Operation for office managers
— Entrepreneurship Development for field based trainers
— Statistic and household development
Key Skills Office
Skills:
Project Management
Grants Management
Monitoring & Evaluation
Reporting
Operation
Coordination
Project development
Computer
Skills:
MS Word
MS Excel
MS PowerPoint
MS Outlook
MS Access
Windows
Experience: AREP-PDP/CLAP Project: Project Manager, Sep 2015 up to Now
As the Project Manager my core responsibilities are direct reporting to the Program Management Unite. Under the
supervision of Program Manager I am responsible to ensure the effective implementation of Poultry Development
Project activities at the regional offices, coordination with field team, stakeholders, and other implementers for
getting timely feedback from progress of projects in the target province, including developing project work plan,
generate new ideas for community development projects, and triangulating data with other stakeholders,
implementing partners other stakeholders to ensure accuracy. I had the primary responsibility for providing accurate
and reliable measurements of the project’s performance indicators. Highlights:
• Managing and Coordinating project activities on a day-to-day basis to ensure that all project related
activities are performed efficiently and on a timely basis, and that the project’s intended development
objectives are achieved.
• Properly disseminate project related information under the PDP project;
• The efficient management of the PDP fiduciary aspects, including ensuring that procurement rules &
procedures are followed, that the agreed funds are received in a timely fashion and accurate reporting of
project expenditures in accordance the budget approved.
Saraj Hameed
Pul-e-Alam city, Logar Province, Afghanistan.
Mobile: +93 700007050 & +93 788194070
sarajhameed@hotmail.com

3. • Draft Action plans and coordinate the preparation and implementation of annual work plans and annual
budgets for the PDP project.
• Regularly monitor project activities according to the project monitoring framework and implementation plan
and apply the corrective actions if necessary.
• The regular and consistent supervision of the project activities with active reporting to the Program
Manager and AREP Management.
• Submit and provide regular progress reports about the project.
• Oversee the project operations to ensure quality and cost effective management of resources.
• Identify bottlenecks in the project and provide timely solutions to enhance efficiency.
• Plan, develop and implement strategies to effectively carry out project activities.
• Coordinate the preparation of financial reports, special analyses, and information reports.
• Represent the PDP project externally to media, government agencies, funding agencies and the general
public.
• Coordinate and support the master trainers team in the implementation of their training programs for the
project activities.
• Anticipate and guard against legal and cultural risks facing the PDP project.
• Set up and coordinate meetings and conferences with the donors and relevant ministries.
• Maintain appropriate relations and linkages with key partners to promote involvement and participation of
relevant agencies and other key stakeholders in the project.
• Ensure timely responses to any grievances made through the project grievance mechanism.
IOM-CCI/USAID Project: Filed Support and M&E Assistant ,Sep 2014 to Sep 2015
As The Field Support and M&E Assistant my core responsibilities were direct reporting to the M&E Unite. Under the
supervision of M&E head I was responsible to ensure the effective implementation of CCI grant activities at the
regional offices, coordination with field team, stakeholders, and other implementers for getting timely feedback from
progress of projects in the target provinces, including developing grants applications, generate new ideas for
community development projects, and triangulating data with other stakeholders, implementing partners other
stakeholders to ensure accuracy. I had the primary responsibility for providing accurate and reliable measurements
of the project’s performance indicators. Highlights:
• Serve as liaison support to track all relevant supporting documents from Regional Program Officers
(RPOs) and Provincial Coordinators (PCs) to Associate Program Officers (APOs), the Grants Unit, and
provide support to the Program Office in particular with the collection of necessary data/documents.
• The incumbent will work within the M&E Field Team to support the proper implementation of the M&E
system. The Field M&E Assistant will engage with beneficiaries and implementing partners to collect data
for reporting, monitor and evaluate project progress, and identify lessons learned.
• Obtain all data from primary sources as stipulated in the M&E plan.
• Participate in activity selection, project implementation, and evaluation preparation.
• Provide regular field reports according to the M&E plan in standard CCI format.
• Conduct regular site visits to monitor project implementation and meet, interview and discuss issues with
main stakeholders involved in project implementation (communities, POC members, etc.).
• Engage with Project Oversight Committees to receive feedback on ongoing projects to assist in improving
project implementation.
• Attend and observe all program related events (openings, workshops, community events etc.) to gauge
community and government perceptions/engagement.
• Undertake routine quality control of project activities.
