The Process of Preparing Effective Business Messages
. Five Planning Steps
.Basic Organizational Plans
Direct (deductive) Approach.
Indirect (Inductive) APProach.
.Beginnings And Endings
Composing The Message
Summary
The process of preparing effective business messageAssignment Maker
The document outlines the five steps for preparing an effective business message:
1. Identify your purpose by determining whether the message is informational, persuasive, negotiating, or for creating goodwill.
2. Analyze your audience by considering factors like their group, age, education level, attitudes, and values.
3. Choose your main idea based on the purpose and audience, taking into account cultural and location factors.
4. Collect data and evidence like facts, figures, quotes, brochures or samples to support the main idea.
5. Organize the message with a clear structure and order, avoiding a disorganized or rambling structure.
The document discusses the five key steps to prepare effective business messages: 1) identify the purpose, 2) analyze the audience, 3) choose ideas, 4) collect supporting data, and 5) organize the message. It also covers how to structure the opening and closing paragraphs, compose a first draft, revise for clarity and purpose, and edit for errors. The overall process aims to initiate effective communication through a well-planned message tailored to the intended audience.
EFFECTIVE BUSINESS MESSAGE | COMMUNICATIONM. Usama
To understand the process of preparing effective business messages.
To appreciate the value of planning in designing and Organizing an effective message.
The document outlines a 3-step process for business writing:
1. Planning - Analyze your purpose, audience, and their needs then adapt your message accordingly
2. Writing - Organize your message using either a direct or indirect method and select an appropriate channel of communication
3. Revising - Revise, edit, and proofread your written content
It provides examples and factors to consider for each step, such as directly stating the main point first or providing explanation/justification first depending on your audience and purpose.
Introduction to messages and the writing process - Business Communicationjulianmillar
This document provides an overview of writing processes and styles for business messages. It discusses informal versus formal writing, analyzing the audience and purpose, choosing appropriate communication channels, avoiding gender bias, developing reader benefits, and organizing data through listing, outlining, and grouping ideas into direct and indirect patterns. The document also covers research methods, composing effective sentences and paragraphs, and techniques for linking ideas to build coherence in writing.
The process of affecting business messageRafia Ahmed
This document outlines the process for preparing effective business messages in 4 steps:
1. Planning the message by identifying the purpose, analyzing the audience, choosing ideas, collecting supporting data, and organizing the message.
2. Drafting the message based on the planning.
3. Revising the draft by evaluating the content, organization, style, and language.
4. Editing and proofreading the message to ensure it is grammatically correct, spelled properly, and free of errors. Following this process helps create simply structured, effective business messages.
The process of preparing an effective business massageskomal dulam
The document provides guidance on preparing an effective business message. It discusses planning the message by defining the purpose and analyzing the audience. It also covers organizing the message by choosing ideas, collecting supporting facts, and outlining. The document offers tips for beginning and ending the message effectively, including using an attention-getting opening and a clear call to action closing. Overall, the document emphasizes the importance of thorough preparation and audience awareness to create an impactful business message.
How to Prepare Effective Business Messages(Preparing effective business messa...Zakaria Ali
The document discusses the process of preparing effective business messages. It outlines 5 key planning steps: 1) identify your purpose, 2) analyze your audience, 3) choose your idea, 4) collect your data, and 5) organize your message. It also discusses opening and closing paragraphs, drafting, revising, and editing the message. The overall process emphasizes planning, organization, and ensuring the message is clear, concise, and accomplishes its purpose.
The process of preparing effective business messageAssignment Maker
The document outlines the five steps for preparing an effective business message:
1. Identify your purpose by determining whether the message is informational, persuasive, negotiating, or for creating goodwill.
2. Analyze your audience by considering factors like their group, age, education level, attitudes, and values.
3. Choose your main idea based on the purpose and audience, taking into account cultural and location factors.
4. Collect data and evidence like facts, figures, quotes, brochures or samples to support the main idea.
5. Organize the message with a clear structure and order, avoiding a disorganized or rambling structure.
The document discusses the five key steps to prepare effective business messages: 1) identify the purpose, 2) analyze the audience, 3) choose ideas, 4) collect supporting data, and 5) organize the message. It also covers how to structure the opening and closing paragraphs, compose a first draft, revise for clarity and purpose, and edit for errors. The overall process aims to initiate effective communication through a well-planned message tailored to the intended audience.
EFFECTIVE BUSINESS MESSAGE | COMMUNICATIONM. Usama
To understand the process of preparing effective business messages.
To appreciate the value of planning in designing and Organizing an effective message.
The document outlines a 3-step process for business writing:
1. Planning - Analyze your purpose, audience, and their needs then adapt your message accordingly
2. Writing - Organize your message using either a direct or indirect method and select an appropriate channel of communication
3. Revising - Revise, edit, and proofread your written content
It provides examples and factors to consider for each step, such as directly stating the main point first or providing explanation/justification first depending on your audience and purpose.
Introduction to messages and the writing process - Business Communicationjulianmillar
This document provides an overview of writing processes and styles for business messages. It discusses informal versus formal writing, analyzing the audience and purpose, choosing appropriate communication channels, avoiding gender bias, developing reader benefits, and organizing data through listing, outlining, and grouping ideas into direct and indirect patterns. The document also covers research methods, composing effective sentences and paragraphs, and techniques for linking ideas to build coherence in writing.
The process of affecting business messageRafia Ahmed
This document outlines the process for preparing effective business messages in 4 steps:
1. Planning the message by identifying the purpose, analyzing the audience, choosing ideas, collecting supporting data, and organizing the message.
2. Drafting the message based on the planning.
3. Revising the draft by evaluating the content, organization, style, and language.
4. Editing and proofreading the message to ensure it is grammatically correct, spelled properly, and free of errors. Following this process helps create simply structured, effective business messages.
The process of preparing an effective business massageskomal dulam
The document provides guidance on preparing an effective business message. It discusses planning the message by defining the purpose and analyzing the audience. It also covers organizing the message by choosing ideas, collecting supporting facts, and outlining. The document offers tips for beginning and ending the message effectively, including using an attention-getting opening and a clear call to action closing. Overall, the document emphasizes the importance of thorough preparation and audience awareness to create an impactful business message.
