The document provides guidance on memo writing, including what a memo is, its purpose, and guidelines for formatting and writing memos. A memo is an internal communication tool used within organizations to inform people of new procedures, policies, or other official business. Memos serve to broadcast messages to audiences and keep employees informed. The key aspects of writing a memo outlined are including a heading with to, from, date, and subject lines; an introduction summarizing the purpose; background information; any action items or timelines; and a closing statement. Examples of memo formats, components, and a sample memo are also presented.
Running head INTEROFFICE MEMOINTEROFFICE MEMOINTEROFFICE ME.docxcowinhelen
Running head: INTEROFFICE MEMO
INTEROFFICE MEMO
INTEROFFICE MEMO
Interoffice Memo
Every time, employees within an organization use interoffice memos to communicate with one another. Using these memos significantly improves communication and get everything in the organization going. For instance, managers use interoffice memos to make requests, seek explanation, convey information, solve problems and provide suggestions and instructions which are all geared to ensure smooth-sailing of the organization activities. However, just like any other form of written communication in business, it is necessary to format the memo appropriately, use the right wording and style, and more importantly, use an appropriate professional tone. Employing the wrong tone can be detrimental because no one wants to be addressed disrespectfully or unprofessionally just the way using the wrong tone of voice can significantly affect the listener.
The memo, in this case, has used a somewhat unprofessional tone which makes it counterproductive. The unprofessional and rough tone in this memo is clear evidence of the lack of salutation. In every professional business writing, it is a must to salute the intended recipients of the message. The writer ought to have used salutation phases such as "Dear Employees." Lack of salutation is a clear sign of professionalism or even disrespect to some and this adversely affects the communication.
The second tonal mistake made in this memo is the subject of the memo. The term used a subject (cleanup!) and the exclamation make used clearly evidence a wrong attitude towards the recipients of the message. Even though the employees might have behaved wrongly but that doesn't mean they should be addressed so casually with such a threatening attitude. The writer could have used a more courteous phrase such as "Cleaning" or "Request for Cleaning". Use of proper subject make the memo and the entire memo appealing and conversational (Guffey & Loewy, 2014).
The body of the memo, particularly the first two paragraphs are too direct and to some extent, threatening. In professional business writing, it is not advisable to be as blunt and direct as in this case which sounds overly assertive. While the message in this memo might be clear, its delivery lacks the much-needed courtesy and this might become a communication barrier between the audience and the sender.
The writing also lacks positivity. Obviously, the memo was written to call employees to responsibility and accountability regarding cleaning their work areas. However, there are ways to convey the same message with positivity. For instance, the writer ought to have stressed the health benefits of the employees cleaning their work areas. In other words, instead of writing the memo from the perspective of a "boss", the writer could have tried to write it from the perspective of the readers in a way that shows what he or she wants them to do-clean all area of their work areas. ...
CH 9 Summarizing at Work 12th edition.pptxVATHVARY
Identify what a good summary is;
Compare executive summary and evaluative summary;
Examine abstract and its two types including informative abstract and descriptive abstract
Discuss the news release.
Dear students get fully solved assignments
Send your semester & Specialization name to our mail id :
help.mbaassignments@gmail.com
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call us at : 08263069601
Topic- Data Base Securities8-10 - page double spaced paper (ma.docxjuliennehar
Topic:- Data Base Securities
8-10 - page double spaced paper (max 12-point font) that will contain the following: Please Check the page 2 how to divide the Sub Topics length
• Cover Page
• Outline (on its own page)
• Abstract
• Introduction for your topic. Also, include a few major statistics about related threats
• What are the top 3 concerns about your topic and why?
• What are your proposed countermeasures to solve the problem?
