Project management training presentation

1. Project Execution
Martin Sillaots
2019
# 12

2. Project Phases and Processes
Initiation
Planning
Execution Control
Closing
www.projektor.ee/pm/#execution

3. Project Execution and Control
Information
distribution
Project
execution
Procurement
management
Reporting
Team
development
Schedule
control
Scope
verification
Cost
control
Quality
control
Risk
monitoring
Change
management
Planning
Closing
www.projektor.ee/pm/#execution

4. Execution and Control in Short
• Information distribution
• Work execution
• Work reporting
• Comparing actual and baseline plans
• Making changes in the plans
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5. Information Distribution
Making information available in timely manner
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6. Communication in the Project Execution
Information
distribution
Project
execution
Procurement
management
Reporting
Team
development
Schedule
control
Scope
verification
Cost
control
Quality
control
Risk
monitoring
Change
management
Planning
Closing
www.projektor.ee/pm/#execution

7. Inputs:
- Project Plan
- Communication
management plan
- Work Results
Methods:
- Communication Skills
- Distribution Methods
- IS
Outputs
- Change requests
Information Distribution
www.projektor.ee/pm/#execution

8. Communication Methods
• Meetings
• Time sheets
• Document distribution system
• Databases
• PMIS
• Virtual meeting and workspaces
www.projektor.ee/pm/#execution

9. Information Gathering and Retrieval
System
• Data that needs to be collected
• Data collection frequency
• Data reliability
• Data input
• Change management
• Comparisons with the initial plans
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10. e.g. Collected data
• What is the task actual starting date
• If the actual start is different from the baseline beginning then
why?
• What is the actual finis of the task?
• If different from the plan then why?
• If task is not finished then what is the estimation for
remaining duration?
• If estimation is different from the plan then why?
www.projektor.ee/pm/#execution

11. Date Number
of Hours
WP Activity description
20.09.16 4 Management Projet meeting
Total: 4
e.g. Time Sheet
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12. Work Execution
Performing actins to accomplish the project
deliverables
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13. Execution in the Project Execution 
Information
distribution
Project
execution
Procurement
management
Reporting
Team
development
Schedule
control
Scope
verification
Cost
control
Quality
control
Risk
monitoring
Change
management
Planning
Closing
www.projektor.ee/pm/#execution

14. Inputs:
- Project plan
- Approved preventive
actions
- Approved change
requests
Methods:
- PM methods
- PMIS
Outputs
- Deliverables
- Change requests
- Corrective actions
- Preventive actions
- Defect repairs
- Performance
information
Work Execution
www.projektor.ee/pm/#execution

15. Procurement Contract
Administration
Ensuring that seller’s performance meets
contractual requirements
www.projektor.ee/pm/#execution

16. Procurement in the Project Execution
Information
distribution
Project
execution
Procurement
management
Reporting
Team
development
Schedule
control
Scope
verification
Cost
control
Quality
control
Risk
monitoring
Change
management
Planning
Closing
www.projektor.ee/pm/#execution

17. Inputs:
- Contract
- Selected sellers
- Performance reports
- Approved change
requests
Methods:
- Contract change
control system
- Performance review
- Inspections
- Performance
reporting
- Payment system
- Claims admin
- IS
Outputs
- Documentation
- Change Requests
- Corrective actions
- Plan updates
Procurement Contract
Administration
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18. Stakeholders Management
Satisfying stakeholders communication needs
and resolving issues
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19. Inputs:
- Communication plan
- Organizational
assets
Methods:
- Communication
techniques
- Issue log
Outputs
- Resolved issues
- Change requests
- Corrective actions
- Plan updates
Stakeholders Management
www.projektor.ee/pm/#execution

20. Performance Reporting
Collecting baseline and performance data and
distributing to stakeholders
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21. Reporting in the Project Execution
Information
distribution
Project
execution
Procurement
management
Reporting
Team
development
Schedule
control
Scope
verification
Cost
control
Quality
control
Risk
monitoring
Change
management
Planning
Closing
www.projektor.ee/pm/#execution

22. Inputs:
- Project plan
- Performance
information
- Performance
measurements
- Deliverables
- Approved change
requests
Methods:
- Information
presentation tools
- Information
gathering and
compilation
- Review meetings
- Reporting systems
Outputs
- Performance reports
- Forecasts
- Change requests
Performance Reporting
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23. Performance Information
• Initial plan
• Current status
• Estimations
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24. Reporting methods
• Data gathering
• Difference analysis
• Earned Value Analysis (EVA)
• Trend analysis
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25. Data Gathering with the Time Table
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26. Difference Analysis With the Gantt
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27. Milestone Analysis
Baseline
Actual
Baseline
Actual
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28. Earned Value Analysis EVA
• Method for measuring project progress
• Project scope, duration and cost integration
• Enables to estimate project final cost and duration in
the middle of the project
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29. Concept of Earned Value
• Planned value (PV) = planned work × budget price
• Earned value (EV) = work completed ratio × budget
price (actual performance % × budgeted total cost)
• Actual cost (AC) = actual work × actual cost
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30. Planned Value - Earned Value - Actual Value
BMBOK Guide 2009 www.projektor.ee/pm/#execution

31. Earned Value Implementation
• Cost variance (CV) = earned value (EV) – actual cost (AC)
• Schedule variance (SV) = earned value (EV) – planned value
(PV)
• Cost estimation (cost performance index CPI) = earned
value(EV) / actual cost (AC)
• Duration estimation (schedule performance index SPI) =
earned value (EV) / planned value (PV)
www.projektor.ee/pm/#execution

32. Planned task duration 4 d
Planned resource cost 30 $/h
Planned task total cost 960 $/h
Completed duration 2 d
Planned percent complete 50%
Remaining duration estimation 3 d
Actual percent complete 40%
Actual resource cost 25 $/h
How big is:
Planned value 480 $
Earned value 384 $
Actual value 400 $
Estimated total cost 1000 $
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33. Planned task duration 4 d
Planned resource cost 30 $/h
Planned task total cost 960 $/h = 4d x 30 x 8h
Completed duration 2 d
Planned percent complete 50% = 2d / 4d
Remaining duration estimation 3 d
Actual percent complete 40% = 2d / 5d
Actual resource cost 25 $/h
How big is:
Planned value 480 $ = 2d x 30 x 8h
Earned value 384 $ = 960 x 40%
Actual value 400 $ = 2d x 25 x 8h
Estimated total cost 1000 $ = 5d x 8d x 25$/h
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34. Trend Analysis
Cumulative Cost
Estimation
Budget
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35. www.projektor.ee/pm/#execution

36. End Execution
martinsillaots@gmail.com