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1© 2009 Oracle Corporation – Proprietary and Confidential
2
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Understanding Accrual Reconciliation Process and
Troubleshooting in R12
Pramod Sethi
Pitchai Gopalakrishnan
© 2010 Oracle Corporation – Proprietary and Confidential
3
Agenda
Overview Of Accruals
Setups
Accrual Reconciliation Programs
Reconciliation Data flow
Common Reconciliation Issues
Accrual Diagnostics Script
Demonstration
© 2010 Oracle Corporation – Proprietary and Confidential
4
Overview Of Accruals
Accruals are accumulation of expense that is
recognized before cash is paid.
Accruals are liabilities to pay for goods or services
that have been received but have not been paid or
invoiced.
Examples
Wages payable
Sales tax payable
Rent payable
© 2010 Oracle Corporation – Proprietary and Confidential
5
Types of Purchase Accruals
© 2010 Oracle Corporation – Proprietary and Confidential
Types of Purchase Accruals
Online Accruals
Period end Accruals
Online Accruals Period end Accruals
Inventory and Expense items Only Expense items
Accruals generated while saving the
receipts
Accruals generated during period end
for uninvoiced receipts
Accruals can be viewed from View
Accounting form
Cannot be viewed from View
Accounting form
Accruals are knocked off when
invoiced
Accruals are reversed in next period.
Accrue On Receipt = Yes Accrue On Receipt = No
6
Accrual Accounting Entries
© 2010 Oracle Corporation – Proprietary and Confidential
Transaction Accounting Entries
Receive Accrual Cr
Receiving Inspection Dr
Deliver Receiving Inspection Cr
Inventory Valuation Dr
Invoice Supplier Control Cr
Accrual Dr
Transaction Accounting Entries
Receive Accrual Cr (Dr)
Expense Dr (Cr)
Invoice Supplier Control Cr
Expense Dr
Period end Accruals
Online Accruals
7
Agenda
Overview Of Accruals
Setups
Accrual Reconciliation Programs
Reconciliation Data flow
Common Reconciliation Issues
Accrual Diagnostics Script
Demonstration
© 2010 Oracle Corporation – Proprietary and Confidential
8
Setups
Defining Expense Accrual Options
At Receipt
Period End
Expense A/P accrual account
This account is used to accrue payables liability for expense
items at time of receipt.
This account is used to accrue payables liability for expense
items by receipt period end accrual process.
Navigation
Purchasing responsibility > Setup > Organizations >
Purchasing Options
© 2010 Oracle Corporation – Proprietary and Confidential
9
Setup Expense AP Accrual Account
© 2010 Oracle Corporation – Proprietary and Confidential
select expense_accrual_code,inventory_accrual_code,accrued_code_combination_id
from po_system_parameters_all where ORG_ID=&OU_ID
10
Setup Inventory Accrual Account
Inventory A/P accrual account
This account is used to accrue payables liability when
inventory items are received.
Navigation
Inventory responsibility > Organization >Parameters >
Other Accounts
Declare the accruals accounts
Before starting the reconciliation declare the accounts
Navigation
Purchasing responsibility > Accounting > Accrual Write
Off > Select Accrual Accounts
© 2010 Oracle Corporation – Proprietary and Confidential
11
Setup Inventory Accrual Account
© 2010 Oracle Corporation – Proprietary and Confidential
select ap_accrual_account from mtl_parameters where organization_id=&INV_ORG_ID;
12
Setup Accrual Accounts
© 2010 Oracle Corporation – Proprietary and Confidential
select * from cst_accrual_accounts where operating_unit_id=&OU_ID
13
Agenda
Overview Of Accruals
Setups
Accrual Reconciliation Programs
Reconciliation Data flow
Common Reconciliation Issues
Accrual Diagnostics Script
Demonstration
© 2010 Oracle Corporation – Proprietary and Confidential
14
Accrual Reconciliation Programs
Below programs are used for online accrual
reconciliation process
Create Accounting – Receiving / Cost Management
Transfer Journal entries to GL
Accrual Reconciliation Load Run
AP and PO Accrual Reconciliation Report
Miscellaneous Accrual Reconciliation Report
Summary Accrual Reconciliation Report
Account Analysis Report
© 2010 Oracle Corporation – Proprietary and Confidential
15
Accrual Reconciliation Programs
Create Accounting – Receiving / Cost Management
Transfers the data from receiving/ inventory subledgers to
SLA.
Create journals in SLA .
