A session of writing report on Adore India's ProGrace series. Understanding what is a report, points to remember while writing a report, format of a report and example of a report.

1. Report Writing
By Adarsh Das

2. Index
● What is a Report?
● Points to remember while writing a report
● Report Writing Format
● Example

3. What is a report?
Concise and Concise Document ➡️ Purpose

4. What is a report?
Concise and Concise Document ➡️ Purpose

5. What is a report?
Concise and Concise Document ➡️ Purpose

6. What is a report?
Concise and Concise Document ➡️ Purpose
(200 words)

7. What is a report?
Concise and Concise Document ➡️ Purpose
(200 words)

8. What is a report?
Concise and Concise Document ➡️ Purpose
(200 words)
Event Incident

9. What is a report?
Concise and Concise Document ➡️ Purpose
(200 words)
Event Incident

10. What is a report?
Concise and Concise Document ➡️ Purpose
(200 words)
Event Incident
Report is written for:

11. Points to remember while writing a
Report

12. Points to remember while writing a
Report
➢ Written in past tense

13. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person

14. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️

15. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️
➢ Use Indirect Speech

16. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️
➢ Use Indirect Speech
➢ Use Passive Voice

17. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️
➢ Use Indirect Speech
➢ Use Passive Voice

18. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️
➢ Use Indirect Speech
➢ Use Passive Voice

19. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️
(Point of view)
➢ Use Indirect Speech
➢ Use Passive Voice

20. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️
(Point of view)
➢ Use Indirect Speech
➢ Use Passive Voice

21. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️
(Point of view)
➢ Use Indirect Speech
➢ Use Passive Voice

22. Report Writing Format

24. HEADING

25. HEADING
Reported by : Name (Designation)

26. HEADING
Place Reported by : Name (Designation)

27. HEADING
Place Reported by : Name (Designation)
Date

28. HEADING
Place Reported by : Name (Designation)
Date
Body

29. HEADING
Place Reported by : Name (Designation)
Date
Body
Introduction

30. HEADING
Place Reported by : Name (Designation)
Date
Body
Introduction
Main Content

31. HEADING
Place Reported by : Name (Designation)
Date
Body
Introduction
Main Content
Conclusion

32. HEADING
Place Reported by : Name (Designation)
Date
Body
Introduction
1st Line : What?➡️Who?➡️When?➡️Where?
Main Content
Conclusion

33. HEADING
Place Reported by : Name (Designation)
Date
Body
Introduction
1st Line : What?➡️Who?➡️When?➡️Where?
2nd Line : Why?
Main Content
Conclusion

34. HEADING
Place Reported by : Name (Designation)
Date
Body
Introduction
1st Line : What?➡️Who?➡️When?➡️Where?
2nd Line : Why?
3rd Line : Volunteer participation
Main Content
Conclusion

35. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where?
2nd Line : Why?
3rd Line : Volunteer participation
Main Content
Conclusion

36. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where?
2nd Line : Why?
3rd Line : Volunteer participation
✔️Main Content
Conclusion

37. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where?
2nd Line : Why?
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event.
Conclusion

38. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where?
2nd Line : Why?
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event.
✔️Conclusion

39. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where?
2nd Line : Why?
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event.
✔️Conclusion
Summarize the end of the event with a positive note.

40. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦
2nd Line : Why?
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event.
✔️Conclusion
Summarize the end of the event with a positive note.

41. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦
2nd Line : Why? ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event.
✔️Conclusion
Summarize the end of the event with a positive note.

42. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦
2nd Line : Why? ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event. ⇦
✔️Conclusion
Summarize the end of the event with a positive note.

43. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦
2nd Line : Why? ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event. ⇦
✔️Conclusion
Summarize the end of the event with a positive note.

44. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦
2nd Line : Why? ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event. ⇦
✔️Conclusion
Summarize the end of the event with a positive note.

45. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦
2nd Line : Why? ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event. ⇦
✔️Conclusion
Summarize the end of the event with a positive note.

46. Example

47. Red Cross Society organised a blood donation
camp in TCS, Gandhinagar for its employees.
Write a report in about 200 words covering the
event as a reporter of Times of India.

49. BLOOD DONATION CAMP AT TCS

50. BLOOD DONATION CAMP AT TCS
Reported by : XYZ, Reporter, TOI

51. BLOOD DONATION CAMP AT TCS
Reported by : XYZ, Reporter, TOI

52. BLOOD DONATION CAMP AT TCS
Gandhinagar Reported by : XYZ, Reporter, TOI

53. BLOOD DONATION CAMP AT TCS
Gandhinagar Reported by : XYZ, Reporter, TOI
14th March 2020

54. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦ ⇦
2nd Line : Why? ⇦ ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event. ⇦
✔️Conclusion
Summarize the end of the event with a positive note.

