In short, all you need to know about writing a MEMO. By M. van Eijk MA

1. How to Write a Memo?
Memorandum (Latin word; meaning ‘remember’)

2. Sample
MEMO
 MEMORANDUM
 TO:
 FROM:
 DATE:
 SUBJECT:
 I'm writing to inform you that [reason for writing memo].
 As our company is growing… [evidence or reason to
support your opening paragraph].
 Please let me know if you have any questions.

3. Purpose
 A memo (also known as a memorandum,
or "reminder") is used for internal
communication regarding procedures or
official business within an organization.
 Unlike an email, a memo is a message
you send to a large group of employees,
like your entire department or everyone at
the company. You might need to write a
memo to inform staff of upcoming events or
communicate internal changes.

4. A.MEMO
Explained
MEMO LOGO of
your
organisation
____________________________________________________
To: (Audience)
From: (Person and/or department issuing the
memo)
Date: (Date sent)
Subject: (Subject of the Memo)

5. B.MEMO
Explained
 1. Opening paragraph: get to the point in the opening
paragraph. Keep things short and simple (KISS-rule).
Make it easy and fast to read.
 2. Summary: summarize information needed to support
the openinig paragraph.
 3. Conclusion: end with a call for action.

6. A.MEMOvia
EMAIL
 Memorandum
 To: Names of intended recipients
From: Your Name, Title
Date: Month Day, Year
 Subject: Subject of the memo
 Begin the memo with a sentence that describes the
reason you are writing. It should be very short—about one
or two sentences in length. The introduction should
clearly state the purpose of the memo so the reader
immediately understands what it is about. If the memo is
meant to respond or follow up on a certain topic or
situation, include that in the first paragraph.
• Bullet point to list important information.

7. B.MEMOvia
EMAIL
• Bullet point to list important information.
• Bullet point to list important information.
 Use the last few sentences to conclude your memo.
Make sure you include a request for any action you need
people to take after reading your memo.
 Thank you,
[Your name]
[Your email address]
[Your phone number]
 Attachment: Attachment of image, graph or chart that
your intended recipients might need.

8. Thisis,inshort,all
youneedtoknow
about writing a
MEMO.
M.vanEijkMA