Transfer and posting journals to GL can also be done.
Transfer Journal Entries to GL
Transfers journals entries to GL
Posting the transferred journals can also be done.
© 2010 Oracle Corporation – Proprietary and Confidential
16
Purchase Accrual Process
Receive Purchase
Order
Receiving Transaction
Processor
rcv_transactions
rcv_receiving_sub_ledger
xla_distributions_links
xla_ae_headers
xla_ae_links
Create Accounting-
Receiving/Cost Mgt
Transfer to Journal
Entries to GL
gl_je_headers
gl_je_lines
gl_import_references
© 2010 Oracle Corporation – Proprietary and Confidential
17
Inventory Accrual Process
Inventory
miscellaneous
transactions
Cost Manager mtl_transaction_accounts
xla_distributions_links
xla_ae_headers
xla_ae_links
Create Accounting-Cost
Management
Transfer to Journal
Entries to GL
gl_je_headers
gl_je_lines
gl_import_references
Consignment
transactions
© 2010 Oracle Corporation – Proprietary and Confidential
18
Payables Accrual Process
Payables Invoices ap_invoice_distributions_
all
xla_distributions_links
xla_ae_headers
xla_ae_links
Create Accounting
Transfer to Journal
Entries to GL
gl_je_headers
gl_je_lines
gl_import_references
© 2010 Oracle Corporation – Proprietary and Confidential
19
Accrual Reconciliation Load Run
Accrual Reconciliation Load Run
The Load program is used to populate the accrual
reconciliation tables with all the necessary transaction data
needed to perform the reconciliation process.
All the affected Po distributions within the date range will be
deleted first and current/updated values for the transactions
in the date range will be appended to existing data
In upgraded instance Ignores the ‘From Date’ specified and
runs from the start of transaction history
In upgraded instance upgrades the write off transactions
from 11i and loads them into cst_write_offs and
cst_write_off_details table.
© 2010 Oracle Corporation – Proprietary and Confidential
20
Load Run Data Flow
CSTACCLB.pls is file associated to Accrual Reconciliation Load run program
xla_distributions_links
xla_ae_headers
xla_ae_links
Accrual Reconciliation
Load Run
cst_reconciliation_build
cst_reconciliation_summary
cst_ap_po_reconciliation
cst_misc_reconciliation
© 2010 Oracle Corporation – Proprietary and Confidential
21
Load Run Log file
CSTACRLR module: Accrual Reconciliation Load Run
+------------------------------------------------------------------------
**Starts**17-DEC-2012 14:57:37
**Ends**17-DEC-2012 14:57:37
+---------------------------------------------------------------------------+
Start of log messages from FND_FILE
+---------------------------------------------------------------------------+
start_accrual_load +
l_stmt_num :5
p_from_date :2012/11/01 00:00:00
p_to_date :2012/11/30 00:00:00
l_operating_unit:228
accrual_load+
p_operating_unit:228
p_from_date := 2012/11/01 00:00:00
p_to_date := 2012/11/30 00:00:00
l_stmt_num:5
l_req_arg:2012/11/01 00:00:00
l_req_running:1
l_stmt_num:10
l_acc_accounts:0
EXCEPTION FND_API.g_exc_error IN accrual_load
l_stmt_num :10
x_msg_count:0
x_msg_data :
accrual_load - l_err_status:E
accrual_load - l_err_count :0
accrual_load - l_err_data :
start_accrual_load-
+---------------------------------------------------------------------------+
End of log messages from FND_FILE
+------------------------------------------------------------------------
© 2010 Oracle Corporation – Proprietary and Confidential
Accrual Reconciliation Load Run program log file
22
Accrual Reconciliation Reports
AP and PO Accrual Reconciliation Report
Shows the transaction details based on each accrual
account for each PO distribution with the Receiving
transaction amount and invoice transaction amount with a
net balance greater than zero.
Miscellaneous Accrual Reconciliation Report
Shows the transaction details based on each accrual
account which got hit because of Miscellaneous Inventory
transactions and AP NO PO transactions.
Summary Accrual Reconciliation Report
Shows the total balances for each accrual account without
any distribution details and individual transaction amount.