• Summary
Need 8 References with Citations
Each of the above bullet points should have their own paragraph with substantial detail provided. (not including the references section) Please use proper APA and a minimum of eight unique scholarly references will be needed. Please add a title page to this assignment with the names of all of the group members and the Group Number and provide a final summary Each group will complete an 8-10-page double spaced paper (max 12-point font) that will contain the following: •
SECURITY
OUTLINE
ABSTRACT (4-6 sentences)
· A brief summary of a research article
· Understand the purpose of the paper
INTRODUCTION (1-2)
· Introduce the topic
· Data Base Securities, for example (what is it)
· Define the topic
· References that defines your topic
· Define what the paper is about (your topic with security) and the general problem (not specific here, just general)
ISSUES (3-4 pages)
· Concern 1 and why (Ex. Data Breaches
· Concern 2 and why (Ex. Data Corruption and/or loss
· Concern 3 and why (Ex. Stolen Database Backups
· Add your statistics with concerns or separate
COUNTERMEASURES (2-4 pages)
· How do we address it (Countermeasures, fix, eliminate it, remove it, slow it down)
· How do you address Concern 1
· How do you address Concern 2
· How do you address Concern 3
SUMMARY
Summary (half page)
· A concise restatement of what you just wrote
· Re-introduce the topic
· Brief summary of the concern or concerns
· Brief update of how the overall problem can be solved
· What knowledge has the reader now acquired
REFERENCES
· References (minimum 8 references) with matching in-text citations
BUS407 Week 9 Scenario Script: Additional Training
Slide #
Scene/Interaction
Narration
Slide 1
Scene 1 / Taormina Conference Room
(Talking to the student)
Deborah: Hello!
Last week, we reviewed the importance of evaluating training programs and we reviewed the steps of the evaluation process.
We also understood how important it is to evaluate the process data and the outcome data. During the past eight weeks, we have covered the steps of the training design process.
Using the training process model, we have successfully created a training program for Taormina’s call center employees. Creating this training program for the call center is a great short-term plan. However, the company will need many other training programs in the long-term.
Today, we will review five key areas of organizational training. These areas are orientation training, diversity train ...
Dear students get fully solved SMU MBA Fall 2014 assignments
Send your semester & Specialization name to our mail id :
“ help.mbaassignments@gmail.com ”
or
Call us at : 08263069601
ECON 2028Homework 6Dr. Grammy1. List and describe .docxSALU18
ECON 2028
Homework 6
Dr. Grammy
1. List and describe three functions of money.
- barter the direct exchange of goods and service for other goods and service.
- medium of exchange, or means of payment what sellers generally accept and buyers generally use to pay for goods and services.
- store of value an asset that can be used to transport purchasing power from one time period to another.
2. Kirk Deposits $3,000 in dollar bills in his checking account at Bank A. Find the change in
a. M1 =
b. M2 =
3. Mary deposits $1,500 in dollar bills in her saving account at Bank B. Find the change in
c. M1 = 0
d. M2 = 1,500
4. Use the following data to calculate M1 and M2.
Money market accounts = 190
Credit card balances = 800
Stock market holdings = 1,000
Checking account deposits = 950
Coins and bills held outside banks = 560
Money market mutual funds = 450
United States saving bonds = 700
Travelers’ checks = 150
Other checking account deposits = 380
Saving account deposits = 900
Treasury notes = 650
United States oil reserves= 900
United States gold reserves = 870
a. M1 =
b. M2 =
5. Mr. Smith deposits $2,400 in her checking account at Bank C. Given a required reserve ratio of 3%, find the bank’s
a. RR =
b. ER =
c. The maximum amount of new loans by Bank C =
6. First Union Bank has $8,000,000 in reserves and $15,000,000 in checking deposits. With a required reserve ratio of 5%, calculate
a. RR =
b. ER =
c. The maximum amount of loans First Union Bank =
d. Money Multiplier =
e. The maximum amount by loans by all banks =
Instructions
Show your calculations and give detailed answers to earn full credit. Type your answers in MS Word. Name your answer file Homewrok-6. Attach your file to an E-mail message within Blackboard by 11:00 P.M. Wednesday, March 29, 2017. Late homework assignments and homework assignments not written in Word or not received in Blackboard will not be graded.
Submit your homework to:
Elizabeth Fernandez (Grader)
Breanna Young (Grader)
Note:
This is an individual assignment; it is not a team/group assignment.
See me or an ECON tutor if you need assistance.