How to Prepare Effective Business Messages(Preparing effective business messa...Zakaria Ali
The document discusses the process of preparing effective business messages. It outlines 5 key planning steps: 1) identify your purpose, 2) analyze your audience, 3) choose your idea, 4) collect your data, and 5) organize your message. It also discusses opening and closing paragraphs, drafting, revising, and editing the message. The overall process emphasizes planning, organization, and ensuring the message is clear, concise, and accomplishes its purpose.
This document discusses different approaches to composing messages, specifically direct and indirect approaches. The direct approach aims to have the encoder and decoder's objectives align, using a deductive structure and formal yet friendly tone. The indirect approach has misaligned objectives, uses an inductive structure explaining reasons before the main idea, and a formal friendly tone. Examples of messages using each approach are provided.
The three-step writing process involves planning, writing, and completing a message. The planning step includes analyzing the purpose and audience, gathering relevant information, and selecting an appropriate medium. In the writing step, the message is composed using techniques like a positive tone and unbiased language. Finally, the message is revised, produced, proofread, and distributed to complete the process. Written communication is important for business for tasks like advertising and instruction. This process helps create effective written pieces.
The document summarizes key points about effective communication at work from a textbook. It discusses how writing at work differs from academics in purpose, audience, and types of documents. The main advice is to think constantly about readers by using a reader-centered writing process and getting feedback from readers. This helps writers understand how to effectively convey information to meet readers' needs.
The document provides guidelines for effective team projects, including defining objectives, involving the whole team, making a project schedule, sharing leadership responsibilities, encouraging debate and diversity, being sensitive to cultural and gender differences, and using computer support. It discusses defining objectives and planning as a team to generate better results. It also describes task roles like initiators and opinion givers, and group maintenance roles to assure good working relationships.
This document discusses the importance of communication skills for careers and provides strategies for writing with readers in mind. It notes that writing at work differs from school in purpose, audience, and types. The main advice is to think constantly about readers by using a reader-centered writing process and talking with readers. Some strategies discussed are stating main points upfront, using headings and lists, explaining relevance, and writing in an easy to read style.
Process of preparing effective business messagessyed ahmed
The document provides guidance on preparing effective business messages. It outlines 5 key planning steps: identifying your purpose and audience, choosing ideas, collecting supporting data, and organizing your message. It describes direct and indirect approaches and emphasizes strong beginnings and endings. It also reviews standard formats for business letters and memorandums, including appropriate structure, style, and punctuation conventions.
The process of preparing effective business messagesSelf-employed
The document outlines five key steps for preparing effective business messages: 1) identify your purpose for the message, 2) analyze your audience to understand who will receive the message, 3) choose ideas that will appeal to your audience and convince them, 4) collect relevant data and information to support your ideas, and 5) organize the message with an introduction, body, and conclusion. The most important steps are determining the purpose and analyzing the audience to understand their characteristics and tailor the message appropriately.
Organizational Plans for Writing a Business MessagesJunaid Ashraf
This document outlines the organizational plans and process for writing business messages. It discusses the importance of organizational plans and business communication. It then describes a three step process for communicating messages: planning, writing, and completing. For the planning step, it discusses analyzing the situation, gathering information, selecting a medium, and organizing the message. For writing and completing the message, it discusses using positive language, respecting cultural differences, evaluating content, revising for clarity and conciseness, and proofreading. It also discusses using direct versus indirect approaches for different types of messages.
Process of preparig effective business message in coomunitationMūjāhīđ Řēhāñ
The document provides guidance on preparing effective business messages. It outlines 5 key steps: 1) identify the purpose, 2) analyze the audience, 3) choose relevant ideas, 4) collect supporting data, and 5) organize the message. It also discusses drafting, revising, and proofreading the message. Effective messages are planned, organized, drafted, revised, and adhere to communication principles like the 7C's while considering legal and ethical aspects. Proper identification of purpose and audience ensures the message is conveyed as intended.
There are two types of organizational plans for business messages - direct and indirect. The direct plan emphasizes the main idea first, then provides explanation and details, and ends positively. It gives all the relevant details up front using the five Ws. The indirect plan does not state the main point first, it beats around the bush which can tire the audience. Favorable messages include answering inquiries, approving requests, and acknowledging orders. Job acceptance letters and goodwill messages are also favorable. Recommendation letters for inquiries should be honest about strengths and avoid lies, considering the perspective of the inquirer. Order acknowledgments should provide the items, resale details, and look for future business. Neutral messages include announcements and transmitt
The document discusses the format and structure of a business letter, including:
- The main parts of a letter are the heading, inside address, salutation, subject line, body, complimentary close, and signature.
- The body includes an introduction paragraph, main discussion in the middle paragraphs, and a concluding paragraph.
- Additional notations may include identification of the typist, word processing file name, enclosures, and distribution list.
- Proper formatting includes margins and spacing between paragraphs. Sample letters are provided to illustrate the discussed structures and conventions.
This document provides an overview of reading skills and strategies. It discusses different types of readers and reading abilities. It then outlines various strategies students can use before, during, and after reading, such as previewing text, making predictions, connecting to prior knowledge, and summarizing. Specific techniques like skimming, scanning and deep reading are also covered. The document stresses the importance of reading critically by considering an author's perspective and potential biases.
This document provides guidance on writing different types of business communication messages, including good news messages, announcements, transmittals, and more. It discusses organizing the message with a direct or indirect approach and includes templates for opening, closing, and organizing different message types. The document provides examples of direct requests, explanations, courteous closes, and more. Overall, the document aims to teach business communication best practices for concise, well-organized messages.
Positive replies good news and neutral messagesAynie Archie
1. Good news messages and neutral messages that don't convey disappointment can be received favorably by readers using a direct approach.
2. Good news letters should state the main idea or good news up front without introducing yourself first. They should provide confirmation of details and benefits to the reader.
3. Responses to claims or requests should state a willingness to resolve the problem, minimize disagreements, apologize in extreme cases, and remind readers how the issue was resolved while encouraging future business.
Chapter 8,good news and neutral messagesAkshay Kumar
The document discusses good-news and neutral messages. It defines good-news messages as those that will receive a favorable response and neutral messages as those that provide usual information. It provides an effective organizational plan for these messages, beginning with the best news or main idea, then explanation and details, and ending positively. Examples of good-news messages include favorable replies like answering inquiries, approving requests, and acknowledging orders. Neutral messages include announcements about sales, procedures, and honors. The document also discusses transmittals, which simply send a document to the reader, and goodwill messages like appreciation, congratulation, and condolence letters.