© 2010 Oracle Corporation – Proprietary and Confidential
23
Agenda
Overview Of Accruals
Setups
Accrual Reconciliation Programs
Reconciliation Data flow
Common Reconciliation Issues
Accrual Diagnostics Script
Demonstration
© 2010 Oracle Corporation – Proprietary and Confidential
24
Reconciliation Data Flow
© 2010 Oracle Corporation – Proprietary and Confidential
Setup Accrual Account
Accrual Load Run
Summary
Reconciliation Report
AP & PO Reconciliation
Report
Miscellaneous
Reconciliation Report
AP & PO Write Off Miscellaneous Write Off
Write-Off Report
25
Table Information
cst_reconciliation_build
A record is inserted into this table each time Accrual
Reconciliation Load run program is submitted.
To verify whether Accrual load run program is run for the
period this table data has to be checked.
cst_reconciliation_summary
Summary Accrual Reconciliation report picks data from
cst_reconciliation_summary which gets populated during
the load run process.
© 2010 Oracle Corporation – Proprietary and Confidential
26
Table Information
cst_ap_po_reconciliaiton
AP and PO Accrual Reconciliation Report picks data
from cst_ap_po_reconciliaiton which gets populated
during the load run process.
cst_misc_reconciliation
Miscellaneous Accrual Reconciliation report picks data
from cst_misc_reconciliation which gets populated during
the load run process.
cst_write_offs
Write off data is stored in cst_write_offs
Write off report picks data from this table.
© 2010 Oracle Corporation – Proprietary and Confidential
27
Agenda
Overview Of Accruals
Setups
Accrual Reconciliation Programs
Reconciliation Data flow
Common Reconciliation Issues
Accrual Diagnostics Script
Demonstration
© 2010 Oracle Corporation – Proprietary and Confidential
28
Common Reconciliation Issues
Data not transferred from sub ledgers to SLA
Data not transferred from SLA to GL
Data corruption like
Negative Ledger id in GL Tables
Data marked as transferred in SLA but not reached GL.
Data marked as not transferred in SLA, but reached GL
Records missing gl sl link id
Accrual account not unique.
Periods are not upgraded in R12 instance which is
migrated from 11i
© 2010 Oracle Corporation – Proprietary and Confidential
29
Upgrade Process
The below options are available to upgrade 11i
accrual transactions
SLA Pre-Upgrade,
SLA Post-Upgrade and
Hot Patch.
During the upgrade, existing accounting data from
the subledgers (i.e., Costing, Payables) is upgraded
into the new Oracle Subledger Accounting (SLA)
data model. For more information refer note
Note 604893.1 -R12.0 and R12.1: FAQ for the SLA
Upgrade: SLA Pre-Upgrade, Post-Upgrade and Hot Patch
© 2010 Oracle Corporation – Proprietary and Confidential
30
In 11i
Net accrual balance = 0
Pre upgrade done from 01-JAN-2012 to 31-OCT-2012
Transaction
Type
Transaction
Date
Transaction
Qty
Accrual
Balance ($)
Receive 01-DEC-2011 10 -100
Invoice 01-JAN-2012 10 100
Accrual Balance before Upgrade
© 2010 Oracle Corporation – Proprietary and Confidential
31
Periods upgraded before R12 Upgrade
JAN 2005
……
JUL 2007
…….
DEC 2009
…….
AUG 2011
……..
JAN 2012
…….
OCT 2012
© 2010 Oracle Corporation – Proprietary and Confidential
Data in this date range is upgraded
using SLA Pre-Upgrade program
32
Accrual Balance after Pre-upgrade
In R12
Net accrual balance in XLA = 0+100= 100
Net accrual balance in GL = - 100 +100 = 0
Transaction
Type
Transaction
Date
XLA Accrual
Balance ($)
GL
Accrual
Balance ($)
Receive 01-DEC-2011 0 -100
Invoice 01-JAN-2012 100 100
© 2010 Oracle Corporation – Proprietary and Confidential
33
Periods upgraded in R12
© 2010 Oracle Corporation – Proprietary and Confidential
JAN 2005
……
JUL 2007
…….
DEC 2009
JAN 2010
………
DEC 2011
JAN 2012
…….
OCT 2012
Data in this date range is upgraded
using SLA Pre-Upgrade program
Data in this date range is upgraded
using SLA Post-Upgrade program
Periods upgraded after R12 upgrade
34
Accrual Balance after Post-upgrade
In R12
Net accrual balance in XLA = -100+100 = 0
Net accrual balance in GL = - 100 +100 = 0
Transaction
Type
Transaction
Date
XLA Accrual
Balance ($)
GL
Accrual
Balance ($)
Receive 01-DEC-2011 -100 -100
Invoice 01-JAN-2012 100 100
© 2010 Oracle Corporation – Proprietary and Confidential
35
Recommendations
If all periods are not upgraded(partial upgrade) then
as on date accruals balances in XLA and GL will
never match.
