The document outlines the job description for a project secretary, detailing key responsibilities such as communication with clients, documentation management, travel coordination, and minute-taking. It specifies qualifications including experience, professionalism, communication skills, and proficiency in relevant software. Additionally, it provides resources for further career development in project management.

1. project secretary job
description
A typical project secretary job description be included elements such as: project
secretary duties/responsibilities, project secretary qualifications, project
secretary work conditions, project secretary job information…
Other useful materials for project secretary career:
• projectmanagement123.net/32-free-ebooks-for-project-management
• projectmanagement123.net/64-free-project-management-templates
• projectmanagement123.net/12-free-tools-for-project-management
• projectmanagement123.net/top-70-project-KPIs
• projectmanagement123.net/top-22-project-job-descriptions
• projectmanagement123.net/111-project-management-interview-questions-and-answers

2. Key duties/responsibilities for project secretary
1. Interaction with broad base of internal clients requiring timely efficient
and accurate responses.
2. Maintain litigation, labor and various operating and corporate records.
3. Draft support agreements for sales personnel.
4. Prepare correspondence, proposals, specifications, reports, organisation
charts, spreadsheets and presentations including typing, formatting,
collation and distribution.
5. Monitor reporting requirements and prepare monthly reporting
requirements for the project as required.
6. Maintain correspondence and filing in accordance with the relevant
procedure.
7. Coordinate travel and accommodation requirements for the project team as
required.
8. Minute taking and distribution of minutes at project meetings as required.
9. Arrange refreshments for client and staff meetings as directed.

3. Key job qualifications for project secretary
1. High school diploma and five years’ experience as an administrative
assistant
2. Able to perform responsibilities with a high level of professionalism,
accuracy, tact and integrity due to the great frequency of internal and
external contacts and the high degree of exposure to confidential data.
3. Strong interpersonal, teamwork, organizational and communication skills.
4. Detailed oriented, forward thinking and proactive.
5. Excellent written communication and document production skills required.
6. Willingness and ability to work overtime when needed.
7. Prior legal experience and prior experience working with senior level
executives preferred.
8. Experience with contracts and human resource/labor matters highly
desirable.
9. Expert in Word and Outlook software packages or demonstrated computer
skills with comparable software.
10. Familiarity with Microsoft Excel, Power Point and general computer
literacy also required.

4. Format for project secretary job description
A typical job description includes 4
main part as follows:
1. Job information
This part includes: job title, reporting
relationships, department, job
location, manager/supervisor’s title,
job code, purpose and objective of the
job.
2. List of main task
3. Contents of Job Specifications
• Knowledg/education.
• Skill requirements.
• Experience.
• Abilities. Ability include physical
ability, metal ability, aptitudes.
4. Contents of working conditions
• Environmental conditions
• Job hazards / safety
• Machine, tools and equipments

5. Materials for project secretary career:
Other useful materials for project management
that available at projectmanagement123.net:
• Top 32 free ebooks for project management
• Top 12 free tools and techniques for project
management
• Top 9 skills for project management
• Top free 64 project job description templates
• 5 steps to writer write an effective project job
description
• 12 tips to write project job description
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

6. Useful materials (continue…)
• Top 14 career objectives
• Top 12 career promotion tips
• Top 15 ways to search jobs
• Top 7 cover letter samples
• Top 8 resume samples
• 110 project interview questions with
answers
• 13 types of interview questions and how
to solve them
• 11 performance appraisal methods
(includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Top 12 salary negotiation tips
• Top 9 tips to get high salary

7. Fields related:
The above project job description can be used for fields as:
construction, manufacturing, healthcare, non profit, advertising, agile,
architecture, automotive, agency, banking, budget, building, business
development, consulting, communication, clinical research, design, software
development, product development, interior design, web development,
engineering, education, events, electrical, exhibition, energy, ngo, finance,
fashion, green card, oil gas, hospital, it, entry level, marketing, media, mining,
nhs, non technical, oil and gas, offshore, pharmaceutical, real estate, retail,
research, human resources, telecommunications, technology, technical, senior,
digital, software, web, clinical, hr, infrastructure, business, erp, creative, ict,
hvac, sales, uk, implementation, network, operations, architectural,
environmental, crm, website, interactive, security, supply chain, logistics,
training…