This document provides an overview and description of the REX ERP application. It describes what ERP is, the significance of ERP in today's competition, key features of the REX ERP application, modules and business scenarios the application supports, and how to get started with the application. The application is a cloud-based ERP solution that allows for integrated management of business processes including accounting, inventory, sales, and reporting. It provides functionality for accounts payable, accounts receivable, general ledger, treasury management and robust reporting capabilities.

1. REX Solutions
Application Version 1.1

2. What is ERP?

ERP Stands for Enterprise Resource Planning.

It is business management software system of integrated applications to
manage the business.

ERP is a distinct feature of an operation, including product planning,
development, manufacturing processes, sales and marketing.

3. Significance of ERP in today's
Competition

ERP applications help streamline business processes within an
organization to enhance the competitive edge.

ERP applications is to achieve cost savings.

Real time financial data and reports to upper management

With the integration and flow of data, more information is available to
users for the organization in one place.


4. Features of REX-ERP Application

Cloud Based ERP Solution.

All user data is stored in Server, User has no worries to take a
Backup of Data timely.

Client Data is Secured and Safe.

Easy accessibility to Old data.

Its Desktop Application.

Manual and Auto Party Transaction Clearing functionality.

Posting Visibility before approving transaction.

Configurable Screen as per user need at user end.

5. •
ODR – On Demand Reports.
•
Drill Down Reports.
•
Export and Import Data.
•
Configuring The Search Screen.
•
Copy Transaction.
•
Viewing Postings.
•
Clearing Party Balance.
•
Deleting Master and Transactions from front end.
Key Functionality of REX

6. •
ODR – On Demand Report is a functionality where user can
Configure the Reports to design Financial report as per the
User Requirement and can save it for future requirement.

7. •
Drill Down functionality - User can directly drill the report till
the Transaction level, that means if user is willing to see the
transactions done for particular Ledger he can just click the
Voucher number and can see the transaction

8. •
Export and Importing the data from front End screen without
having any Backend Intervene.

9. •
User can Configure the Search Screen Listing as per User
Requirement and can save and delete the same as and when
Required

10. •
Copy Functionality – This Functionality will reduce end user effort
for making similar transaction again and again. By clicking Copy
Button all the necessary data will be Fetched from the Previous
Transaction.

11. •
Viewing Posting – User can view the Posting of transaction
before Approving it from Posting Tab available in transaction .

12. •
Clearing Party Balances – Auto Clearing and Manual Clearing
Functionality is available to user where he can choose the
Clearing the Outstanding Balances of Party from transaction as
well as from Party Clearing Screen

13. •
Delete Function- By this Function User can Delete the Desired
Data from front end without having any Trace record for the
deleted data.

14. •
Starting Up with REX.

15. How to Download the Application?

Open Internet Explorer

Go to the link

Download ERPSTARTUP.EXE

Download the File named and save the file in “C:/” Drive

Double Click on downloaded .exe File.

16. First Step for Activating the
Application

To start using ERP Application user need to do Master Setups,
below are few Mandatory Setups:-
i. Creation of User- Creating User Login who will be using the
Application and defining the Privileges to the user

17. i. Creation of Sites – Defining Organization Hierarchy and its
working nature Like Organization may have its Accounting
Site, Transactional Site, Factory, Warehouse etc. which
needs to be defined in the ERP Application

18. i. Creation of Ledger Accounts:-Ledger is a book which
contains a classified and permanent record of all the
transactions of a business.

19. i. Defining Transaction Type, Category and Group Masters

20. i. Creation of Document Sequence:- Creating Document
Sequence enables user to provide identification to the
Transaction.

21. i. Creation of Parties and Bank/Cash Codes:- Creating Parties
makes easier to distinguish between the Suppliers and
Customers. By defining Bank/Cash Codes user is able to
record each Monetary Transactions Record easily.

22. Modules And Business Scenarios

23. Know Modules
I. Accounts Payable.
II. Accounts Receivable.
III. General Ledger.
IV. Treasury.
V. Reports.
VI. Register Report.
VII. Ledger Reports.
VIII. Statutory Reports.

