Process optimisation / idea management workflow
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The document outlines a 5-phase process optimization workflow that drives change and innovation through identifying ideas, establishing stakeholders, drafting action plans, executing plans, and reviewing outcomes. Phase 1 involves proposing ideas and estimating costs/benefits. Phase 2 establishes ownership and decides whether to proceed. Phase 3 involves drafting and agreeing to action plans. Phase 4 executes action plans. Phase 5 reviews results and celebrates successes or lessons learned.
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Process optimisation / idea management workflow
- 1. Process optimisation (idea management) workflow Drive change and innovation
- 2. Optimize process workflow Process optimisation idea proposed Stakeholders are identified Initial costs & benefits are estimated Proposed ownership is established Go forward ? Action plan agreed Action plan executed Action reviewed for closure Reflection of lessons learnt Celebrate success & communicate YES Archived On hold (Kanban) Should we revisit? NO YES NO Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Action plan drafted Do we have the capacity to proceed? PLACE ON HOLD for review NOYES
- 3. Project identification Agree action plan Execute action plan Activity plan conclusion Celebrate success & lessons learnt eR A C I ❑ Identify idea ❑ Identify impacted stakeholders ❑ Identify and agree core benefits ❑ Approve, reject, or archive idea If approved ❑ Assign ownership 1 2 3 4 5 ❑ Agree key activities ❑ Agree activity owners ❑ Agree start & finish date ❑ Lock-down benefits analysis ❑ Mobilise resources & communicate commencement ❑ Activity 1 ❑ Activity 2 ❑ Activity 3 ❑ Activity 4 ❑ Activity 5 ❑ … ❑ … ❑ …. ❑ Confirm with all task owners that activities are concluded ❑ Review results (debrief) ❑ Re-open or escalate actions if outstanding items or doubts are still present ❑ Communicate results through the company ❑ Contact team leads to solicit endorsements for participation ❑ Endorse colleagues for contribution Optimize process framework Employee Team lead Division lead Team lead Division lead Managing Director Division Lead PE Partner Team Lead Division Lead Division Lead Team lead / PE Partner Managing Director Team lead Division Lead PE Partner ALL PE Partner Phase 1 Phase 2 Phase 3 Phase 4 Phase 5