If some accruals transactions in the upgraded
periods have data missing in XLA tables then follow
below note
Note 1472099.1 - Missing Accounting Entries In SLA For
Transactions In Upgraded Periods
© 2010 Oracle Corporation – Proprietary and Confidential
36
Use different accruals account for period end and
online accruals.
Ensure accrual account is not same as the below
accounts
Charge account
Receiving Inspection account
Budget account
Variance account
Supplier liability account
Do not use Uninvoiced Receipt Report to reconcile
online accruals.
Recommendations
© 2010 Oracle Corporation – Proprietary and Confidential
37
Recommendations
Upgrade the CSTACCLB.pls file version to the
highest version.
Run the Accrual Load program for incremental
periods.
Run the Accrual Load program for overlapping
periods only if back dated transactions are done.
Product Ver. Latest file Ver. Patch
R12.0.X 120.23.12000000.47 12951241:R12.BOM.A
R12.1.X 120.27.12010000.39 13630026:R12.BOM.C
© 2010 Oracle Corporation – Proprietary and Confidential
38
Agenda
Overview Of Accruals
Setups
Accrual Reconciliation Programs
Accrual Data flow
Common Reconciliation Issues
Accrual Diagnostics Script
Demonstration
© 2010 Oracle Corporation – Proprietary and Confidential
39
Accrual Diagnostics script
The Accrual Diagnostics script is designed to be run when there
is a reconciliation issue between subledger and GL.
The script is designed to spool full table contents to a html file.
The script is being created to allow customers to run a single
script to retrieve all data from various tables instead of having to
run individual scripts - spooling to multiple files.
The script is applicable only for R12 customers.
The script is applicable only for discrete manufacturing and not
process manufacturing customers.
This script is not applicable for customers using Period Average
Costing.
© 2010 Oracle Corporation – Proprietary and Confidential
40
Script Input Parameters
It requires below as inputs :
Accrual Code Combination ID
Enter the Accrual Code Combination ID for the problematic Accrual
Account
Start Date
Enter the Start Date of Reconciliation in Format: DD-MON-YYYY
End Date
Enter the End Date of Reconciliation in Format: DD-MON-YYYY
Ledger ID
Enter the Ledger ID for the reconciliation
Operating Unit ID
Enter the Operating Unit ID for the reconciliation
© 2010 Oracle Corporation – Proprietary and Confidential
41
Reconciliation Steps
What is accrual balance in GL for Cost Management and
Payables sources ?
What is accrual balance in SLA for Cost Management and
Payables sources ?
Whether GL and SLA balances are matching ?
If not matching check for known causes
In upgraded instance
Is the respective periods upgraded ?
Is there records missing gl sl link id ?
Is there is any unposted journals ?
Any data with Negative Ledger_id in GL tables. ?
Any data marked as transferred in SLA but not reached GL. ?
Any data marked as not transferred in SLA, but reached GL ?
© 2010 Oracle Corporation – Proprietary and Confidential
42
KM Notes
1478292.1 -R12 Accrual Reconciliation Diagnostics And Troubleshooting Guide
1107953.1 -R12 Accrual Balance Mismatch Between Accrual Reconciliation
Report and GL - Troubleshooting
1117353.1 - R12: Discrepancies with Accrual Reconciliation Report -
Troubleshooting
866733.1 -How To Diagnose Inventory Accruals And Accrual Write Off Issues
1126025.1 -R12: Discrepancies With Accrual Reconciliation Report For
Consigned Items - Troubleshooting
883557.1 -R12: How To Avoid and Fix Corruption in Data Transfer from SLA -
Negative Ledger_ID, Not Reached GL, Duplicate in GL
604893.1 -R12.0 and R12.1: FAQ for the SLA Upgrade: SLA Pre-Upgrade,
Post-Upgrade, and Hot Patch
1472099.1 -Missing Accounting Entries In SLA For Transactions In Upgraded
Periods
© 2010 Oracle Corporation – Proprietary and Confidential
43
Agenda
Overview Of Accruals
Setups
Accrual Reconciliation Programs
Accrual Data flow
Common Reconciliation Issues
Accrual Diagnostics Script
Demonstration
© 2010 Oracle Corporation – Proprietary and Confidential
44
© 2010 Oracle Corporation – Proprietary and Confidential
D E M O N S T R A T I O N
45
46© 2010 Oracle Corporation – Proprietary and Confidential
THANK YOU

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152633980 accrual-reconciliation-process-and-troubleshooting-in-r12-pdf