55. BLOOD DONATION CAMP AT TCS
Gandhinagar Reported by : XYZ, Reporter, TOI
14th March 2020
A blood donation camp was organized by the Red Cross Society on 10th March 2020 from 10 a.m. to 5 p.m.
at TCS, Gandhinagar. The main purpose of this event was to create awareness regarding regular blood
donation among the employees. It was a very well planned camp and many employees voluntarily
participated in this noble cause.

56. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦ ⇦
2nd Line : Why? ⇦ ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event. ⇦ ⇦
✔️Conclusion
Summarize the end of the event with a positive note.

57. BLOOD DONATION CAMP AT TCS
Gandhinagar Reported by : XYZ, Reporter, TOI
14th March 2020
A blood donation camp was organized by the Red Cross Society on 10th March 2020 from 10 a.m. to 5 p.m.
at TCS, Gandhinagar. The main purpose of this event was to create awareness regarding regular blood
donation among the employees. It was a very well planned camp and many employees voluntarily
participated in this noble cause.
A team of five doctors and twenty nurses were present at the location. Dr Akaash gave an informative
speech on the importance of blood donation at the start of the event. The first person to donate blood was
the Head of HR department. After that, a large number of employees donated blood with beaming faces and
a proud heart. Refreshment was provided before and after the donation of blood to each donor. A Certificate
of Appreciation, donation card and a Tea Mug were given to each donor as a token of gratitude.

58. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦ ⇦
2nd Line : Why? ⇦ ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event. ⇦ ⇦
✔️Conclusion
Summarize the end of the event with a positive note. ⇦

59. BLOOD DONATION CAMP AT TCS
Gandhinagar Reported by : XYZ, Reporter, TOI
14th March 2020
A blood donation camp was organized by the Red Cross Society on 10th March 2020 from 10 a.m. to 5 p.m.
at TCS, Gandhinagar. The main purpose of this event was to create awareness regarding regular blood
donation among the employees. It was a very well planned camp and many employees voluntarily
participated in this noble cause.
A team of five doctors and twenty nurses were present at the location. Dr Akaash gave an informative
speech on the importance of blood donation at the start of the event. The first person to donate blood was
the Head of HR department. After that, a large number of employees donated blood with beaming faces and
a proud heart. Refreshment was provided before and after the donation of blood to each donor. A Certificate
of Appreciation, donation card and a Tea Mug were given to each donor as a token of gratitude.
As the end of the event was approaching, there was a sense of satisfaction on the faces of volunteers as a
total of 257 units of blood was collected. The team of doctor appreciated all those who participated in the
camp and making it a huge success.

60. Let’s Revise

61. What is a report?
Concise and Concise Document ➡️ Purpose
(200 words)
Event Incident
Report is written for:

62. Points to remember while writing a
Report
➢ Written in past tense
➢ Don’t Use the First Person I, Me ❌ Third Person✔️
(Point of view)
➢ Use Indirect Speech
➢ Use Passive Voice

63. HEADING
Place Reported by : Name (Designation)
Date
Body
✔️Introduction
1st Line : What?➡️Who?➡️When?➡️Where? ⇦
2nd Line : Why? ⇦
3rd Line : Volunteer participation
✔️Main Content
How the event started and what were the highlights of the event. ⇦
✔️Conclusion
Summarize the end of the event with a positive note.

64. BLOOD DONATION CAMP AT TCS
Gandhinagar Reported by : XYZ, Reporter, TOI
14th March 2020
A blood donation camp was organized by the Red Cross Society on 10th March 2020 from 10 a.m. to 5 p.m.
at TCS, Gandhinagar. The main purpose of this event was to create awareness regarding regular blood
donation among the employees. It was a very well planned camp and many employees voluntarily
participated in this noble cause.
A team of five doctors and twenty nurses were present at the location. Dr Akaash gave an informative
speech on the importance of blood donation at the start of the event. The first person to donate blood was
the Head of HR department. After that, a large number of employees donated blood with beaming faces and
a proud heart. Refreshment was provided before and after the donation of blood to each donor. A Certificate
of Appreciation, donation card and a Tea Mug were given to each donor as a token of gratitude.
As the end of the event was approaching, there was a sense of satisfaction on the faces of volunteers as a
total of 257 units of blood was collected. The team of doctor appreciated all those who participated in the
camp and making it a huge success.

65. Thank you!