• Coordinate with M&E Officer and the Senior Monitoring and Evaluation (M&E) Assistant to finalize all
inputs for the database including M&E plans for each activity and Final Evaluation Reports (FERs).
• In coordination with M&E Officer and the Senior Monitoring and Evaluation (M&E) Assistant, work to
address the questions and concerns voice by OTI’s.
• Maintain secure hard copy files for every ongoing activity in the field, to immediately send scanned copies
of all relevant documents and hard copy files when safe it at Grants Unit.
• Assist Field Team members in preparing necessary grant documentation, including but not limited to, Site
Visit Notes, before, during and after Photos, systematic reporting, and needed Grant Amendments.
• Assist in the compilation of data from the field for preparation of weekly, monthly, quarterly, and annual
reports.
• Review all grantee deliverables and invoices to ensure compliance against contract/agreement and grant
budget prior to sharing with headquarters for payment processing.
• Manage the office supplies, maintaining a Log Book of materials and use.
• Contact RPOs and PCs on a daily basis to collect necessary information and relay results to APOs in a
clear and detailed way.
• Follow up on all requests from the RPOs and APOs to ensure timely receipt of needed documents/data.
• Coordinate closely with the Grants Unit to monitor missing documents, and follow up on status of pending
documents.
• Coordinate closely with Logistics Unit and Admin/Finance Unit to clarify status of documents on behalf of

4. the Field Teams.
• Make informal translation of documents, information, and data from and for the field team into English and
Dari as necessary and as requested.
• In coordination with RPOs, PCs and APOs track success stories, delays, and implementation progress
updates for all ongoing activities.
• Track photos incoming from the PCs and gather all necessary details to ensure photos are appropriately
labeled before sending to Grants Unit.
• Actively identifies opportunities for and promotes organizational change.
• Provides fair, accurate, timely, and constructive staff evaluations.
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures.
• Organizes and documents work to allow for planned and unplanned handovers.
IRD-ACAPII/USAID Project: Activity and M&E Manager, 2012 to 2014
As The Monitoring and Evaluation Officer my core responsibilities were direct reporting to the Monitoring and
Evaluation Specialist. Under the supervision of M&E Specialist I was responsible to ensure the effective
implementation of ACAP II monitoring and evaluation activities at the regional offices, coordination with field
monitors, stakeholders, and other implementers for project monitoring, including conducting independent site visits,
and triangulating data with other stakeholders, implementing partners other stakeholders to ensure accuracy. I had
the primary responsibility for providing accurate and reliable measurements of the project’s performance indicators.
Highlights:
• Responsible primarily for the timely data collection and reporting for the ACAP II project activities.
• Closely coordinate with the field based project staff and Kabul M&E team on completing and accurately
entering data for all activities/training into database;
• Collect and/or verify M&E and GPS spatial data of the project activities through regular visits to the project
locations;
• Conduct beneficiaries interviews, focus group discussion, verification visits to the project sites as per the
instruction from the Kabul M&E Team;
• Prepare regular reports, weekly, monthly of the M&E activities for the Kabul M&E Team.
• Prepare ad-hoc reports regarding activities;
• Assist regular data audits to for data verification and quality assurance;
• Maintain a filing system for all M&E activities, reports and analyses in hardcopy, and on hard disk and
backups;
• Conduct monitoring and verification visits within Kabul and all regions across the Afghanistan;
• Assist external monitoring and evaluation missions.
CNFA-AFSA/USAID Project: Program and M&E Officer, 2011 to 2012
As The Monitoring and Evaluation Officer my core responsibilities were to Identify, promote, and monitor the
partnership of investment by business entrepreneurs in seven farm service centers which are established in the
targeted Afghanistan provinces. Identify and pursue beneficial linkages to the farm store development. Monitor in
developing and implementing all activities related to the farm store development, aimed at long term self-sustaining
viability. Monitor all of FSC value-added activities, such as extension training, addressing FSC issues which are
collected from customers, new business development, output marketing, and marketing & advertising. Monitor the
process of establish linkages between agricultural input suppliers and the farm stores. Coordinate with other
Regional Programs Managers to develop an effective approach to meeting project objectives. Provide monitoring
data, weekly, and quarterly report to M&E manager. Highlights:
• Assist M&E head in developing and implementing an effective M&E system;
• Develop M&E reporting tools for the field staff;
• Collect relevant M&E data from the field; analysis it, produce required reports and share them with the
related stakeholders of AFSA Project;
• Help M&E head in establishing a quarterly and six monthly reporting mechanism
• Develop and maintain effective information system to capture issues such as project progress.