The document discusses the process of preparing effective business messages. It emphasizes the importance of planning, organizing, drafting, revising, editing and proofreading messages. It outlines five key steps to take: 1) identify the purpose, 2) analyze the audience, 3) choose ideas, 4) collect data, and 5) organize the message. It describes direct and indirect organizational plans and stresses the importance of strong opening and closing paragraphs. Effective business messages require careful preparation to be clear, concise and courteous.
The document outlines the process for preparing effective business messages, which includes five key planning steps:
1) Identifying the purpose, 2) Analyzing the audience, 3) Choosing ideas, 4) Collecting data, and 5) Organizing the message. It emphasizes analyzing the audience and purpose, and choosing an organizational structure, such as direct or indirect, based on the intended message. Additionally, it stresses the importance of revising, editing, and proofreading to ensure the message is clear, concise, and error-free.
The document discusses the process of preparing effective business messages. It outlines five key planning steps: 1) Identify your purpose, 2) Analyze your audience, 3) Choose your ideas, 4) Collect your data, and 5) Organize your message. It describes different organizational plans for structuring messages depending on the purpose, such as direct, good news, bad news, and persuasive request plans. The document emphasizes starting with the main idea or good news at the beginning to capture attention and ending positively to leave a good final impression.
UNIT 4: MESSAGE DESIGN (BUSINESS COMMUNICATION)Awais Javed
4.1. Process of preparing effective business messages
4.1.1. Five planning steps
4.1.2. Basic organizational plans
4.1.3. Beginning and ending
4.1.4. Composing the message
4.2. The appearance and design of business message
4.2.1. Business letters
4.2.2. Memorandums
4.2.3. Special timesaving message media
4.3. Good-news and neutral messages
4.3.1. Organizational plan
4.3.2. Favorable replies
4.3.3. Neutral messages
This document provides guidance on preparing effective business messages. It outlines five planning steps: 1) identify your purpose, 2) analyze your audience, 3) choose your idea, 4) collect your data, and 5) organize your message. It also discusses organizing the message using direct or indirect approaches. The beginning and ending of messages should place favorable ideas first and last to capture attention. The document provides tips for drafting, revising, editing, and proofreading messages to ensure they are well-written and convey the intended information.
Communication and Stakeholder management Ch 1-4.pptxReshidMustefa
Communication is the process of sharing meaning between individuals through a common system of symbols, signs or behavior. Effective communication is crucial for project management as it allows projects to progress smoothly and ensures team members understand goals and expectations. There are various types of communication project managers use including meetings, emails, phone calls and presentations. Barriers to communication can occur if the message is not properly encoded, the selected communication channel is inappropriate, or if the receiver does not correctly decode the message. Managing communication is important for project success.
The process of preparing effective business messageQazi Zuhair
The document outlines the steps for preparing effective business messages:
1. Identify the purpose of the message and intended audience. Adapt the message based on the audience's views, needs, and culture.
2. Choose the main idea for the message based on the purpose and intended audience.
3. Collect any necessary data, facts, or evidence to support the main idea.
4. Organize the message in a logical structure before writing the first draft. Different cultures may require different organizational approaches.
Following these steps helps ensure business messages are easily understood by the intended audience.
This document discusses different approaches to composing messages, specifically direct and indirect approaches. The direct approach aims to have the encoder and decoder's objectives align, using a deductive structure and formal yet friendly tone. The indirect approach has misaligned objectives, uses an inductive structure explaining reasons before the main idea, and a formal friendly tone. Examples of messages using each approach are provided.
The three-step writing process involves planning, writing, and completing a message. The planning step includes analyzing the purpose and audience, gathering relevant information, and selecting an appropriate medium. In the writing step, the message is composed using techniques like a positive tone and unbiased language. Finally, the message is revised, produced, proofread, and distributed to complete the process. Written communication is important for business for tasks like advertising and instruction. This process helps create effective written pieces.
The document summarizes key points about effective communication at work from a textbook. It discusses how writing at work differs from academics in purpose, audience, and types of documents. The main advice is to think constantly about readers by using a reader-centered writing process and getting feedback from readers. This helps writers understand how to effectively convey information to meet readers' needs.
The document provides guidelines for effective team projects, including defining objectives, involving the whole team, making a project schedule, sharing leadership responsibilities, encouraging debate and diversity, being sensitive to cultural and gender differences, and using computer support. It discusses defining objectives and planning as a team to generate better results. It also describes task roles like initiators and opinion givers, and group maintenance roles to assure good working relationships.
This document discusses the importance of communication skills for careers and provides strategies for writing with readers in mind. It notes that writing at work differs from school in purpose, audience, and types. The main advice is to think constantly about readers by using a reader-centered writing process and talking with readers. Some strategies discussed are stating main points upfront, using headings and lists, explaining relevance, and writing in an easy to read style.
Process of preparing effective business messagessyed ahmed
The document provides guidance on preparing effective business messages. It outlines 5 key planning steps: identifying your purpose and audience, choosing ideas, collecting supporting data, and organizing your message. It describes direct and indirect approaches and emphasizes strong beginnings and endings. It also reviews standard formats for business letters and memorandums, including appropriate structure, style, and punctuation conventions.
The process of preparing effective business messagesSelf-employed
The document outlines five key steps for preparing effective business messages: 1) identify your purpose for the message, 2) analyze your audience to understand who will receive the message, 3) choose ideas that will appeal to your audience and convince them, 4) collect relevant data and information to support your ideas, and 5) organize the message with an introduction, body, and conclusion. The most important steps are determining the purpose and analyzing the audience to understand their characteristics and tailor the message appropriately.
Organizational Plans for Writing a Business MessagesJunaid Ashraf
This document outlines the organizational plans and process for writing business messages. It discusses the importance of organizational plans and business communication. It then describes a three step process for communicating messages: planning, writing, and completing. For the planning step, it discusses analyzing the situation, gathering information, selecting a medium, and organizing the message. For writing and completing the message, it discusses using positive language, respecting cultural differences, evaluating content, revising for clarity and conciseness, and proofreading. It also discusses using direct versus indirect approaches for different types of messages.