24. Accounts Payable Module

Recording Expense Voucher with/without Taxes, Charges,
Discount.

Creating one Expense Voucher and making One Payment
voucher.

Creating One Expense Voucher and Making Partial Payments
Cash/Bank Vouchers.

Making TDS Entries.

Making Direct (Miscellaneous) Payments Cash/Bank Voucher.

Making Advance Payments to Party.

Raising Debit Note against Party.

25. Accounts Receivable Module

Creating Sales Invoice from ERP Application.

Recording receipt Voucher in Cash or in Bank.

Receiving Advance Receipts from customers against Sales.

Miscellaneous receipts can be recoded as Other Receipts.

Raising Credit notes against party.

Clearing the pending vouchers from Party Clearing Screen.

Auto Clearing and Manual Clearing functionality

26. General Ledger Module

Uploading Balances:- Uploading balances is One Time Activity
for the user. Below are the Balances which user can upload

User can upload Ledger Opening Balances.

User can Upload Bank Opening Balance from this module
which will be utilized for Banking transaction and Bank
Reconciliation.

User can upload Party Balances which will help to know the
party balances till the date and there outstanding.

Uploading Tax Balances.

User can do Party to Party Entries and Ledger to Ledger
Entries from this module.

27. Treasury Module

This Module provides to do Treasury Transaction(Contra
Entries). Below are the functionality given in this module:-

BANK TO BANK (Payment and Receipt).

BANK TO CASH (Payment and Receipt).

CASH TO CASH (Payment and Receipt).

CASH TO BANK (Payment and Receipt).

28. Reports Modules

ERP Application is having reports module where user will
be able to find the Reports as per Business Requirement.

Register Report Module- This reporting module will provide
all the transactions which have occurred relating to particular
given period of time.

Ledger Reports Module- Ledger Report Module will provide
the detailed view of all transactions entered into the ledger
accounts for the specified period for each Accounting Site
selected. This module also provide the Outstanding Reports
for Parties, Banks, Employee

Statutory Reports Module- From Statutory Reporting Module
user can take the report that a company is legally obligated to

29. Register Reports Module

This Report module provides user to know all types of
Transaction booked in one report screen. In this Module user
can take Register Reports of :-

Expense Register.

Debit /Credit Note (Account Payable and Account Receivable).

Party Payment (Bank and Cash Payments).

Other Payment (Bank and Cash Payments).

Booked Sales Invoices.

Party Receipts (Bank and Cash Payments).


30. Ledger Report Module

This report module provides the report of all type of ledgers
that was transacted in specified Period of time with the
Transaction Details. In this Module User will be facilitated to
see below reports

General Ledger Report:-General Ledger Report will provide
the detailed view of all transactions entered into the ledger
accounts for the specified period for each Accounting Site
selected

Party/Employee Ledger Report:- Party/Employee ledger
Report gives summary/details of all parties with their opening
and closing balance for a particular period.

31. …cont

Party/Employee Outstanding Report:- Party/Employee
Outstanding report will provides the summary/details of the
outstanding balances of each party.

Party/Employee Ageing Report:-Party/Employee ageing
report is used to see the duration for which any amount is
outstanding for a particular party/employee

Bank Ledger:- Bank Ledger Report will provide
Summary/Details report with opening and closing balances of
the bank account for the given period.

32. Statutory Report

From Statutory Reporting Module user can take the report
that a company is legally obligated to publicly release in
regards to their financial affairs like P&L, Balance Sheet, Trial
Balance Reports.

Trial Balance Report:- Trial Balance is a statement which gives
the list of all ledger accounts along with their balances as on a
particular date.

Profit and Loss Statement:- Profit and Loss Statement is a
company's financial statement that indicates the total income
and expenses for the period and the resulting profit / loss
(retained earnings). This report is available in Vertical and in
Horizontal Format.

33. Thank You