Public speaking

Public
Speaking

Asma Sharabati
Hebron University
2011

About This Program

 Developing Great Content

 Preparing Great Design

 Conducting Great Delivery

PRESENTATION SKILLS FOR
MANAGERS 2

Most Presenters and
Presentations put you
to…

Problems with Presentations
No Clear Point
No Audience Benefit
No Clear Flow
Too Detailed
Too Long

Are you ready do go beyond the basics?

Are you ready to learn how to convert a
boring presentation into active audience
engagement?

Are you ready to learn how to fine tune
your delivery with clear stories,
compelling visuals and confidence?

Researchers have discovered that
ideas are much more likely to be
remembered if they are presented as
pictures instead of words or pictures
paired with words.

Psychologists call it: Picture Superiority Effect (PSE)

If information is presented orally, people
remember about 10% of the content 72 hours
later. That figure goes up to 65% if you add
picture.

According to John Medina, your brain
interprets every letter as a picture so wordy
slides literally choke your brain.

Here is an example of how a mediocre
presenter would launch the MacBook Air. They
would try to squeeze every piece of information
onto one slide – along with different font styles,
colors, etc.

Five Elements Of Great
Presentation(5P’s)
Five elements make up a great
presentation for you and your
audience:
1. Planning
2. Preparation
3. Pattern
4. Presentation
5. Performance Evaluation

MANAGERS 16

Truly great presenters
visualize, plan and create
ideas on paper (or
whiteboards) well before they
open the presentation
software

Design experts recommend that presenters
spend the majority of their time thinking,
sketching and scripting.
But only one third of that time is spent building
slides. Another third is rehearsing, but the first
third is spent collecting ideas, organizing ideas,
and sketching the story.

Analyzing Your Audience
 What are their needs?

 What is their knowledge level?

 What is their attitude – how do they feel about the
topic?

 Demographic Information – this may include the
age, gender, culture, and language of the audience
members.

MANAGERS 23

Information and time management

 Before you start your research to
gather relevant information, there are
three questions that should be
considered:
 What do I want my audience to gain?
 What might they already know about my
topic?
 What is the objective of the presentation?

MANAGERS 25

Converting Your Information Into An
Outline with time limitations

3-D Outline

MANAGERS 26

Step Two: preparation
 Prepare the place

 Use visual aids

 Practice…

Second Rule: Use Visual
aids

PowerPoint

Overhead Projector

White board

BUILDING GREAT
DESIGN

MANAGERS 31

Presentation Design

Key Rules When Creating Bulleted Text:
 Use one concept per slide
 Use key words and phrases
 Make your bullet points consistent in
structure

MANAGERS 32

Three Keys of Great Design

1. Layout
2. Consistency
3. Color

=
Great Slide Presentation Design
MANAGERS 33

Layout
Consider your layout to be like
the skeleton of your
presentation .. Just as our
skeleton support our bodies,
your layout should support
your message and provide
structure.

MANAGERS 34

Consistency
You must be consistent in the following
design elements:
 Your placement of text and images
 Your fonts style and sizes
 Your background
 The style and treatment of your imagery
 Your charts

MANAGERS 35

Color
3. Color

 Use high contrast to increase legibility
 Colors should not clash – they should
have a high degree of harmony
 Avoid clutter by using no more than
four colors in your presentation

MANAGERS 36

Consistent Fonts
There are two main classifications of
fonts
Serif and Sans Serif

Serif fonts have small flourishes
extending from the main strokes of
each letter:
Times New Roman
Book Antiqua
Bookman Olds Style
MANAGERS 37

More On Fonts

 Sans Serif fonts are easier to read both
on screen and in your presentations:
 Arial
 Verdana
 Arial Black

MANAGERS 38

Warning On Fonts
 Some people think that it is cute to
use every font in the pack on their PC:
Wrong !!!!

Comic Sans
Bradley Hand
Freestyle Script

MANAGERS 39

Tips For Planning Great
Slides
 Use slides sparingly. Avoid the
overuse of slides …

 Make slides pictorial .. Graphs,
flowcharts, etc all give the viewer an
better insight
( A picture is worth a 1000 words)

 Minimum font size is 20 point
MANAGERS 40

Design Guidelines
 Be careful about the use of massive
numbers in your slides;

MANAGERS 41

Graphs Work Nicely

MANAGERS 42

Bad Example

MANAGERS 43

MANAGERS 44

MANAGERS 45

Other Good Examples To Consider

MANAGERS 46

MANAGERS 47

Third Rule:
Practice.. Practice… and Practice

Don’t be afraid!
The audience wants:
 To hear your story
 For you to succeed
 For you to use their time well

Fight fear with
 You mental attitude
 Practicing well
 The simple techniques we’ll show you

Step Three: Pattern
Developing Great Content

MANAGERS 53

• Avoid complex, linking arguments.