Process of preparig effective business message in coomunitationMūjāhīđ Řēhāñ
The document provides guidance on preparing effective business messages. It outlines 5 key steps: 1) identify the purpose, 2) analyze the audience, 3) choose relevant ideas, 4) collect supporting data, and 5) organize the message. It also discusses drafting, revising, and proofreading the message. Effective messages are planned, organized, drafted, revised, and adhere to communication principles like the 7C's while considering legal and ethical aspects. Proper identification of purpose and audience ensures the message is conveyed as intended.
There are two types of organizational plans for business messages - direct and indirect. The direct plan emphasizes the main idea first, then provides explanation and details, and ends positively. It gives all the relevant details up front using the five Ws. The indirect plan does not state the main point first, it beats around the bush which can tire the audience. Favorable messages include answering inquiries, approving requests, and acknowledging orders. Job acceptance letters and goodwill messages are also favorable. Recommendation letters for inquiries should be honest about strengths and avoid lies, considering the perspective of the inquirer. Order acknowledgments should provide the items, resale details, and look for future business. Neutral messages include announcements and transmitt
The document discusses the format and structure of a business letter, including:
- The main parts of a letter are the heading, inside address, salutation, subject line, body, complimentary close, and signature.
- The body includes an introduction paragraph, main discussion in the middle paragraphs, and a concluding paragraph.
- Additional notations may include identification of the typist, word processing file name, enclosures, and distribution list.
- Proper formatting includes margins and spacing between paragraphs. Sample letters are provided to illustrate the discussed structures and conventions.
This document provides an overview of reading skills and strategies. It discusses different types of readers and reading abilities. It then outlines various strategies students can use before, during, and after reading, such as previewing text, making predictions, connecting to prior knowledge, and summarizing. Specific techniques like skimming, scanning and deep reading are also covered. The document stresses the importance of reading critically by considering an author's perspective and potential biases.
This document provides guidance on writing different types of business communication messages, including good news messages, announcements, transmittals, and more. It discusses organizing the message with a direct or indirect approach and includes templates for opening, closing, and organizing different message types. The document provides examples of direct requests, explanations, courteous closes, and more. Overall, the document aims to teach business communication best practices for concise, well-organized messages.
Positive replies good news and neutral messagesAynie Archie
1. Good news messages and neutral messages that don't convey disappointment can be received favorably by readers using a direct approach.
2. Good news letters should state the main idea or good news up front without introducing yourself first. They should provide confirmation of details and benefits to the reader.
3. Responses to claims or requests should state a willingness to resolve the problem, minimize disagreements, apologize in extreme cases, and remind readers how the issue was resolved while encouraging future business.
Chapter 8,good news and neutral messagesAkshay Kumar
The document discusses good-news and neutral messages. It defines good-news messages as those that will receive a favorable response and neutral messages as those that provide usual information. It provides an effective organizational plan for these messages, beginning with the best news or main idea, then explanation and details, and ending positively. Examples of good-news messages include favorable replies like answering inquiries, approving requests, and acknowledging orders. Neutral messages include announcements about sales, procedures, and honors. The document also discusses transmittals, which simply send a document to the reader, and goodwill messages like appreciation, congratulation, and condolence letters.
The document discusses the process of preparing effective business messages. It emphasizes the importance of planning, organizing, drafting, revising, editing and proofreading messages. It outlines five key steps to take: 1) identify the purpose, 2) analyze the audience, 3) choose ideas, 4) collect data, and 5) organize the message. It describes direct and indirect organizational plans and stresses the importance of strong opening and closing paragraphs. Effective business messages require careful preparation to be clear, concise and courteous.
The document outlines the process for preparing effective business messages, which includes five key planning steps:
1) Identifying the purpose, 2) Analyzing the audience, 3) Choosing ideas, 4) Collecting data, and 5) Organizing the message. It emphasizes analyzing the audience and purpose, and choosing an organizational structure, such as direct or indirect, based on the intended message. Additionally, it stresses the importance of revising, editing, and proofreading to ensure the message is clear, concise, and error-free.
The document discusses the process of preparing effective business messages. It outlines five key planning steps: 1) Identify your purpose, 2) Analyze your audience, 3) Choose your ideas, 4) Collect your data, and 5) Organize your message. It describes different organizational plans for structuring messages depending on the purpose, such as direct, good news, bad news, and persuasive request plans. The document emphasizes starting with the main idea or good news at the beginning to capture attention and ending positively to leave a good final impression.
UNIT 4: MESSAGE DESIGN (BUSINESS COMMUNICATION)Awais Javed
4.1. Process of preparing effective business messages
4.1.1. Five planning steps
4.1.2. Basic organizational plans
4.1.3. Beginning and ending
4.1.4. Composing the message
4.2. The appearance and design of business message
4.2.1. Business letters
4.2.2. Memorandums
4.2.3. Special timesaving message media
4.3. Good-news and neutral messages
4.3.1. Organizational plan
4.3.2. Favorable replies
4.3.3. Neutral messages
This document provides guidance on preparing effective business messages. It outlines five planning steps: 1) identify your purpose, 2) analyze your audience, 3) choose your idea, 4) collect your data, and 5) organize your message. It also discusses organizing the message using direct or indirect approaches. The beginning and ending of messages should place favorable ideas first and last to capture attention. The document provides tips for drafting, revising, editing, and proofreading messages to ensure they are well-written and convey the intended information.
Communication and Stakeholder management Ch 1-4.pptxReshidMustefa
Communication is the process of sharing meaning between individuals through a common system of symbols, signs or behavior. Effective communication is crucial for project management as it allows projects to progress smoothly and ensures team members understand goals and expectations. There are various types of communication project managers use including meetings, emails, phone calls and presentations. Barriers to communication can occur if the message is not properly encoded, the selected communication channel is inappropriate, or if the receiver does not correctly decode the message. Managing communication is important for project success.
The process of preparing effective business messageQazi Zuhair
The document outlines the steps for preparing effective business messages:
1. Identify the purpose of the message and intended audience. Adapt the message based on the audience's views, needs, and culture.