Course Syllabus
Course Description
Presents the fundamentals of business principles and practices. Business strategies emphasized are decision-making and
planning, teamwork, technology, and communication. Topics include analysis of the business environment, starting a new
business, managing business and employees, marketing, accounting, and finance.
Course Textbook(s)
No physical textbook is required; resources are integrated within the course.
Course Learning Outcomes
Upon completion of this course, students should be able to:
1. Identify basic business concepts.
2. Examine the different environments in which businesses operate, to include social, technological, economic, legal,
and market.
3. Explain management functions of planning, organizing, leading, and controlling.
4. Identify the basic principles of marketing.
5. Determine the ...
Running head INTEROFFICE MEMOINTEROFFICE MEMOINTEROFFICE ME.docxcowinhelen
Running head: INTEROFFICE MEMO
INTEROFFICE MEMO
INTEROFFICE MEMO
Interoffice Memo
Every time, employees within an organization use interoffice memos to communicate with one another. Using these memos significantly improves communication and get everything in the organization going. For instance, managers use interoffice memos to make requests, seek explanation, convey information, solve problems and provide suggestions and instructions which are all geared to ensure smooth-sailing of the organization activities. However, just like any other form of written communication in business, it is necessary to format the memo appropriately, use the right wording and style, and more importantly, use an appropriate professional tone. Employing the wrong tone can be detrimental because no one wants to be addressed disrespectfully or unprofessionally just the way using the wrong tone of voice can significantly affect the listener.
The memo, in this case, has used a somewhat unprofessional tone which makes it counterproductive. The unprofessional and rough tone in this memo is clear evidence of the lack of salutation. In every professional business writing, it is a must to salute the intended recipients of the message. The writer ought to have used salutation phases such as "Dear Employees." Lack of salutation is a clear sign of professionalism or even disrespect to some and this adversely affects the communication.
The second tonal mistake made in this memo is the subject of the memo. The term used a subject (cleanup!) and the exclamation make used clearly evidence a wrong attitude towards the recipients of the message. Even though the employees might have behaved wrongly but that doesn't mean they should be addressed so casually with such a threatening attitude. The writer could have used a more courteous phrase such as "Cleaning" or "Request for Cleaning". Use of proper subject make the memo and the entire memo appealing and conversational (Guffey & Loewy, 2014).
The body of the memo, particularly the first two paragraphs are too direct and to some extent, threatening. In professional business writing, it is not advisable to be as blunt and direct as in this case which sounds overly assertive. While the message in this memo might be clear, its delivery lacks the much-needed courtesy and this might become a communication barrier between the audience and the sender.
The writing also lacks positivity. Obviously, the memo was written to call employees to responsibility and accountability regarding cleaning their work areas. However, there are ways to convey the same message with positivity. For instance, the writer ought to have stressed the health benefits of the employees cleaning their work areas. In other words, instead of writing the memo from the perspective of a "boss", the writer could have tried to write it from the perspective of the readers in a way that shows what he or she wants them to do-clean all area of their work areas. ...
CH 9 Summarizing at Work 12th edition.pptxVATHVARY
Identify what a good summary is;
Compare executive summary and evaluative summary;
Examine abstract and its two types including informative abstract and descriptive abstract
Discuss the news release.
Dear students get fully solved assignments
Send your semester & Specialization name to our mail id :
help.mbaassignments@gmail.com
or
call us at : 08263069601
Topic- Data Base Securities8-10 - page double spaced paper (ma.docxjuliennehar
Topic:- Data Base Securities
8-10 - page double spaced paper (max 12-point font) that will contain the following: Please Check the page 2 how to divide the Sub Topics length
• Cover Page
• Outline (on its own page)
• Abstract
• Introduction for your topic. Also, include a few major statistics about related threats
• What are the top 3 concerns about your topic and why?
• What are your proposed countermeasures to solve the problem?