  • 1. 1© 2009 Oracle Corporation – Proprietary and Confidential
  • 2. 2 <Insert Picture Here> Understanding Accrual Reconciliation Process and Troubleshooting in R12 Pramod Sethi Pitchai Gopalakrishnan © 2010 Oracle Corporation – Proprietary and Confidential
  • 3. 3 Agenda Overview Of Accruals Setups Accrual Reconciliation Programs Reconciliation Data flow Common Reconciliation Issues Accrual Diagnostics Script Demonstration © 2010 Oracle Corporation – Proprietary and Confidential
  • 4. 4 Overview Of Accruals Accruals are accumulation of expense that is recognized before cash is paid. Accruals are liabilities to pay for goods or services that have been received but have not been paid or invoiced. Examples Wages payable Sales tax payable Rent payable © 2010 Oracle Corporation – Proprietary and Confidential
  • 5. 5 Types of Purchase Accruals © 2010 Oracle Corporation – Proprietary and Confidential Types of Purchase Accruals Online Accruals Period end Accruals Online Accruals Period end Accruals Inventory and Expense items Only Expense items Accruals generated while saving the receipts Accruals generated during period end for uninvoiced receipts Accruals can be viewed from View Accounting form Cannot be viewed from View Accounting form Accruals are knocked off when invoiced Accruals are reversed in next period. Accrue On Receipt = Yes Accrue On Receipt = No
  • 6. 6 Accrual Accounting Entries © 2010 Oracle Corporation – Proprietary and Confidential Transaction Accounting Entries Receive Accrual Cr Receiving Inspection Dr Deliver Receiving Inspection Cr Inventory Valuation Dr Invoice Supplier Control Cr Accrual Dr Transaction Accounting Entries Receive Accrual Cr (Dr) Expense Dr (Cr) Invoice Supplier Control Cr Expense Dr Period end Accruals Online Accruals
  • 7. 7 Agenda Overview Of Accruals Setups Accrual Reconciliation Programs Reconciliation Data flow Common Reconciliation Issues Accrual Diagnostics Script Demonstration © 2010 Oracle Corporation – Proprietary and Confidential
  • 8. 8 Setups Defining Expense Accrual Options At Receipt Period End Expense A/P accrual account This account is used to accrue payables liability for expense items at time of receipt. This account is used to accrue payables liability for expense items by receipt period end accrual process. Navigation Purchasing responsibility > Setup > Organizations > Purchasing Options © 2010 Oracle Corporation – Proprietary and Confidential
  • 9. 9 Setup Expense AP Accrual Account © 2010 Oracle Corporation – Proprietary and Confidential select expense_accrual_code,inventory_accrual_code,accrued_code_combination_id from po_system_parameters_all where ORG_ID=&OU_ID
  • 10. 10 Setup Inventory Accrual Account Inventory A/P accrual account This account is used to accrue payables liability when inventory items are received. Navigation Inventory responsibility > Organization >Parameters > Other Accounts Declare the accruals accounts Before starting the reconciliation declare the accounts Navigation Purchasing responsibility > Accounting > Accrual Write Off > Select Accrual Accounts © 2010 Oracle Corporation – Proprietary and Confidential
  • 11. 11 Setup Inventory Accrual Account © 2010 Oracle Corporation – Proprietary and Confidential select ap_accrual_account from mtl_parameters where organization_id=&INV_ORG_ID;
  • 12. 12 Setup Accrual Accounts © 2010 Oracle Corporation – Proprietary and Confidential select * from cst_accrual_accounts where operating_unit_id=&OU_ID
  • 13. 13 Agenda Overview Of Accruals Setups Accrual Reconciliation Programs Reconciliation Data flow Common Reconciliation Issues Accrual Diagnostics Script Demonstration © 2010 Oracle Corporation – Proprietary and Confidential
  • 14. 14 Accrual Reconciliation Programs Below programs are used for online accrual reconciliation process Create Accounting – Receiving / Cost Management Transfer Journal entries to GL Accrual Reconciliation Load Run AP and PO Accrual Reconciliation Report Miscellaneous Accrual Reconciliation Report Summary Accrual Reconciliation Report Account Analysis Report © 2010 Oracle Corporation – Proprietary and Confidential