2. Choose the main idea for the message based on the purpose and intended audience.
3. Collect any necessary data, facts, or evidence to support the main idea.
4. Organize the message in a logical structure before writing the first draft. Different cultures may require different organizational approaches.
Following these steps helps ensure business messages are easily understood by the intended audience.
The document provides guidance on memo writing, including what a memo is, its purpose, and guidelines for formatting and writing memos. A memo is an internal communication tool used within organizations to inform people of new procedures, policies, or other official business. Memos serve to broadcast messages to audiences and keep employees informed. The key aspects of writing a memo outlined are including a heading with to, from, date, and subject lines; an introduction summarizing the purpose; background information; any action items or timelines; and a closing statement. Examples of memo formats, components, and a sample memo are also presented.
The document defines an action plan as a sequence of steps that must be taken to succeed a strategy, outlining specific tasks, timelines, and resource allocations. An effective action plan breaks projects into intermediate goals and objectives, prioritizes tasks, creates accountability, and allows for celebration upon completion. The document provides guidance on developing action plans through brainstorming, setting objectives and tasks, creating timelines, and evaluating progress.
Study Guide
Business Communications
Chapter 7
1. What are some downsides and complaints about the use of email in the workplace? What cautions should be considered when using email at work?
2. Can you write and/or recognize a suitable subject line in a business communication? Do you know the relative value of the subject line compared to the rest of the message? How do you get someone to notice your email using your subject line?
3. What are some strategies for controlling your inbox?
a. Scheduled email checking
b. Two-minute rule
4. What is down-editing? When and how should it be used?
5. In what format should emails and interoffice memos usually be written?
6. Do you understand the liability potential from both emails and on-the-job texting?
7. What are some tips for using social media in the workplace?
8. Can employees be terminated or disciplined for their private (off-the-job) social media postings? If so, under what circumstances?
Chapter 8
9. In what format do you generally write positive business messages?
10. What channels are appropriate for routine, positive messages in the workplace?
11. When are letters still the preferred method for communication?
12. What is the imperative mood and when is it appropriate to use?
13. What are some guidelines for writing messages that give instructions?
14. What is an adjustment message?
a. What are three goals when composing adjustment messages?
b. What are four sensitive language rules for an adjustment letter?
c. Should you apologize in an adjustment letter?
d. What are “apology laws” and how common are they?
Chapter 9
15. When should you use the direct strategy in delivering bad news messages?
16. When should you use the indirect strategy in delivering bad news messages?
17. What is a buffer and what is its purpose?
a. Do all business communication authors agree that you should use buffers?
b. What are six types of buffers?
18. What are the 5Rs of apologizing effectively?
19. What is empathy and can you give examples of how to show it in a bad news message?
20. When presenting reasons for the bad news you are delivering:
a. Where do you position the bad news?
b. When should you give a clear and specific explanation of the reasons?
c. Should you use company policy as a reason and if so, how?
d. Can you use reader benefit when delivering bad news?
21. What are some options for closing a bad news communication?
22. What are four goals for letters in which you are refusing credit to a customer?
23. When should you consider delivering bad news in person and what are six tips for handling such a face-to-face meeting?
24. When writing a rejection letter to a job applicant, what should employers do to avoid charges of discrimination or other wrongful action?
Chapter 10
25. What are the six basic principles of human behavior that explain how individuals make decisions?
26. What are five ways that persuasion has changed in the digital age?
27. Wha.
This document provides an overview of design thinking and how it compares to traditional business thinking. It discusses how managers who thought more like designers would focus on empathy, invention, and iteration. Design thinking prioritizes understanding user needs through observation and prototyping solutions, while business thinking relies more on data analysis and predetermined strategies. Both design and business have strengths that could benefit the other; design focuses on action and uncertainty while business ensures value creation and feasibility. The document uses a hypothetical challenge about future retail changes to illustrate how business students and design students might differently approach the problem.
MODULE 3- Planning and Conceptualizing.pptxFrenzDelaCruz2
This document provides guidance on planning and conceptualizing an ICT project for social advocacy. It explains that a concept paper involves summarizing a proposed project or issue and should include an introduction outlining the problem and purpose, a description of the proposed solution and methods, any necessary support or budget, and contact information. The document outlines the key elements of a concept paper, including the title, introduction, purpose, description, support, and contact information sections. It provides direction on writing each section, such as making the title catchy and the introduction convincing to get reader interest in the problem.
Five Stealth Skills of Successful Analytic TranslatorsWendy Lynch
In these slides, Dr. Lynch covers what it is that Analytic Translators do to make analytic projects more successful and how does this role make a difference.
Business Writing Mastery - 13th September 2017 KPI Consultancy
In this full day session, we will learn :
MOM & Memos :
- Communicate in ways that help improve the accuracy and effectiveness of your minutes.
- Know how to select the right content for different types of minutes.
- Be able to report discussions and actions using correct grammar and tone.
Reports That Work :
- Project a more professional image through your report writing.
- Write reports which are clear, logical and convincing.
- Produce accurate sections of a report.
Getting started with UX research October 2017.pptxCarol Rossi
You know you need customer insights to make good design decisions but without a dedicated researcher on your team how do you run the research? These tips will help you get started.
The document outlines the steps for technical report writing, which includes preparation, research, organization, writing drafts, and revision. As part of the preparation, the writer must establish the purpose, assess the audience and context, and select an appropriate medium. Research involves methods like interviews, libraries, and subject experts. The information is then organized logically using methods like chronological or sequential order. Multiple drafts are written and revised to produce the final report.
Webinato lift from Level 3 to Level 4 and 5 211121.pdfMartin Schweiger
Here comes a talk that I have given in one of my firm's internal training sessions. We call them "Webinato", and the entire firm takes part.
I am talking about what training can be done if you want to elevate a person from "Level 3" job contribution to "level 4" or even "level 5" job contribution.
Of course, all this can only be achieved if that person carries the seed for higher contribution level in them and if that person is also inclined to achieve that learning goal.
A recording of my talk can be found here
https://ip-lawyer-tools.com/public-talk-how-to-elevate-a-person-from-level-3-job-contribution-to-level-4-or-even-level-5-job-contribution/
Office Talk - Decision Making: „Team“ instead of „Kingdom"Martin Schweiger
Have you ever thought about what works you are mostly doing? Is it routine work? Do you like to do more non-routine work in our company? There are a few skillsets that are necessary to be efficient. In short words: that is difference between Level 3 and Levels 4/5. This talk gives you insights about it could be for you.
