Quality management concept process and indicators

QUALITY MANAGEMENT : CONCEPT, PROCESS AND INDICATORS BY ASST.PROF. KETAN KAMBLE
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 The term quality encompasses economic, social, cognitive and cultural aspects of education.
 Integral feature of the educational institutional process and its results.
QUALITY MANAGEMENT : CONCEPT, PROCESS AND INDICATORS BY ASST. PROF. KETAN KAMBLE
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Meaning
Integrated institutional
approach delighting
customers
By meeting their
expectations on
continuous basis
Through everyone
involved
Working on continuous
improvement in an academic
performance, services and
processes
With proper problem
solving methodology

 Quality management process includes –
 All activities of the overall management function.
 Determine the quality policy, objectives and responsibilities.
 Implements them by means such as quality planning, quality control, quality improvement.
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KEY
PROCESS
Establish Quality
Criteria and Standards
(plan)
Measure Quality of
Deliverable (Do)
Enhance Quality
Achieved
(Check and Act)

1) STEP 1 : IDENTIFY ORGANIZATIONAL GOALS-
 Defining how employees jobs are tied to organizations goals
 Employees need to know the organization’s mission, vision, values.
 How they relate to the organization and their role in it
 New employees should receive a thorough orientation with regards to the organization’s
vision, mission, values and goals.
2) STEP 2 : IDENTIFY CRITICAL SUCCESS FACTORS –
 Identify the factors that make an organization’s quality management system successful.
 Factors can be a well-designed teaching learning process, curriculum design, technical
support, stake holder’s support, financial security or employee satisfaction.
 Make a list of the primary factors that influences the process of quality management
 Continuously and consistently manage those factors.
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3) STEP 3 : IDENTIFY INTERNAL AND EXTERNAL CUSTOMERS AND THEIR FEEDBACK-
 Identifying the key groups of stakeholders that make quality management system work.
 Knowing these stakeholders.
 This can help organization develop programs and services for these people.
 Customers are parents, students, employees, schools employers, etc.
 Stakeholder’s feedback is essential in the quality management.
 Feedback enables organizations to detect and solve quality problems before it become
serious issue.
4) STEP 4 : PLAN –
 At this step the organization has to decide the quality in accordance with the expected
output policy.
 It has to set the overall policy, objectives and processes necessary to deliver results in
accordance with the expected target or goals.
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5) STEP 5 : IMPLEMENT CONTINUOUS IMPROVEMENTS-
 Quality management is synonyms with continuous improvement.
 Feedback form stakeholders must be used to make the necessary changes to the quality
management process.
 At this stage the plan is implemented process is executed, resources are allocated.
 Includes leadership development, staff training, higher levels of staffing, corrections to the
teaching learning process, curriculum design and planning etc.
6) STEP 6 : CHECK QUALITY –
 Study the actual results and compare against the expected results targets or goals.
 Ascertain any differences, look for deviation in implementation from the plan
 Look for the appropriateness and completeness of the plan to enable the execution.
QUALITY MANAGEMENT : CONCEPT, PROCESS AND INDICATORS BY ASST.PROF. KETAN KAMBLE 8

7) STEP 7 : MEASURE RESULTS –
 At this stage the plan or policy implemented through the organization is an improvement to
the prior standard, then that becomes the new standard.
 Organization should not act going forward if the check shows that the plan that was
implemented is not an improvement.
 If the check showed something different than expected (whether better or worse), then
there is some more learning to be done.
 When an organization does not reach its goals, make sure everyone is clear on what
required corrective action is necessary to ensure the goals are achieved.
QUALITY MANAGEMENT : CONCEPT, PROCESS AND INDICATORS BY ASST. PROF. KETAN KAMBLE 9

 THE INDICATORS ARE GROUPED INTO SEVEN AREAS :
1) CURRICULUM –
 Curriculum revision should be done on regular basis.
 Flexibility in the curriculum to incorporate the emerging concerns.
 School curriculum should respond to both the current and the futuristic scenario of higher
education.
 Faculty members use interactive and participatory approach in the transaction of
curriculum.
2) ACHIEVEMENTS –
 Achievement results by grade and subject student attendance, completion of admissions
coursework, student discipline and teacher .
 Overall performance and the extent to which students have met their annual state goals.
 Internal branding (students, faculty and staff)
 External branding (industry, society, media and accreditation councils etc.

3) LEARNING AND TEACHING –
 Curriculum transaction , crucial dimension of an institution’s functioning.
 Teacher involvement and commitment.
 Student interest and motivation.
 Coordination between and among the various units of the institution.
 Meaningful interconnections among the theoretical and practical activities.
 Field based activities are important considerations for effective curriculum transaction.
4) STUDENTS’ SUPPORT –
 Identity the needs of the students and provide individualized support depending on the
nature of problems confronting the students.
 Support services thus need to take into account students” educational, social, personal and
vocational needs.
 Guidance cell and financial aid to support students are some examples.
 Through various activities positive social interaction and self-motivation fostering the
holistic development of the student.

5) SCHOOL ETHOS -
 A ethos statement of policies, regulations and committees is essential for organizing the
programme as envisioned in the curriculum.
 Brings uniformity in implementation of curriculum as per plan.
 Effective internal quality management demonstrates dealing with the processes through
 Team work
 Involving people from all units and levels
 Improvement and training in management system
 Identification and elimination of barriers to teaching-learning
 Constant review and analysis of data for development.
 Goals and objectives need to be communicated and deployed at all levels to ensure every
individual employee’s contribution towards institutional development.

6) Resources - (EFFICIENT HUMAN AND MATERIAL RESOURCES)
 Faculty :
 Quality educational processes require qualified and professional principal, well-trained
teachers
 Use learner-centered teaching and learning methods and life skills approaches.
 Teacher’s classroom performance, moral and motivational level of the faculty, commitment
of the employees and staff development are the indicators of institutional quality.
 Other resources :
 Adequate hygiene and sanitation facilities accessible to all.
 Physical environment i.E. Building standards, sanitation standard, furniture standards,
equipment standards should maintained.
 School policies must promote physical and mental health, safety and security.
 Practices such as gender discrimination, bullying, corporal punishment, and forced work are
eliminated.

7) MANAGEMENT LEADERSHIP AND QUALITY ASSURANCE –
 This element include clear, vision-driven management and effective leadership.
 Making standards explicit and operational.
 Introducing continuous change.
 Improvement and innovation.
 Building in high-involvement, commitment, participation, ownership and
empowerment of colleagues.
 Use of management information systems to monitor and measure activities and
outcomes.

Acknowledgement : Bhupendra Shrike (Typewriting)

Quality management concept process and indicators

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