  • 15. 15 Accrual Reconciliation Programs Create Accounting – Receiving / Cost Management Transfers the data from receiving/ inventory subledgers to SLA. Create journals in SLA . Transfer and posting journals to GL can also be done. Transfer Journal Entries to GL Transfers journals entries to GL Posting the transferred journals can also be done. © 2010 Oracle Corporation – Proprietary and Confidential
  • 16. 16 Purchase Accrual Process Receive Purchase Order Receiving Transaction Processor rcv_transactions rcv_receiving_sub_ledger xla_distributions_links xla_ae_headers xla_ae_links Create Accounting- Receiving/Cost Mgt Transfer to Journal Entries to GL gl_je_headers gl_je_lines gl_import_references © 2010 Oracle Corporation – Proprietary and Confidential
  • 17. 17 Inventory Accrual Process Inventory miscellaneous transactions Cost Manager mtl_transaction_accounts xla_distributions_links xla_ae_headers xla_ae_links Create Accounting-Cost Management Transfer to Journal Entries to GL gl_je_headers gl_je_lines gl_import_references Consignment transactions © 2010 Oracle Corporation – Proprietary and Confidential
  • 18. 18 Payables Accrual Process Payables Invoices ap_invoice_distributions_ all xla_distributions_links xla_ae_headers xla_ae_links Create Accounting Transfer to Journal Entries to GL gl_je_headers gl_je_lines gl_import_references © 2010 Oracle Corporation – Proprietary and Confidential
  • 19. 19 Accrual Reconciliation Load Run Accrual Reconciliation Load Run The Load program is used to populate the accrual reconciliation tables with all the necessary transaction data needed to perform the reconciliation process. All the affected Po distributions within the date range will be deleted first and current/updated values for the transactions in the date range will be appended to existing data In upgraded instance Ignores the ‘From Date’ specified and runs from the start of transaction history In upgraded instance upgrades the write off transactions from 11i and loads them into cst_write_offs and cst_write_off_details table. © 2010 Oracle Corporation – Proprietary and Confidential
  • 20. 20 Load Run Data Flow CSTACCLB.pls is file associated to Accrual Reconciliation Load run program xla_distributions_links xla_ae_headers xla_ae_links Accrual Reconciliation Load Run cst_reconciliation_build cst_reconciliation_summary cst_ap_po_reconciliation cst_misc_reconciliation © 2010 Oracle Corporation – Proprietary and Confidential
  • 21. 21 Load Run Log file CSTACRLR module: Accrual Reconciliation Load Run +------------------------------------------------------------------------ **Starts**17-DEC-2012 14:57:37 **Ends**17-DEC-2012 14:57:37 +---------------------------------------------------------------------------+ Start of log messages from FND_FILE +---------------------------------------------------------------------------+ start_accrual_load + l_stmt_num :5 p_from_date :2012/11/01 00:00:00 p_to_date :2012/11/30 00:00:00 l_operating_unit:228 accrual_load+ p_operating_unit:228 p_from_date := 2012/11/01 00:00:00 p_to_date := 2012/11/30 00:00:00 l_stmt_num:5 l_req_arg:2012/11/01 00:00:00 l_req_running:1 l_stmt_num:10 l_acc_accounts:0 EXCEPTION FND_API.g_exc_error IN accrual_load l_stmt_num :10 x_msg_count:0 x_msg_data : accrual_load - l_err_status:E accrual_load - l_err_count :0 accrual_load - l_err_data : start_accrual_load- +---------------------------------------------------------------------------+ End of log messages from FND_FILE +------------------------------------------------------------------------ © 2010 Oracle Corporation – Proprietary and Confidential Accrual Reconciliation Load Run program log file
  • 22. 22 Accrual Reconciliation Reports AP and PO Accrual Reconciliation Report Shows the transaction details based on each accrual account for each PO distribution with the Receiving transaction amount and invoice transaction amount with a net balance greater than zero. Miscellaneous Accrual Reconciliation Report Shows the transaction details based on each accrual account which got hit because of Miscellaneous Inventory transactions and AP NO PO transactions. Summary Accrual Reconciliation Report Shows the total balances for each accrual account without any distribution details and individual transaction amount. © 2010 Oracle Corporation – Proprietary and Confidential