• Be a focal point for all M&E related communication and coordination of the M&E department.
• Classify and code material relating to a variety of subject-matter areas and maintains general office files.
• Enter and manage project data in database;
• Assist with verification and analysis of the computerized data;
• Design the layout of extension publications and type them in English;
IRC-Humanitarian Assistant Data Management Officer, Feb 2011 to May 2011
As The Monitoring and Evaluation Officer my core responsibilities were direct reporting to the Monitoring and
Evaluation Specialist. Under the supervision of M&E Specialist I was responsible to ensure the effective
implementation of Humanitarian Assistant Program and monitoring & evaluate activities at the target region,

5. coordination with field monitors, stakeholders, and other implementers for project monitoring, including conducting
independent site visits, and triangulating data with other stakeholders, implementing partners other stakeholders to
ensure accuracy. Highlights:
• Responsible primarily for the timely data collection and reporting for the HP project activities.
• Closely coordinate with the field based project staff in Logar province and M&E team on completing and
accurately entering data for all activities;
• Collect and/or verify M&E and GPS spatial data of the project activities through regular visits to the project
locations;
• Conduct beneficiaries interviews, focus group discussion, verification visits to the project sites as per the
instruction from the Kabul M&E Team;
• Prepare regular reports, weekly, monthly of the M&E activities for the Kabul M&E Team.
• Conduct monitoring and verification visits in target region;
DAI-LGCD/USAID Project: Monitoring & Evaluation Officer, 2010 to 2011
As The Monitoring and Evaluation Officer my core responsibilities were direct reporting to the Monitoring and
Evaluation Specialist. Under the supervision of M&E Specialist I was responsible to ensure the effective
implementation of Stabilization Program and monitoring & evaluate the activities at the target region, coordination
with field monitors, USAID actors, stakeholders, and other implementers for project monitoring, including conducting
independent site visits, and triangulating data with other stakeholders, implementing partners other stakeholders to
ensure accuracy. Highlights:
• Verify accuracy of field driven data such as beneficiary numbers, government involvement in sub project
development and implementation and community contribution as they relate to LGCD reporting
requirements.
• Collect supporting documentation from both community and government actors in support of the data
requirements.
• Provide detailed, technical information and photographs to be used in all forms of TAMIS updates,
reporting and strategic communication products.
• Undertake field site visit for all project as outlined in the bi-monthly site visit schedule.
• Generation comprehensive narrative M&E reports after each site visit, including sections on
recommendations for the improvement and analysis of programmatic progress.
• Monitor community contribution to each project.
• Monitor project implementation to ensure DAI/LGCD is responding to the people’s needs and the project is
achieving the desired goals and objectives.
• Liaise among communities, local government, DAI/LGCD staff and other stakeholders regarding project
activities, progress and overall status.
• Prepare reports on progress of results indicators and assists with program evaluation.
MAIL-Department of Agriculture General Extension Manager 2007 to 2009
For this role my core responsibilities were to facilitate community motivation/mobilization and coordination with
stockholders, NGOs and farmers. Getting of information about National Programs of Ministry of Agriculture Irrigation
and Livestock. Arrange community meeting for the project implementation and helping for creating informational
system for National Program of the Ministry. Reflection of Complete Needs of farmers to the Extension Department
and provide technical support of farmers. Highlights:
• Controlling of Professional Staffs in the fields for implementation of their Plans in the target districts.
• Collection of Correct statistical informal about Agriculture resources and activities and transfer it to the
extension department.
• Keeping of friendly relationship with farmer and Local people for the implementation of Extension Plans
and given of the reports to the relative authorities.
• Being aware of the farmers from the new technology and the decision of the ministry and leading of the
farmers about the daily activities.
• Selection of the suitable Land for Demonstration Plots and inspections of plots during practical activities.
• Helping and guidance of the farmer especially at the time of irrigation and harvesting.
• Assist Community to identify orchard's training needs.
• Identification of project beneficiaries with closes Coordination with formers and conducts survey and
collects information regarding farmer and their Horticulture activities.
• Conduct technical training Courses at the village level to increase farmers awareness regarding improved
agriculture production and marketing.

6. • Develop positive relationships with agriculture provincial deferent offices, NGOs, PRT, ADT and USDA.