• Summary
Need 8 References with Citations
Each of the above bullet points should have their own paragraph with substantial detail provided. (not including the references section) Please use proper APA and a minimum of eight unique scholarly references will be needed. Please add a title page to this assignment with the names of all of the group members and the Group Number and provide a final summary Each group will complete an 8-10-page double spaced paper (max 12-point font) that will contain the following: •
SECURITY
OUTLINE
ABSTRACT (4-6 sentences)
· A brief summary of a research article
· Understand the purpose of the paper
INTRODUCTION (1-2)
· Introduce the topic
· Data Base Securities, for example (what is it)
· Define the topic
· References that defines your topic
· Define what the paper is about (your topic with security) and the general problem (not specific here, just general)
ISSUES (3-4 pages)
· Concern 1 and why (Ex. Data Breaches
· Concern 2 and why (Ex. Data Corruption and/or loss
· Concern 3 and why (Ex. Stolen Database Backups
· Add your statistics with concerns or separate
COUNTERMEASURES (2-4 pages)
· How do we address it (Countermeasures, fix, eliminate it, remove it, slow it down)
· How do you address Concern 1
· How do you address Concern 2
· How do you address Concern 3
SUMMARY
Summary (half page)
· A concise restatement of what you just wrote
· Re-introduce the topic
· Brief summary of the concern or concerns
· Brief update of how the overall problem can be solved
· What knowledge has the reader now acquired
REFERENCES
· References (minimum 8 references) with matching in-text citations
BUS407 Week 9 Scenario Script: Additional Training
Slide #
Scene/Interaction
Narration
Slide 1
Scene 1 / Taormina Conference Room
(Talking to the student)
Deborah: Hello!
Last week, we reviewed the importance of evaluating training programs and we reviewed the steps of the evaluation process.
We also understood how important it is to evaluate the process data and the outcome data. During the past eight weeks, we have covered the steps of the training design process.
Using the training process model, we have successfully created a training program for Taormina’s call center employees. Creating this training program for the call center is a great short-term plan. However, the company will need many other training programs in the long-term.
Today, we will review five key areas of organizational training. These areas are orientation training, diversity train ...
Dear students get fully solved SMU MBA Fall 2014 assignments
Send your semester & Specialization name to our mail id :
“ help.mbaassignments@gmail.com ”
or
Call us at : 08263069601
ECON 2028Homework 6Dr. Grammy1. List and describe .docxSALU18
ECON 2028
Homework 6
Dr. Grammy
1. List and describe three functions of money.
- barter the direct exchange of goods and service for other goods and service.
- medium of exchange, or means of payment what sellers generally accept and buyers generally use to pay for goods and services.
- store of value an asset that can be used to transport purchasing power from one time period to another.
2. Kirk Deposits $3,000 in dollar bills in his checking account at Bank A. Find the change in
a. M1 =
b. M2 =
3. Mary deposits $1,500 in dollar bills in her saving account at Bank B. Find the change in
c. M1 = 0
d. M2 = 1,500
4. Use the following data to calculate M1 and M2.
Money market accounts = 190
Credit card balances = 800
Stock market holdings = 1,000
Checking account deposits = 950
Coins and bills held outside banks = 560
Money market mutual funds = 450
United States saving bonds = 700
Travelers’ checks = 150
Other checking account deposits = 380
Saving account deposits = 900
Treasury notes = 650
United States oil reserves= 900
United States gold reserves = 870
a. M1 =
b. M2 =
5. Mr. Smith deposits $2,400 in her checking account at Bank C. Given a required reserve ratio of 3%, find the bank’s
a. RR =
b. ER =
c. The maximum amount of new loans by Bank C =
6. First Union Bank has $8,000,000 in reserves and $15,000,000 in checking deposits. With a required reserve ratio of 5%, calculate
a. RR =
b. ER =
c. The maximum amount of loans First Union Bank =
d. Money Multiplier =
e. The maximum amount by loans by all banks =
Instructions
Show your calculations and give detailed answers to earn full credit. Type your answers in MS Word. Name your answer file Homewrok-6. Attach your file to an E-mail message within Blackboard by 11:00 P.M. Wednesday, March 29, 2017. Late homework assignments and homework assignments not written in Word or not received in Blackboard will not be graded.
Submit your homework to:
Elizabeth Fernandez (Grader)
Breanna Young (Grader)
Note:
This is an individual assignment; it is not a team/group assignment.
See me or an ECON tutor if you need assistance.