  • 23. 23 Agenda Overview Of Accruals Setups Accrual Reconciliation Programs Reconciliation Data flow Common Reconciliation Issues Accrual Diagnostics Script Demonstration © 2010 Oracle Corporation – Proprietary and Confidential
  • 24. 24 Reconciliation Data Flow © 2010 Oracle Corporation – Proprietary and Confidential Setup Accrual Account Accrual Load Run Summary Reconciliation Report AP & PO Reconciliation Report Miscellaneous Reconciliation Report AP & PO Write Off Miscellaneous Write Off Write-Off Report
  • 25. 25 Table Information cst_reconciliation_build A record is inserted into this table each time Accrual Reconciliation Load run program is submitted. To verify whether Accrual load run program is run for the period this table data has to be checked. cst_reconciliation_summary Summary Accrual Reconciliation report picks data from cst_reconciliation_summary which gets populated during the load run process. © 2010 Oracle Corporation – Proprietary and Confidential
  • 26. 26 Table Information cst_ap_po_reconciliaiton AP and PO Accrual Reconciliation Report picks data from cst_ap_po_reconciliaiton which gets populated during the load run process. cst_misc_reconciliation Miscellaneous Accrual Reconciliation report picks data from cst_misc_reconciliation which gets populated during the load run process. cst_write_offs Write off data is stored in cst_write_offs Write off report picks data from this table. © 2010 Oracle Corporation – Proprietary and Confidential
  • 27. 27 Agenda Overview Of Accruals Setups Accrual Reconciliation Programs Reconciliation Data flow Common Reconciliation Issues Accrual Diagnostics Script Demonstration © 2010 Oracle Corporation – Proprietary and Confidential
  • 28. 28 Common Reconciliation Issues Data not transferred from sub ledgers to SLA Data not transferred from SLA to GL Data corruption like Negative Ledger id in GL Tables Data marked as transferred in SLA but not reached GL. Data marked as not transferred in SLA, but reached GL Records missing gl sl link id Accrual account not unique. Periods are not upgraded in R12 instance which is migrated from 11i © 2010 Oracle Corporation – Proprietary and Confidential
  • 29. 29 Upgrade Process The below options are available to upgrade 11i accrual transactions SLA Pre-Upgrade, SLA Post-Upgrade and Hot Patch. During the upgrade, existing accounting data from the subledgers (i.e., Costing, Payables) is upgraded into the new Oracle Subledger Accounting (SLA) data model. For more information refer note Note 604893.1 -R12.0 and R12.1: FAQ for the SLA Upgrade: SLA Pre-Upgrade, Post-Upgrade and Hot Patch © 2010 Oracle Corporation – Proprietary and Confidential
  • 30. 30 In 11i Net accrual balance = 0 Pre upgrade done from 01-JAN-2012 to 31-OCT-2012 Transaction Type Transaction Date Transaction Qty Accrual Balance ($) Receive 01-DEC-2011 10 -100 Invoice 01-JAN-2012 10 100 Accrual Balance before Upgrade © 2010 Oracle Corporation – Proprietary and Confidential
  • 31. 31 Periods upgraded before R12 Upgrade JAN 2005 …… JUL 2007 ……. DEC 2009 ……. AUG 2011 …….. JAN 2012 ……. OCT 2012 © 2010 Oracle Corporation – Proprietary and Confidential Data in this date range is upgraded using SLA Pre-Upgrade program
  • 32. 32 Accrual Balance after Pre-upgrade In R12 Net accrual balance in XLA = 0+100= 100 Net accrual balance in GL = - 100 +100 = 0 Transaction Type Transaction Date XLA Accrual Balance ($) GL Accrual Balance ($) Receive 01-DEC-2011 0 -100 Invoice 01-JAN-2012 100 100 © 2010 Oracle Corporation – Proprietary and Confidential
  • 33. 33 Periods upgraded in R12 © 2010 Oracle Corporation – Proprietary and Confidential JAN 2005 …… JUL 2007 ……. DEC 2009 JAN 2010 ……… DEC 2011 JAN 2012 ……. OCT 2012 Data in this date range is upgraded using SLA Pre-Upgrade program Data in this date range is upgraded using SLA Post-Upgrade program Periods upgraded after R12 upgrade
  • 34. 34 Accrual Balance after Post-upgrade In R12 Net accrual balance in XLA = -100+100 = 0 Net accrual balance in GL = - 100 +100 = 0 Transaction Type Transaction Date XLA Accrual Balance ($) GL Accrual Balance ($) Receive 01-DEC-2011 -100 -100 Invoice 01-JAN-2012 100 100 © 2010 Oracle Corporation – Proprietary and Confidential