• Focus on a linear building of information:

Introduction
• Point A
• Point B
• Point C
Summary / Conclusion

Outline Format
 The format is in three parts:
1. The Introduction
2. The Body
3. The Conclusion

 A golden rule of presentations is to:
tell the audience what you are going to tell them
(Introduction)
then tell them (Body of Presentation)
finally tell them what you have told them
(Conclusion)

MANAGERS 55

Outlines : Introduction
 The introduction is your opportunity to
introduce yourself and your presentation
and also to: gain the attention of the
audience, interest the audience and
establish a rapport with them

Outlines
Introduction:
 Should include an agenda and clarify the goals and
objectives of your presentation.

 Can include an overview of a situation, a statement of the
current situation of the organization, or a recap of history.

 Can use the strategies that help an introduction get
attention: a quote, a question, humor, a creative image,
or a sharing of emotions

MANAGERS 57

Outline format :body
Body:
 present your findings

 make it clear to the audience the point of
transition from introduction to body.

 will be easiest to write first.

MANAGERS 58

Outline Format: conclusion
Conclusion:

 Summarize the main points of your
presentation

 Provide closure, and leave an impression

 Can consist of recommendations, future
directions, next steps to take, and so forth
MANAGERS 59

Step 4: Presentation
Conducting Great
Delivery

MANAGERS 60

Delivering Your Presentation
 Voice
 Language Usage
 Movement
 Body Language

=
Great Delivery

MANAGERS 61

Managing Your Voice
 Try to sound natural, so your rhythm
and tone is appropriate to the
message you are delivering

MANAGERS 62

Managing Your Voice
Volume
 Speak loudly enough to reach all the members
audience without overpowering those closest to
you.
 Avoid speaking in monotone. Put some feeling
into your voice and make it livelier by changes in
your intonation.
 Practice, and you can figure out what sounds
natural and appropriate for the points you are
making.

MANAGERS 63

Language Usage
 Speak confidently
 Show interest
 Speak with feeling

 Use short sentences
 Use “Phrase and Pause” technique
 Short simple words
 Speak slowly and clearly

MANAGERS 64

Movement
 Work the room and work the audience
 Move with purpose – not because you
are nervous
 Be natural

 Stand still to make an important point

MANAGERS 65

How to stand?
Face the audience
Move with authority

 Kind of Movements

Body Language
 Stand straight – radiate energy
 Be relaxed – be casual
 Use your hands, arms and gestures
 But carefully !!

 Make eye contact with your audience
 Three to Five seconds per person

MANAGERS 67

More On Body Language
 Watch your hands
 Don’t handcuff yourself
 Don’t cross your arms
 Don’t wring your hands
 Watch the way you stand

MANAGERS 68

In Advance Of Your Presentation

 Practice – a lot.

 Don’t just think your presentation
through; act it out, in front of your
friends, or family.

 Time each section of your
presentation and develop a schedule

MANAGERS 69

 Memorize the first two minutes of your
presentation, so you breeze on through on
time when the butterflies are most active.

MANAGERS 70

In The Hours Before Your Presentation

 Think Positive Thoughts

 Visualize yourself feeling at ease with
your audience

 Use “affirmation” …. I can do this, I am
prepared, It will go well.

MANAGERS 71

 Make sure all of your equipment is
working properly
 Go to the washroom before you go on
stage ..
 Don’t laugh !!
 Lick your lips just before you begin to
speak

MANAGERS 72

Key Point
 People in the audience are human
also.
 They want to hear what you have to
say

AND

They want you to succeed !

MANAGERS 73

When You Enter The Room
 Focus on making your movements
fluid and confident
 Not too fast and not too slow
 Find a few friendly faces in the room
SMILE
 Show that you want to be there
 Be yourself

MANAGERS 74

MANAGERS 75

Handling Tough Situations
 It doesn’t always work out perfectly

 Be Prepared

MANAGERS 76

Some Examples
 Distractions in the Audience
 People with Blackberries
 People talking to their neighbors
 People who are rude
 People who know it all
 Equipment failure
 Moderator says “hurry up”

MANAGERS 77

Planning for the Questions
 Anticipate the questions ahead of time
 Listen carefully to the questioner
 Repeat or rephrase the question
 Answer clearly and concisely
 Go to the next question

MANAGERS 78

More On Questions
 Sometimes people like to ask 3,268
questions
 Others in the room could care less

What do you do?

 Tell them to come up and talk to you
later

MANAGERS 79

More On Questions
 What happens if someone ask you a
question and you don’t have a clue
what the answer is?

MANAGERS 80

Answer
 Do not stand there with a dumb look
on your face …

 Instead – tell them to come up and
talk to you after the presentation.
 You have 10 minutes to think up
something smart or find a new topic.

MANAGERS 81

Dealing With Disasters

MANAGERS 82

Examples
 Equipment Failure

 Dead PowerPoint

 Run out of time

 You forget where you are in the
presentation

MANAGERS 83

Final Thoughts
 You will be great
 Practice … Practice … Practice
 People really want to hear what you
have to say

MANAGERS 84

Public speaking

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