Project Scope Management
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This document discusses scope management in project management. It defines project scope and product scope, and outlines the key processes involved in scope planning, including scope definition, developing a work breakdown structure (WBS), and scope verification and control. Scope planning involves defining the project objectives using the SMART technique, identifying deliverables, decomposing the work, and developing a project scope statement. An effective WBS breaks down the project into smaller work packages that can be estimated and planned. Scope verification ensures stakeholder acceptance of the deliverables, while scope control manages any necessary changes to the project scope.
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Project Scope Management
- 1. Scope Management Martin Sillaots 2019 # 3 www.projektor.ee/pm/#scope
- 2. Scope Definition • Project Scope - The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions • Product Scope - The features and functions that characterize a product, service, or result www.projektor.ee/pm/#scope
- 3. Project Scope Management • Scope planning • Scope definition • WBS • Scope verification • Scope control www.projektor.ee/pm/#scope
- 4. Project Phases and Processes Initiation Planning Execution Control Closing www.projektor.ee/pm/#scope
- 5. Scope in the Project Plan Scope definition Quality planning Activity definition Activity sequencing Duration estimation Schedule development Organization planning Resource planning Communica- tion planning Procurement planning Plan contracting Select sellers Seller responses Risk management Risk identification Qualitative analysis Quantitative analysis Response planning Budgeting Project plan Initiation Execution WBS www.projektor.ee/pm/#scope
- 6. Inputs: - Org process assets - Project charter* - Preliminary project scope statement - Project scope management plan - Approved change requests Methods: - SMART - Decomposition (WBS) Outputs - Scope statement - WBS - WBS dictionary - Request changes - Project scope management plan updates Scope Planning www.projektor.ee/pm/#scope
- 8. Project Charter* • Project manager name • Organization (team) • Requirements and Business needs • Description of the end result • Main deliverables • Stakeholders influence • Business case • Summary milestones (estimated deadline) • Summary budget (estimated price) • Assumptions and constrains www.projektor.ee/pm/#scope
- 9. Scope Management Plan • Process how the scope will be defined • Process how the WBS will be created • Process how verification will be obtained • Process how changes will be handled www.projektor.ee/pm/#scope
- 11. SMART – Method for Defining Objectives • Specific • Measurable • Assignable • Realistic • Time-related www.projektor.ee/pm/#scope
- 12. Example Objective • Project scope is to develop 2D graphical-adventure game for learning language. Game is in FPV, web based and story related. Dialogues will be presented in text format. • Game contains 3 chapters (levels). Each chapter contains 5 scenes (action points). Each scene contains 1-2 dialogues (1- 2 NPC’s). • Fully operational game is finished in the end of 3 month project. • Estimated budget 20 000 EUR www.projektor.ee/pm/#scope
- 13. Exercise Use SMART rule and define your project objective www.projektor.ee/pm/#scope
- 15. WBS Work Breakdown Structure Deliverable oriented hierarchical decomposition of the work www.projektor.ee/pm/#scope
- 16. Purpose of the WBS • Subdivides the project into smaller manageable units – Work Packages • Refine the scope, duration, cost and resources • Basis for further planning • Basis for responsibility assignments www.projektor.ee/pm/#scope
- 17. Decomposition Procedure 1. Define main deliverables 2. Is it possible to estimate cost and duration for deliverables? 3. If yes then continue with step 5, else step 4 4. Divide deliverables into sub-deliverables. Repeat step 2 5. Check is the decomposition logical and complete? 6. Coding www.projektor.ee/pm/#scope
- 18. Decomposition Procedure Define level N deliverables Can you estimate deliverable duration and cost? Integrity and logical check NO YES www.projektor.ee/pm/#scope
- 19. WBS Example Game Analyze Design Develop Implement Evaluation www.projektor.ee/pm/#scope
- 20. WBS Example Game Rules Story Graphics Sound Code www.projektor.ee/pm/#scope
- 21. Game Rules Resources Objects Events Connections Conditions Story Narrative Dialogues Graphics Avatar Characters Items Scenes WBS Example Game Graphics atar Characters Items Scenes UI Sound Music Effects Voice over Code Core Main gameplay Menu www.projektor.ee/pm/#scope
- 22. Exercise Create your project WBS www.projektor.ee/pm/#scope
- 25. Project Scope Statement • Objectives • Product description • Requirements • Boundaries • Deliverables • Acceptance criteria • Constrains • Assumptions • Initial organization • Initial risks • Milestones • Fund limitation • Cost estimate • Change management • Specifications • Approvals www.projektor.ee/pm/#scope
- 26. Scope Verification and Control www.projektor.ee/pm/#scope
- 27. Project Phases and Processes Initiation Planning Execution Control Closing www.projektor.ee/pm/#scope
- 28. Scope Verification and Control Information distribution Project execution Procurement management Reporting Team development Schedule control Scope verification Cost control Quality control Risk monitoring Change management Planning Closing www.projektor.ee/pm/#scope
- 29. Scope Verification Process for obtaining stakeholder’s formal acceptance to the project scope and deliverables www.projektor.ee/pm/#scope
- 30. Scope Control Management of scope changes • Avoiding scope changes • Identifying scope changes • Evaluating change requests • Planning and executing changes • Communicating changes • Archiving www.projektor.ee/pm/#scope
- 31. Inputs: - Project scope statement - WBS - Project plan - Performance reports - Deliverables Methods: - Inspection - Scope Change control system - Variance analysis - Configuration management system Outputs - Deliverables - Change requests - Corrective actions - Plan updates Scope Verification and Control www.projektor.ee/pm/#scope
- 32. Scope Inspection (Review) • Measuring • Examining • Verifying Does the project work and deliverables meet acceptance criteria? www.projektor.ee/pm/#scope
- 33. Scope Change Control System Procedures how the scope can be changed (documentation, tracking, approval procedures) www.projektor.ee/pm/#scope
- 34. The End of Scope martinsillaots@gmail.com
Editor's Notes
- Piirangud: Org, struktuur Standardid Infrastruktuur Ressursid Turutingimused Riskitundlikus IS
- A - Accepted
- Testimine – kuidas kasutajad vastu võtavad? Levitamine – mitu kasutajat? Müük – palju raha?
- Based on project phases
- Project deliverables
- Objectives – include measurable success criteria Scope description – characteristics of the project, product or service (preliminary functionalities) Requirements – client needs, standards, Boundaries – what is excluded Deliverables – product outputs and project documents Criteria – Constrains – e.g. predefined budget, deadline Assumptions – e.g. experts with specific competences Organization – e.g. team members, stakeholders Risks –
- AKA Review, Audit, Walkthrough