  • 35. 35 Recommendations If all periods are not upgraded(partial upgrade) then as on date accruals balances in XLA and GL will never match. If some accruals transactions in the upgraded periods have data missing in XLA tables then follow below note Note 1472099.1 - Missing Accounting Entries In SLA For Transactions In Upgraded Periods © 2010 Oracle Corporation – Proprietary and Confidential
  • 36. 36 Use different accruals account for period end and online accruals. Ensure accrual account is not same as the below accounts Charge account Receiving Inspection account Budget account Variance account Supplier liability account Do not use Uninvoiced Receipt Report to reconcile online accruals. Recommendations © 2010 Oracle Corporation – Proprietary and Confidential
  • 37. 37 Recommendations Upgrade the CSTACCLB.pls file version to the highest version. Run the Accrual Load program for incremental periods. Run the Accrual Load program for overlapping periods only if back dated transactions are done. Product Ver. Latest file Ver. Patch R12.0.X 120.23.12000000.47 12951241:R12.BOM.A R12.1.X 120.27.12010000.39 13630026:R12.BOM.C © 2010 Oracle Corporation – Proprietary and Confidential
  • 38. 38 Agenda Overview Of Accruals Setups Accrual Reconciliation Programs Accrual Data flow Common Reconciliation Issues Accrual Diagnostics Script Demonstration © 2010 Oracle Corporation – Proprietary and Confidential
  • 39. 39 Accrual Diagnostics script The Accrual Diagnostics script is designed to be run when there is a reconciliation issue between subledger and GL. The script is designed to spool full table contents to a html file. The script is being created to allow customers to run a single script to retrieve all data from various tables instead of having to run individual scripts - spooling to multiple files. The script is applicable only for R12 customers. The script is applicable only for discrete manufacturing and not process manufacturing customers. This script is not applicable for customers using Period Average Costing. © 2010 Oracle Corporation – Proprietary and Confidential
  • 40. 40 Script Input Parameters It requires below as inputs : Accrual Code Combination ID Enter the Accrual Code Combination ID for the problematic Accrual Account Start Date Enter the Start Date of Reconciliation in Format: DD-MON-YYYY End Date Enter the End Date of Reconciliation in Format: DD-MON-YYYY Ledger ID Enter the Ledger ID for the reconciliation Operating Unit ID Enter the Operating Unit ID for the reconciliation © 2010 Oracle Corporation – Proprietary and Confidential
  • 41. 41 Reconciliation Steps What is accrual balance in GL for Cost Management and Payables sources ? What is accrual balance in SLA for Cost Management and Payables sources ? Whether GL and SLA balances are matching ? If not matching check for known causes In upgraded instance Is the respective periods upgraded ? Is there records missing gl sl link id ? Is there is any unposted journals ? Any data with Negative Ledger_id in GL tables. ? Any data marked as transferred in SLA but not reached GL. ? Any data marked as not transferred in SLA, but reached GL ? © 2010 Oracle Corporation – Proprietary and Confidential
  • 42. 42 KM Notes 1478292.1 -R12 Accrual Reconciliation Diagnostics And Troubleshooting Guide 1107953.1 -R12 Accrual Balance Mismatch Between Accrual Reconciliation Report and GL - Troubleshooting 1117353.1 - R12: Discrepancies with Accrual Reconciliation Report - Troubleshooting 866733.1 -How To Diagnose Inventory Accruals And Accrual Write Off Issues 1126025.1 -R12: Discrepancies With Accrual Reconciliation Report For Consigned Items - Troubleshooting 883557.1 -R12: How To Avoid and Fix Corruption in Data Transfer from SLA - Negative Ledger_ID, Not Reached GL, Duplicate in GL 604893.1 -R12.0 and R12.1: FAQ for the SLA Upgrade: SLA Pre-Upgrade, Post-Upgrade, and Hot Patch 1472099.1 -Missing Accounting Entries In SLA For Transactions In Upgraded Periods © 2010 Oracle Corporation – Proprietary and Confidential
  • 43. 43 Agenda Overview Of Accruals Setups Accrual Reconciliation Programs Accrual Data flow Common Reconciliation Issues Accrual Diagnostics Script Demonstration © 2010 Oracle Corporation – Proprietary and Confidential
  • 44. 44 © 2010 Oracle Corporation – Proprietary and Confidential D E M O N S T R A T I O N
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  • 46. 46© 2010 Oracle Corporation – Proprietary and Confidential THANK YOU