This document provides an overview of using project management tools and techniques for developing successful government contract proposals. It discusses defining the scope of work, outlining activities in a work breakdown structure, assessing risks, scheduling tasks in a Gantt chart, and closing out the project upon completion. The objective is to introduce a methodology for structuring the proposal development process to produce a quality bid that meets the expectations of funding agencies.

1. Winning Government
Contracts
A Practical Approach to the Proposal
Development Process

2. Winning Government Contracts
An Overview

Crafting Successful Proposals
Elements of a Proposal

Contract Types
Competitive Edge, Pitfalls and
Components
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3. Objective
 To provide a set of tools for developing a
quality proposal that meets the
expectations of funding agencies.
 To introduce a methodology for effectively
structuring and completing activities.
 To gain an understanding of how to
develop a proposal writing process for
submitting a quality proposal.
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4. Importance of Using Project
Management Tools in
Proposal Development
 Provides structure that promotes success.
 Saves: money, time, & resources.
 Promotes good communication.
 Keeps the focus on goals and outcomes.
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5. When to use Project Management
When there are:
Time Constraints
Money Constraints
Performance Constraints
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6. What is a Project?
‘A temporary endeavor undertaken to
create a unique product, service, or
result.’
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7. What is a Project?
In Layman’s Terms…
If it has:
 A specific and desired outcome

A deadline or target date

A budget that limits resources
Then it is a project…
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8. Activities Considered Projects
 Planting a Garden
 Writing and publishing an article or book
 Rearranging your office
 Installing software on your computer
 Hosting a Technical Assistant Workshop
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9. What is Project Management?
‘Application of knowledge, skills, tools, and
techniques to meet or exceed stakeholders needs
and expectations.’
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10. Stakeholders
‘Person, group, or organization that has
direct or indirect stake in an
organization because it can affect or be
affected by the organization's actions.’
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11. Triple Constraints
Know which is most
important to you and
your stakeholders and
manage accordingly!
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12. TOOLS
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13. Defining The Work
SCOPE
 Defines the work, or
 Outlines the expected work effort
SCOPE STATEMENT
 Deliverables + Objectives
 Confirms or develops clarity among
stakeholders
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14. Outlining the Work
Work Breakdown Structure (WBS)
‘A results-oriented family tree that captures all the
work of a project in an organized way.’
*Not a to do list
WBS Components
 Cost Centers
 Work Packages
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15. Sample WBS
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16. Assessing the Work
Risk Assessment
‘The identification of any event that if occurred,
could have a negative or positive impact on your
project.’
 Risk assessment is a area which we always have
to do all the time.
 Risk should be communicated promptly and
loudly.
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17. Planning the Work
SCHEDULING
‘Planning timetables and establishing dates
when resources are required to perform
activities.’
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18. Sample Gantt Chart
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19. Gantt Chart Activity
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20. Calendar View
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21. Doing the Work
Once the process is developed, the
writing can begin…
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22. Closing out the Project
Project Close-out
The last major phase of a project's life
cycle is the close-out.
 Conducting a lessons learned session
 Recognizing outstanding achievement
 Celebrating project completion
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23. Plan your work…
Then work your plan!
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24. Questions???
Answers
Discussion!!
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25. Activity
Break off into groups of 3:
 List the activities commonly used in
developing proposal.
 Organize the list in chronological order.
 Develop a timeline for submitting a 10
page proposal.
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