Course Syllabus
Course Description
Presents the fundamentals of business principles and practices. Business strategies emphasized are decision-making and
planning, teamwork, technology, and communication. Topics include analysis of the business environment, starting a new
business, managing business and employees, marketing, accounting, and finance.
Course Textbook(s)
No physical textbook is required; resources are integrated within the course.
Course Learning Outcomes
Upon completion of this course, students should be able to:
1. Identify basic business concepts.
2. Examine the different environments in which businesses operate, to include social, technological, economic, legal,
and market.
3. Explain management functions of planning, organizing, leading, and controlling.
4. Identify the basic principles of marketing.
5. Determine the ...
Instructions for Submissions thorugh G- Classroom.pptxJheel Barad
This presentation provides a briefing on how to upload submissions and documents in Google Classroom. It was prepared as part of an orientation for new Sainik School in-service teacher trainees. As a training officer, my goal is to ensure that you are comfortable and proficient with this essential tool for managing assignments and fostering student engagement.
A Strategic Approach: GenAI in EducationPeter Windle
Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
This Gasta posits a strategic approach to integrating AI into HEIs to prepare staff, students and the curriculum for an evolving world and workplace. We will highlight the advantages of working with these technologies beyond the realm of teaching, learning and assessment by considering prompt engineering skills, industry impact, curriculum changes, and the need for staff upskilling. In contrast, not engaging strategically with Generative AI poses risks, including falling behind peers, missed opportunities and failing to ensure our graduates remain employable. The rapid evolution of AI technologies necessitates a proactive and strategic approach if we are to remain relevant.
June 3, 2024 Anti-Semitism Letter Sent to MIT President Kornbluth and MIT Cor...Levi Shapiro
Letter from the Congress of the United States regarding Anti-Semitism sent June 3rd to MIT President Sally Kornbluth, MIT Corp Chair, Mark Gorenberg
Dear Dr. Kornbluth and Mr. Gorenberg,
The US House of Representatives is deeply concerned by ongoing and pervasive acts of antisemitic
harassment and intimidation at the Massachusetts Institute of Technology (MIT). Failing to act decisively to ensure a safe learning environment for all students would be a grave dereliction of your responsibilities as President of MIT and Chair of the MIT Corporation.
This Congress will not stand idly by and allow an environment hostile to Jewish students to persist. The House believes that your institution is in violation of Title VI of the Civil Rights Act, and the inability or
unwillingness to rectify this violation through action requires accountability.
Postsecondary education is a unique opportunity for students to learn and have their ideas and beliefs challenged. However, universities receiving hundreds of millions of federal funds annually have denied
students that opportunity and have been hijacked to become venues for the promotion of terrorism, antisemitic harassment and intimidation, unlawful encampments, and in some cases, assaults and riots.
The House of Representatives will not countenance the use of federal funds to indoctrinate students into hateful, antisemitic, anti-American supporters of terrorism. Investigations into campus antisemitism by the Committee on Education and the Workforce and the Committee on Ways and Means have been expanded into a Congress-wide probe across all relevant jurisdictions to address this national crisis. The undersigned Committees will conduct oversight into the use of federal funds at MIT and its learning environment under authorities granted to each Committee.
• The Committee on Education and the Workforce has been investigating your institution since December 7, 2023. The Committee has broad jurisdiction over postsecondary education, including its compliance with Title VI of the Civil Rights Act, campus safety concerns over disruptions to the learning environment, and the awarding of federal student aid under the Higher Education Act.
• The Committee on Oversight and Accountability is investigating the sources of funding and other support flowing to groups espousing pro-Hamas propaganda and engaged in antisemitic harassment and intimidation of students. The Committee on Oversight and Accountability is the principal oversight committee of the US House of Representatives and has broad authority to investigate “any matter” at “any time” under House Rule X.
• The Committee on Ways and Means has been investigating several universities since November 15, 2023, when the Committee held a hearing entitled From Ivory Towers to Dark Corners: Investigating the Nexus Between Antisemitism, Tax-Exempt Universities, and Terror Financing. The Committee followed the hearing with letters to those institutions on January 10, 202
Model Attribute Check Company Auto PropertyCeline George
In Odoo, the multi-company feature allows you to manage multiple companies within a single Odoo database instance. Each company can have its own configurations while still sharing common resources such as products, customers, and suppliers.
