This document is a resume for Sandy J. Davis summarizing her experience and qualifications as an executive assistant. She has over 15 years of experience providing high-level administrative support to executives in various industries. Her core competencies include being well-organized, detail-oriented, able to manage multiple projects simultaneously with minimal supervision, and having advanced computer skills. Her previous roles involved supporting C-level executives, managing calendars, coordinating meetings and events, communicating with internal and external stakeholders, and resolving issues.
To secure a position that will utilize my skills and experience to.docxVannaSchrader3
To secure a position that will utilize my skills and experience to maximum potential, with the opportunity for advancement based on performance.
Authorized to work in the US for any employer
Work Experience
Office Representative
Rev. Claims
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Jackson, MS
August 2014 to Present
Responsibilities
Managed verifications of Insurance. Collected patient’s liability and performed compliance check for all Medicare patient. Collected and validated patient demographic and insurance information. Obtained health, financial and religious information from patients at the time of admission. Performed patient pre-admission, admission, transfer, and discharge activities. Obtained signatures for financial responsibility and treatment procedures from patients or guardians.
Answer multiple phone lines; data entry; update patient information; verify patient insurance information; collect co pays; payment posting;
Handled a high influx of inbound calls within a dynamic call center environment.
Managed multiple priorities and maintained effective results in a quota driven workplace.
Office Assistant
Total Health Adult Day Care
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Belzoni, MS
October 2012 to August 2014
Responsibilities
• Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.
• Answered telephones and transferred calls to appropriate staff members.
• Sorted and distributed incoming communication data, including faxes, letters and emails.
• Monitored and maintained the organization’s website.
• Interacted with organizational staff, executives, clients, vendors and visitors on a daily basis.
• Organized the scheduling of meetings, conferences, and events; distributed minutes for them.
• Coordinated agendas for meetings with visitors and clients– arranged guest and travel accommodations.
• Took care of staff office space, weekly schedules, travel reports, phones, parking, credit cards and office keys.
• Maintained the office database – retrieved and organized information for individual employees and clients.
• Created spreadsheets and presentations for corporate executives.
• Purchased office equipment and supplies – contacted vendors and subcontractors.
• Established and implemented administrative policies and procedures for the office.
• Filed and recorded corporate documentation, electronic files, inventories and reports.
Front Office / Administrative Assistant
Belzoni Lawn and Tractor
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Belzoni, MS
January 2012 to September 2012
Assist clientele as they enter office and via phone.
• Perform filing, data management, drafting and editing short office memos.
• Assist with all other office administrative duties
• Inputting data, office errands, internship and alumni updates.
• Scheduling appointments, Answered phones, Filed papers.
• Assuring office is neat, and stocked with necessary tools for functionality
Assistant Manager / Dog Groomer
Dog Spot
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Jackson, MS
April 2009 to December 2011
Responsibl.
1. Sandy J. Davis
19 Woodland Ave Fox Lake, IL
847-970-1794 • Sandidavis4@yahoo.com
Objective
I am a dedicated and focused Executive Assistant who excels at prioritizing and completing
multiple tasks simultaneously. I specialize in confidential administrative support to busy
executives and also committed to deliver high quality results independently in a highly
professional manner.
Core Competences
• Well organized, detail-oriented Corporate Administrative Professional with a history of
creating partnerships with colleagues and clients to provide high level comprehensive
support.
• A team player who utilizes strong interpersonal skills and has the ability to manage a
wide variety of projects from an executive level to confidential HR related issues to
companywide benefits, programs and events.
• Complete assignments with minimal supervision; ability to interact both courteously and
productively with all staff levels as well with external/internal customers.
• Advanced knowledge of Microsoft Windows, Word, Excel, PowerPoint and Outlook; and
Visio, Adobe Acrobat/PDF Writer.
Professional Experience
Stericycle Inc., Lake Forest, IL 11/2006 – 06/2015
Office Administrator
• Supported CEO, CFO and CIO with expenses and travel necessities.
• Negotiated contracts with clients and vendors who work on company property.
• Maintained office services by organizing office procedures; controlling correspondence;
designing filing systems; reviewing and approving supply requisitions; implements
Emergency Preparedness policies by establishing standards and procedures.
• Provided administrative and clerical support including mailing, scanning faxing and open,
sorted and distributed incoming correspondence. Prepare and modify documents
including correspondence, reports, drafts, memos and emails. As well as schedule and
coordinate meetings, appointments for internal as well as external meetings.
• Owned and coordinated the Lake Forest Culture Committee program. Develop,
implemented and evaluated programs and services to meet the unique needs of the
corporate office. Provide direction and guidance during changes at the corporate office.
Promoted an atmosphere of warmth, personal interest, value and positive attitude
throughout the organization.
• Exercised discretion in performance of duties to ensure confidentiality.
• Heavy calendar management and phone screen all calls.
• Managed and coordinated catering for internal/external business meetings.
• Communicated with customers, employees, and other individuals to answer questions,
disseminate or explain information, and address complaints.
• Excelled in role requiring the ability to handle a variety of customer service and
administrative tasks and resolve customer issues with expediency.
2. Morgan Stanley, Riverwoods, IL (2001-2006)
Sr. Executive Assistant/Internal Audit
• Provided executive support to the Sr. Vice President of Internal Audit as well his direct
reports.
• Maintained the Sr. Vice President's calendar, making travel arrangements, typing and
distribution of all memos and letters and prepare boardroom for meetings.
• Developed, implemented and maintained central repository for records
management/retention process.
• Updated and maintained senior level company org charts for the Audit department
• Coordinating and typing audit reports, presentations, new business inquiries/proposals,
and calendaring.
• Arranged and organized meetings, conferences and social events; including program
coordination and food service.
• Performed consistent high level projects with little or no direct supervision.
• Acted as a liaison between executive team and staff members.
• Provided backup coverage for other administrative team members and for other
departments on needed basis.
Highland Park Hospital, Highland Park, Illinois (1996-1999)
Administrative Assistant
• Maintained senior management’s calendars and planned the office calendar 6 months in
advance.
• Scheduled onsite and offsite department meetings and outings.
• Worked with management in scheduling vacations and making sure there was coverage
for that time off.
• Oversaw all billing, and collection efforts for office.
• Handled "problem" customers that office staff couldn’t handle, either on the phone or in
person.
• Organized and ordered all medical and office supplies for all office locations
• Took messages and directed calls to the appropriate staff member.
• Maintained all current charts, kept them neat and organized, filed all documents into
these charts. Also doing the same for all archived charts.
• Kept inventory of all office supplies.
Areas of Expertise
• Notary
• Customer Service & Support
• Planning & Staff Scheduling
• Reports/Presentations
• Correspondence/Documentation
• Organizational Management
• Training & Development
• Spreadsheets & Databases
• Project Management
• Calendar Management
• Complex Decision Making
• Performance Management
• Process Improvements