The document discusses a meeting between Tackle Marketing Group and Little Lambs International to discuss developing a direct mail fundraising program. Tackle Marketing Group is a full service marketing and fundraising agency that offers software, creative services, direct mail fundraising, and data processing. The purpose of the meeting is to understand Little Lambs International's goals, learn about their current fundraising efforts, share experience on building long-term donor support, and present a test plan within 30 days. Key topics that will be discussed are identifying the target audience, crafting the fundraising offer and message, choosing an effective format and design, and outlining the strategic planning process.
Similar to Process or preparing effective b.m (20)
Automata theory is the study of abstract machines called automata that can solve computational problems by themselves. Automata comes from the Greek word meaning something that acts on its own. Theory of computation deals with how efficiently problems can be solved using algorithms on models of computation.
1. A finite automaton is defined by a finite set of states, with one start state and some accepting states, an input alphabet, and transitions between states based on the input letters.
2. A word is accepted if it takes the automaton from the start state to an accepting state. The language accepted is the set of all accepted words.
3. There are two approaches to studying finite automata - analyzing an automaton to determine its language, or building an automaton from a given language description.
This document provides an overview of formal languages and properties. It discusses two types of languages - informal languages which do not strictly follow grammar rules, and formal languages which must follow predefined syntactic rules. Descriptive definition is introduced as a method to define formal languages by describing the conditions imposed on words. Several examples of languages defined descriptively are provided to illustrate this concept.
This document provides mathematical preliminaries for automata, including:
- Sets, functions, relations, graphs, and proof techniques like induction and proof by contradiction.
- It defines sets, set operations, functions, relations, graphs, trees, and binary trees.
- It also covers topics like equivalence relations, equivalence classes, Cartesian products, and power sets.
Kleene's theorem states that if a language is recognizable by a finite automaton (FA), pushdown automaton (PDA), or regular expression (RE), then it is also recognizable by the other two models. The document outlines Kleene's theorem in three parts and provides an algorithm to convert a transition graph (TG) to a regular expression by introducing new start/end states, combining transition labels, and eliminating states to obtain a single loop or transition with a regular expression label.
The document provides an overview of various software engineering process models including waterfall, rapid prototyping, incremental, evolutionary, spiral, and agile models like XP. It discusses the main characteristics, advantages, and disadvantages of each model. It also covers the Rational Unified Process (RUP) in detail including its iterative nature, use case driven approach, architecture centricity, and use of UML. Finally, it discusses process improvement frameworks like the Capability Maturity Model (CMM).
The incremental model divides a software project into smaller modules that are developed in repeated cycles. Each module passes through requirements, design, implementation, and testing phases to produce a working version. Subsequent releases add functionality until the complete system is achieved. This allows working software to be produced early and allows requirements to change more easily between iterations. The model has advantages like early delivery, flexibility, and lower risk, but requires good upfront planning and design to define the overall system before incremental building.
The document discusses the Rapid Application Development (RAD) model. The RAD model is an incremental model where components or functions are developed in parallel like mini projects within time boxes. This allows customers to quickly see and use prototypes and provide feedback. The RAD model phases include business modeling, data modeling, process modeling, application generation, and testing. Advantages are reduced development time and increased reusability while disadvantages include strong team skills requirements and high costs. RAD is best for modularizable systems needing completion in 2-3 months when high-skilled resources and modeling tools are available.
The document discusses the benefits of exercise for mental health. Regular physical activity can help reduce anxiety and depression and improve mood and cognitive function. Exercise causes chemical changes in the brain that may help protect against mental illness and improve symptoms.
c# program .input from user in number and convert that number into string.Example: if user enter 333 program will give output three hundred thirty three.
This slid helps you convert 3 digits number into its words or in English words.
This document provides an overview of computer graphics systems and models. It discusses the applications of computer graphics, including display, design, simulation, and user interfaces. It then describes the basic components of a graphics system, including the processor, memory, frame buffer, and input/output devices. Several camera models are introduced, including the pinhole camera and synthetic camera model. The document also discusses graphics application programming interfaces, the modeling-rendering paradigm, and the geometric pipeline for computer graphics processing.
Harnessing WebAssembly for Real-time Stateless Streaming PipelinesChristina Lin
Traditionally, dealing with real-time data pipelines has involved significant overhead, even for straightforward tasks like data transformation or masking. However, in this talk, we’ll venture into the dynamic realm of WebAssembly (WASM) and discover how it can revolutionize the creation of stateless streaming pipelines within a Kafka (Redpanda) broker. These pipelines are adept at managing low-latency, high-data-volume scenarios.
Optimizing Gradle Builds - Gradle DPE Tour Berlin 2024Sinan KOZAK
Sinan from the Delivery Hero mobile infrastructure engineering team shares a deep dive into performance acceleration with Gradle build cache optimizations. Sinan shares their journey into solving complex build-cache problems that affect Gradle builds. By understanding the challenges and solutions found in our journey, we aim to demonstrate the possibilities for faster builds. The case study reveals how overlapping outputs and cache misconfigurations led to significant increases in build times, especially as the project scaled up with numerous modules using Paparazzi tests. The journey from diagnosing to defeating cache issues offers invaluable lessons on maintaining cache integrity without sacrificing functionality.
CHINA’S GEO-ECONOMIC OUTREACH IN CENTRAL ASIAN COUNTRIES AND FUTURE PROSPECTjpsjournal1
The rivalry between prominent international actors for dominance over Central Asia's hydrocarbon
reserves and the ancient silk trade route, along with China's diplomatic endeavours in the area, has been
referred to as the "New Great Game." This research centres on the power struggle, considering
geopolitical, geostrategic, and geoeconomic variables. Topics including trade, political hegemony, oil
politics, and conventional and nontraditional security are all explored and explained by the researcher.