Francesca Gottschalk - How can education support child empowerment.pptxEduSkills OECD
Francesca Gottschalk from the OECD’s Centre for Educational Research and Innovation presents at the Ask an Expert Webinar: How can education support child empowerment?
4. Memo Writing
• A memo (also known as a memorandum, or
"reminder") is used for internal
communications regarding procedures or
official business within an organization.
5. About Memorandums
• Memorandums are shared to inform readers about new
information and have applications for different communities and
businesses.
6. About Memorandums
• Communities can use memos to tell people within it about public
safety guidelines, promote various events, raise awareness on subjects
that affect their lives.
• Businesses can use memos to relay information involving newly
updated policy, changes in procedure, or persuade employees to take
an action, such as attend an upcoming meeting, convention, or a
celebration for organizational milestones.
9. Memo Writing
A memo:
• serves as a way of communicating policies,
procedures, or any other official business
within an organization.
• broadcasts messages to an audience.
Emails can also be considered as a memo!
10. Purpose Of Memo
Memo can be used to serve useful purposes:
To call attention to issues that needs to be resolved.
To update customers, clients, peers, coworkers on
procedural changes.
To provide information on status of projects, research
or experiments.
To provide solutions on issues.
11. Memo: An Example
Mr. Luke has asked me to arrange a working lunch for all members of the
writing staff, at the main office, sometime before the end of the month.
The purpose of this memo is to request authorisation to purchase a
sound card and a modem for the computer in the front office.
This memo will confirm the details of purchasing the details that were
discussed earlier over the telephone in the morning.
12. Used for all kinds including:
• Short notes
• Exchange information
• Request information
• Instruct employees
• Report results
• Internal proposals
MEMO
13. Role for Memo in Organisations
• Keeps employees informed
• Motivates employees
• Keeps their moral high
15. Watch this short video on memo writing
https://www.youtube.com/watch?v=lr8pNp3WxBs&t=3s
16.
17. 1.Write a heading.
2.Write an introduction.
3.Provide background on the issue
4.Outline action items and timeline.
5.Include a closing statement.
6. Review and proofread before sending.
How To Write A Memo
18. 1. Write a heading.
No matter what kind of memo you’re writing, you’ll need to
include a heading. This section should include who the
memo is for (whether an individual or department), the
date, who the memo is from, and a subject line.
Your subject line should be, short, attention-grabbing, and
give readers a general idea of what the memo is about.
How To Write A Memo
19. 2. Write an introduction.
Your introduction should summarize the purpose of your
memo in two to three sentences. It should highlight the
issue or problem and the solution you decided to move
forward with.
How To Write A Memo
20. 3. Provide background on the issue.
In this section, explain the reasoning behind the memo. For
example, it could be changes in the budget, a company
restructuring, or a new rollout of procedures. This explanation
should provide justification for the changes being
implemented.
How To Write A Memo
21. 4. Outline action items and timeline (Optional).
Depending on the purpose of your memo, you may have action
items for employees to complete or provide a timeline of when
changes will take place. For example, they may need to complete
a task or provide information by a certain deadline.
This section should include the following:
- When employees can expect changes to go into effect
- What changes have already been made
- What to expect in the future and deadlines they need to
adhere to.
How To Write A Memo
22. 5. Include a closing statement.
Your closing statement will include any information
you’d like to reinforce. Are there any specific contacts
readers should reach out to for questions? If so, include
them here.
How To Write A Memo
23. 6. Review and proofread before sending.
This step may seem like a no-brainer but it's important to
review your document before sending it out. Memos are
meant to inform readers of upcoming changes and relay
important information. You don't want to risk causing
confusion with a typo or misstatement.
To begin making your own business memos, here's an
easy-to-follow business memo template with examples of
how to use them to serve different needs as guidance.
How To Write A Memo
26. I. Heading To: (Readers' Names And Job
Titles)
From: (Your Name And Job Title)
Date: (Month Day, Year)
Subject: (What The Memo Is About, Often
Written In Capital Letters.)