• Establishment of community learning Centers and facilitate it is equipment for farmers.
• Provide timely, monthly, quarterly and annual project progress report.
• Provide regular support to Horticulture and extension workers in order to enable them in identification of
project beneficiaries.
• Providing and developing working plan for extension officer and getting feedback at the end of each week.
• Data collection and Joint Follow up project monitoring system with Agriculture department.
• Perform regular follow up from working plan of related staff.
• Performing of regular supervision from project progress and providing technical consultancy for
Horticulturist and extension workers.
• Providing training for related staff in order to facilitate smooth running of project planned activities.
• Develop training manual on agricultural protection technology.
• Produce and improve of Horticulture products through introducing of new Horticulture practices in green
house technology.
COORDINATION OF AFGHAN RELIVE/World Bank Teacher Trainer 2009 to 2010
As a teacher trainer my core responsibilities were to works closely with the school teachers to advance the goals of
the capacity building programs across the region. It is designed to promote the capacity of school teachers and
following their regular activities in the school level. Provide weekly and monthly report from status of the activity and
implement the program objectives in the target region. Highlights:
• Field Activities:
• Assist in mapping school clusters;
• Assist in choosing training sites;
• Include MoE personnel to the greatest extent possible in their activities for the purpose of capacity
building.
Teaching and Training:
• Assist with high school teaching and follow teachers’ daily activity in school levels.
• Provide Accelerated Learning (AL) for Grade 12 equivalency to local teachers.
• Provide INSET 1 training to local teachers to enhance their ability in their teaching methods.
• Provide INSET 2 training to local teacher, including training in STEP Teacher’s Guides.
• Provide other in-school training activities and facilitate methodic learning process to the teachers.
• Provide in-school training activities.
• Assist in teacher credentialing activities during teaching process in school levels.
• Assist MoE in making improvements to the DT3 system.
• Participate in monitoring and evaluation of DT3 activities.
• Collect monitoring data from the field.
• Monitor regular activities of teachers in the school and provide feedback from achievement and Write M&E
reports for improvement of program in the target province.
LOGAR PROVINCE-Civil Society Organization, Member of Civil Society 2013 to 2015
As a civil society member my core responsibilities were to works closely with the Steering Committee to advance
the goals of the Open Government Partnership. It is designed to maintain institutional memory, manage civil
society external communications ensure the continuity of organizational relationships with partners, and support the
broader membership and implementation at regional level. The Civil Society Engagement team is part of the
Support Unit. It is a nimble, regional team that aims to broaden and deepen civil society engagement in OGP, both
at the national and regional level. Highlights:
• Make sure that civil society activists in Open Government Partnership members are well-informed to
participate in the national decision making process by providing information, sharing experiences, making
connections and advising on strategy;
• Build and cultivate a dynamic community of civil society partners in the region, and ensure that this
community is interacting with peers in other regions;
• Lead on outreach to civil society in non-member eligible and near-eligible provinces to inform them about
civil society activities/or support them in achieving membership;
• Proactively share key national and regional Open Government Partnership developments and insights with
the OGP Steering Committee;
• Contribute to the Support Unit’s national activities to support the development and sharing of open

7. government tools, resources and experiences across region;
• Contribute to or lead on OGP (civil society) events in the region, as well as participate in civil society
outreach and learning activities at third-party events;
• Maintain good working relations with key regional coalitions/networks, as well as international actors in the
region (e.g. funders, multi-laterals) to coordinate on OGP civil society support efforts.
OTHER TRAININGS RECEIVED:
Trainings
Received: — 2011(One day) Job placement training-DAI/LGCD
— 2011(five days) Monitoring and Evaluation training-CNFA/AFSA
— 2011(three days) Greenhouse Technologies and Development training-CNFA/AFSA
— 2011(two days) CFW and Food Security program operation and M&E training-IRC
— 2009(five days) Cold Storage training-Logar PRT
— 2009(eight days) Soil Science testing training at-Logar PRT
— 2008(three months) M&E and Communication Methods training at-DAI/LGCD
— 2008(One month) General Management and Project Cycle Management-GRM
— 2008(Nineteen days) Afghan IT Business Network Training-Paivaston/USAID
— 2006(Five months) Capacity Building training-IARCSC
— 2005(Three months) Management training-Kabul
References:
I will provide references if requested

8. Note: All Original documents will be attached only If/when required