Using Mackinder's Heartland, Spykman Rimland, and Hegemonic Stability theories, examines China's role
in Central Asia. This study adheres to the empirical epistemological method and has taken care of
objectivity. This study analyze primary and secondary research documents critically to elaborate role of
china’s geo economic outreach in central Asian countries and its future prospect. China is thriving in trade,
pipeline politics, and winning states, according to this study, thanks to important instruments like the
Shanghai Cooperation Organisation and the Belt and Road Economic Initiative. According to this study,
China is seeing significant success in commerce, pipeline politics, and gaining influence on other
governments. This success may be attributed to the effective utilisation of key tools such as the Shanghai
Cooperation Organisation and the Belt and Road Economic Initiative.
Using recycled concrete aggregates (RCA) for pavements is crucial to achieving sustainability. Implementing RCA for new pavement can minimize carbon footprint, conserve natural resources, reduce harmful emissions, and lower life cycle costs. Compared to natural aggregate (NA), RCA pavement has fewer comprehensive studies and sustainability assessments.
KuberTENes Birthday Bash Guadalajara - K8sGPT first impressionsVictor Morales
K8sGPT is a tool that analyzes and diagnoses Kubernetes clusters. This presentation was used to share the requirements and dependencies to deploy K8sGPT in a local environment.
Introduction- e - waste – definition - sources of e-waste– hazardous substances in e-waste - effects of e-waste on environment and human health- need for e-waste management– e-waste handling rules - waste minimization techniques for managing e-waste – recycling of e-waste - disposal treatment methods of e- waste – mechanism of extraction of precious metal from leaching solution-global Scenario of E-waste – E-waste in India- case studies.
Comparative analysis between traditional aquaponics and reconstructed aquapon...bijceesjournal
The aquaponic system of planting is a method that does not require soil usage. It is a method that only needs water, fish, lava rocks (a substitute for soil), and plants. Aquaponic systems are sustainable and environmentally friendly. Its use not only helps to plant in small spaces but also helps reduce artificial chemical use and minimizes excess water use, as aquaponics consumes 90% less water than soil-based gardening. The study applied a descriptive and experimental design to assess and compare conventional and reconstructed aquaponic methods for reproducing tomatoes. The researchers created an observation checklist to determine the significant factors of the study. The study aims to determine the significant difference between traditional aquaponics and reconstructed aquaponics systems propagating tomatoes in terms of height, weight, girth, and number of fruits. The reconstructed aquaponics system’s higher growth yield results in a much more nourished crop than the traditional aquaponics system. It is superior in its number of fruits, height, weight, and girth measurement. Moreover, the reconstructed aquaponics system is proven to eliminate all the hindrances present in the traditional aquaponics system, which are overcrowding of fish, algae growth, pest problems, contaminated water, and dead fish.
Literature Review Basics and Understanding Reference Management.pptxDr Ramhari Poudyal
Three-day training on academic research focuses on analytical tools at United Technical College, supported by the University Grant Commission, Nepal. 24-26 May 2024
ACEP Magazine edition 4th launched on 05.06.2024Rahul
This document provides information about the third edition of the magazine "Sthapatya" published by the Association of Civil Engineers (Practicing) Aurangabad. It includes messages from current and past presidents of ACEP, memories and photos from past ACEP events, information on life time achievement awards given by ACEP, and a technical article on concrete maintenance, repairs and strengthening. The document highlights activities of ACEP and provides a technical educational article for members.
Advanced control scheme of doubly fed induction generator for wind turbine us...IJECEIAES
This paper describes a speed control device for generating electrical energy on an electricity network based on the doubly fed induction generator (DFIG) used for wind power conversion systems. At first, a double-fed induction generator model was constructed. A control law is formulated to govern the flow of energy between the stator of a DFIG and the energy network using three types of controllers: proportional integral (PI), sliding mode controller (SMC) and second order sliding mode controller (SOSMC). Their different results in terms of power reference tracking, reaction to unexpected speed fluctuations, sensitivity to perturbations, and resilience against machine parameter alterations are compared. MATLAB/Simulink was used to conduct the simulations for the preceding study. Multiple simulations have shown very satisfying results, and the investigations demonstrate the efficacy and power-enhancing capabilities of the suggested control system.
Electric vehicle and photovoltaic advanced roles in enhancing the financial p...IJECEIAES
Climate change's impact on the planet forced the United Nations and governments to promote green energies and electric transportation. The deployments of photovoltaic (PV) and electric vehicle (EV) systems gained stronger momentum due to their numerous advantages over fossil fuel types. The advantages go beyond sustainability to reach financial support and stability. The work in this paper introduces the hybrid system between PV and EV to support industrial and commercial plants. This paper covers the theoretical framework of the proposed hybrid system including the required equation to complete the cost analysis when PV and EV are present. In addition, the proposed design diagram which sets the priorities and requirements of the system is presented. The proposed approach allows setup to advance their power stability, especially during power outages. The presented information supports researchers and plant owners to complete the necessary analysis while promoting the deployment of clean energy. The result of a case study that represents a dairy milk farmer supports the theoretical works and highlights its advanced benefits to existing plants. The short return on investment of the proposed approach supports the paper's novelty approach for the sustainable electrical system. In addition, the proposed system allows for an isolated power setup without the need for a transmission line which enhances the safety of the electrical network
4. LayOut:
• 1. Five Planning Steps
• *Identify Your Purpose.
• *Analyze Your Audience.
• *choose Your Ideas.
• *Collect Yours Data.
• *Organize Your Message.
• 2.Basic Organizational Plans
• *Direct (deductive) Approach.
• *Indirect (Inductive) APProach.
4
5. Layout
• 3.Beginnings And Endings
• *Opening Paragraphs.
• *Closing Paragraphs.
• 4.Composing The Message
• *Drafting Yours Messages
• *Revising Yours Message
• *Editing And Proofreading Your Message
• 4.Summary.
5
6. The Process of Preparing Effective
Business Message
Why preparing for effective business message?
Whether we are preparing a written or an oral
business message, to be effective we need to
plan, organize, draft, revise, edit, and
proofread.
the seven C qualities and awareness of legal and
ethical aspects as well is Necessary.
Even with the most advanced office technology,
the need for careful preparation of either
written or oral messages demands efforts
6
7. Organize your Message
Collects Your Data
Choose Your Ideas
Analyze The Audience
Identify Your Purpose
Five Planning Steps
The Process of Preparing Effective
Business Message
7
8. Five Planning Steps
Step 1: Identify Your Purpose
The reason of writing a message
could be:
Mainly informational (announcement) etc.