28. “From” Line State who the memo is from.
Do state your name and position.
CC: (others who are involved)
BCC: (not directly involved)
29. “Subject” line Should summarize the reason of the
memo.
Should be 10 words or less.
Is NOT a sentence - it is usually a title.
30. II. Opening
Three parts:
1. The context and problem
2. The specific assignment or task
3. The purpose of the memo
31. 1. The context Event, circumstance, or background of
the problem you are solving.
You may use an opening sentence, such as,
“As Fatimah recommended, I reviewed the
office reorganization plan”.
Include only what your reader needs, but
be sure it is clear.
32. 2. Task
Describe what you are doing to help solve the
problem.
• If the action was requested, your task may be
indicated by a sentence opening like, "You asked that
I look at...."
• If you want to explain your intentions, you might say,
"To determine the best method of controlling the
percentage of rat extremities, I will...."
33. 3. Purpose Statement
Are you announcing a meeting, welcoming a new employee, or
asking for input on adopting a new policy about lunch hour length?
34. III. Discussion In the discussion segment, give details
about the problem.
Don't ramble on incessantly, but do give
enough information for decision makers to
resolve the problem.
Describe the task or assignment with
details that support your opening
paragraph (problem).
35. IV. Closing Close with a courteous ending that states
what action you want your reader to take.
Make sure you consider how the reader
will benefit from the desired actions and
how you can make those actions easier.
36. V. Summary If your memo is longer than a page, you may
want to include a separate summary segment.
This part provides a brief statement of the
recommendations you have reached.
These will help your reader understand the
key points of the memo immediately.
Universiti Teknologi Brunei
Dr. Zeiti Hamid
36
37. Example
Aerokonsult Engineering
To: Employees In Research and Development Team
From: Kim Turner, Project Manager
Date: January 15, 2023
Subject: New Flexible Time Policy
Beginning March 1, 2023
38. Example - continue
Aerokonsult Engineering is offering a new flexible time schedule to all
employees. You MUST sign up for this plan by Feb. 20, 2020, in order to
use it.
Components of the Plan
Employees must agree to:
• Work 40 hours a week
• Work a minimum of 4 days a week
• Arrive at work no later than 9:30 a.m.
• Leave work no earlier than 3:30 p.m.
39. Example - continue
Scheduling Considerations
Employees may schedule work time as long as it fits the above criteria.
Employees who sign up for this new flexible time scheduling must declare
their work hours during the previous week. The supervisor will take
responsibility for recording each employees work schedule.
Employees who wish to try this new plan must stay on it for three months
before returning to the current policy. Employees who may want to start it
later, must wait until January of the next calendar year to sign up.
39
40. Example - continue
Important Reminder
Remember - Sign up by Feb. 20 to take advantage of the new
Flexible Time schedule.
41. 41
To: All Employees
From: Masnona Rakkib,
Director of Human Resources
Trustee happy Sdn Bhd
Date: 16 January 2023
Subject: HEALTH AND SAFETY ANNUAL TRAINING WORKSHOP
The company’s annual Health and Safety training workshop will be held next month. The
workshop will be conducted in five sessions to accommodate all staff. Only 25 staff
members are allowed to attend and register for each session.
The five dates allocated for the workshop are as below:
•Saturday, 11th February 2023
•Tuesday, 14th February 2023
•Thursday 16th February 2023
•Saturday 18th February 2023
•Monday, 20th February 2023
All staff are required to select a suitable date to attend the workshop and submit their
names for registration to Jack Soon in Human resources at SoonJ@TrusteeHappy.bn by 4pm
on Saturday 21st January 2023. Thank you for your cooperation and please direct any
queries you may have to the Human resources department.
SAMPLE MEMO
42. Watch this short video on what is a
memo
https://www.youtube.com/watch?v=n5Zyn9y_MDs
43. Watch this short video on format of
memo writing
https://www.youtube.com/watch?v=n2C4hOXbCG0
44. Watch this short video on how to
format a memo
https://www.youtube.com/watch?v=Eevw_pDtn8s