Persuasive, (promotion of product), etc.
Negotiating, {deals, agreement}
Creating goodwill, (Narrate Good Bout
You)
8
9. Five Planning Steps
Step 2: Analyze Your Audience
While preparing a message the care must be taken for the following
aspects:
Member of a group, such as business or professional person; laborer,
colleague, or subordinate; woman or man.
New or long time customer; young, middle-aged, or elderly.
Receivers educational level, attitudes and probable values (often culture-
specific)
9
10. Five Planning Steps
Step 3: Chose Your Idea
With the purpose and receiver in mind, the next step is to choose
the idea for message.
The idea of writing a message depends on the background,
situation, cultural context and location of the receiver (national
or international)
10
11. Five Planning Steps
Step 4: Collect Your Data
Data Should be.
Logical,
Reality Based
Researched Based
Company’s policies, procedures, and
product detail if needed to support the main
idea.
Enclose, if needed, a brochure, table,
picture, or product sample.
11
12. Step 5: Organize Your Message
idea is presented is as important as the ideas
themselves.
Disorganized, rambling messages often seem
careless, confusing, and unimportant.
Different approaches of organizing the business
messages are necessary for different cultures.
12
13. Basic Organizational Plans.
What is Organizational Plan?
Direct (Deductive) Approach:
Use the direct approach when the audience is receptive of
your message. (Good News Messages)
Indirect (Inductive) Approach:
When you expect resistance to your message, choose the
indirect approach, (bad-news message or a persuasive
request).
13
14. For writing letters and memos, one of four
basic organizational plans can be selected
according to the situation:
1. The direct request (Deductive Approach)
2. Good news (Deductive Approach)
3. Bad-news (Inductive Approach)
4. Persuasive request plan (Inductive Approach)
14
15. Direct (Deductive) Organizational Plan
Direct Request Plan:
This type of plan is used when the main purpose of message is to
make a request .
1. Main Idea
a) Request, main statement, assertion, recommendation,
question
b) Reason, if desirable
2. Explanation
a) All necessary and desirable detail and data
b) Numbered questions, if helpful
c) Easy reading
3. Courteous Close
a) Clear Statement of action desired
c) Appreciation and goodwill
15
16. Direct (Deductive) Organizational Plan
Good News Plan:
This type of plan is used when the main purpose of message
announce favorable or neutral information, and exchange
routine information within or
between companies.
1. Best News or Main Idea
2. Explanation
a) All necessary and desirable detail and data
b) Educational material
c) Sales promotional material
3. Positive, Friendly Close, Including, if appropriate:
16
17. Indirect (Inductive) Organizational Plan
Bad-News Plan:
This type of plan is one of the most difficult to prepare
because your reader
may react negatively.
1. Buffer (Pleasant or Neutral
Statements, reader-oriented)
2. Explanation
Necessary data, tactfully stated
Readers benefit reasons
17
18. Indirect (Inductive) Organizational Plan
• Persuasive Request Plan:
1. Attention
a) Reader benefit
b) Reader-interest theme
2. Interest
a) Descriptive details and data
b) Psychological appeal
c) Reader benefit
3. Desire
a) Statement of request
b) Supporting data to help create reader’s
desire or request
4. Action
a) Clear statement of action
b) Easy action, dated when desirable
c) Special inducement
e) Reader benefit and goodwill
18
19. The Beginning and Ending of Business Message
The most important part of Business Message is its opening
and closing paragraphs.
Why ?
Because “First Impression is the last impression”
“We remember best what we read last”
The trick is:
Whenever possible, place the main favorable ideas at the
beginning and ending of a message. This advice is also
applies to the paragraph.
19
20. Opening Paragraph
• The opening of message determines whether
the reader continues reading, puts the
message aside, or discard it. The rules of
good opening paragraphs are:
1. Choose an opening appropriate for the
message purpose and for the reader.
a) Main Idea or good-news first for direct-request,
neutral, and good news messages
b) Buffer first for bad news messages.
c) Attention-getting statements
20
21. Opening Paragraph (Contd.)
2. Make the opening considerate, courteous,
concise, clear.
a) Get reader into opening.
b) Keep first paragraph relatively short
c) Focus on positive
d) Use courteous, conversational language
e) Avoid repetition
3. Check for completeness regarding:
a) Sentence structure
b) Date of letter you are answering
21
22. Closing Paragraph
• The closing is more likely to motivate the
reader to act as requested if it is appropriately
strong, clear, and polite.
• Here you have the opportunity to bring the
final focus on the desired action and
leave a sense of goodwill with the
reader.
22
23. Closing Paragraph (Contd.)
1. Make your action request clear and complete with the five W’s
and the H (how) if you want your reader to do something.
2. End with a positive, courteous thought.
a) Include any apologies and negative before the last
paragraph
b) Be friendly
c) Show appreciation
d) Occasionally add a personal note
3. Keep the last paragraph concise and correct
a) Avoid trite expressions
b) Omit discussion of trivial details
c) Use relatively short and complete sentences
23
24. Composing the Message (End of
Planning Stage)
•Drafting Your Message:When
you have completed the five planning steps and
considered the opening and closing, you are ready
for your first draft.
• The important thing in preparing a draft message is
to get the most important information in your
message on the paper.
24
25. Revising the message
• After finishing the first draft of the
message, it is important to evaluate its
content, organization, and style. The
following are the suggestions for revising:
Does your message accomplish its purpose?
Have you chosen the most effective organizational
plan?
Are your points supports the adequate material?
Is your language complete, concise, considerate,
concrete, clear, courteous, and correct?
Have you used variety in sentence structure?
25
26. Editing & Proofreading Your Message
• Editing and proofreading are important
to ensure that your documents have no
mistakes in grammar, spelling,
punctuation, or word choice.
• Persons writing in a second language will
find it helpful to read their written
material aloud.
26
27. summary:
• Five Planning steps are basic to effective writing.
• Western Countries prefer the direct approach
• Other countries i.e South America ,Asia OR the
Middle East prefers to indirect approach.
• Certainly opening and closing paraghraphs are
singularly important.
• Opening statement attempts to gain readers
attention.
• Ending statement provides action or precise steps to
take.
• Revising and editing are central to good writing.
27