Implementing project management practices can have
widespread benefits for an association. Here's a primer on
what effective project management looks like and how
associations might use it.
Effective GOVERNANCE in Project Portfolio ManagementMichal Augustini
Presentation about article: "Effective GOVERNANCE in Project Portfolio Management" - Analysis on how to avoid pitfalls and solve issues in Project Portfolio Management, comparing secondary literature with expert interviews
Available on Scribd:
http://www.scribd.com/doc/183721084/Effective-governance-in-Project-Portfolio-Management
Many organizations use projects as a method for achieving strategic goals.
Due to the project-based nature of most IT departments, IT is often tasked with managing, executing, or delivering many projects or project components for both IT and the business.
Managing many projects simultaneously in a coordinated manner is beyond the capability of many organizations.
This results in a poor understanding of project performance and decisions being made based on inadequate information. Projects are more likely to fail and be inefficient in their execution, leading to a destruction of business value.
Critical Insight
A Project Management Office (PMO) is the conductor of your project orchestra. Without a PMO, projects execute independently in an uncoordinated manner. A PMO brings them together into a single holistic view and maximizes project synergy.
A world-class PMO uses finely honed capabilities to maximize project portfolio execution. A PMO can maximize the benefits of nine PMO capabilities and focus on the capabilities most important to you.
Impact and Result
A method to coordinate project activities so that all functions and tasks operate in concert is required.
The leadership role best suited for the coordinated execution of projects is the PMO.
Implementing a PMO can help to ensure that resources are being used effectively, projects are completed successfully, standardized processes are being followed, and accurate information is being used for decision making.
Effective GOVERNANCE in Project Portfolio ManagementMichal Augustini
Presentation about article: "Effective GOVERNANCE in Project Portfolio Management" - Analysis on how to avoid pitfalls and solve issues in Project Portfolio Management, comparing secondary literature with expert interviews
Available on Scribd:
http://www.scribd.com/doc/183721084/Effective-governance-in-Project-Portfolio-Management
Many organizations use projects as a method for achieving strategic goals.
Due to the project-based nature of most IT departments, IT is often tasked with managing, executing, or delivering many projects or project components for both IT and the business.
Managing many projects simultaneously in a coordinated manner is beyond the capability of many organizations.
This results in a poor understanding of project performance and decisions being made based on inadequate information. Projects are more likely to fail and be inefficient in their execution, leading to a destruction of business value.
Critical Insight
A Project Management Office (PMO) is the conductor of your project orchestra. Without a PMO, projects execute independently in an uncoordinated manner. A PMO brings them together into a single holistic view and maximizes project synergy.
A world-class PMO uses finely honed capabilities to maximize project portfolio execution. A PMO can maximize the benefits of nine PMO capabilities and focus on the capabilities most important to you.
Impact and Result
A method to coordinate project activities so that all functions and tasks operate in concert is required.
The leadership role best suited for the coordinated execution of projects is the PMO.
Implementing a PMO can help to ensure that resources are being used effectively, projects are completed successfully, standardized processes are being followed, and accurate information is being used for decision making.
A lesson on how to conduct Stakeholder Management for a project in any industry. Project stakeholders are extremely important to project success. Knowing how to adequately management their expectations and influence on the project is very essential for the project manager.
A summary of the current state of PMOs and a view of a PMO that has a more strategic focus on implementing business strategy instead of tactical project execution.
Project management is the application of knowledge, Skills, tools and techniques to project activities to meet project requirements. It is accomplished through the application and integration of the project management processes of initiating, planning, executing, monitoring and controlling, and closing. The project manager is the person responsible for accomplishing the project objectives.
We could possibly all think about projects which have “failed” – probably process got worse instead of better, perhaps they were terminated due to cost overruns, or maybe techniques were released with essential mistakes.
Consultant and author Jerry Manas shares his slide deck on The Virtual PMO, based on three interconnected trends happening in the workplace today: virtual teams; small-or-zero-staff PMOs; and a much broader and strategic role for today's PMO. Visit Jerry's website at www.marengogroup.com.
Project Management Best Practices: Brock Boddie/General AssemblyGeneral Assembly
You've managed an interactive project or two before, but it could have gone better — want to find out where you might improve? This class is designed to give an overview of the best practices for project management. From developing a solid project foundation to improving communication and collaboration within your team, this class will provide a clearer idea of where you should focus your energy as a project manager.
Want to learn more? Join Front Row today and access on-demand videos, livestreams, and much more: http://bit.ly/1aqAivV
Balancing all the elements of a complex assignment - time, money, scope and people - is the project manager's job.
Excellent PM training is essential to successfully dealing with the unexpected challenges that come with every plan.
Following is an overview of the top 10 PM challenges that PMs may encounter on the job | appitive.com
5 Steps That Will Make Your Program Management Rock
1. Automate your program tracking
2. Track all programs - big and small
3. Give immediate feedback
4. Provide self-service access
5. Partner with an expert
Follow this simple SlideShare as it guides you through a conversation around the benefits of automating your program management process.
Introducing Program Advisor: Automated tracking of all programs based on your business rules with easy, self-service access for Sales, Marketing, and Finance.
Today's modern IT PMO governance are superior delivery experts in project driven delivery, technology powered, business centric, and BI enabled. IT leaders must embrace constant pressures, changes, and innovation.
Project management issues and their solutionOrangescrum
Common project Management problems can be fixed with online project management software easily. Identifying project management issues and their solution is the most important thing.
Running Head PROJECT MANAGEMENT METHODOLOGIES & TOOLS1PROJE.docxtodd581
Running Head: PROJECT MANAGEMENT METHODOLOGIES & TOOLS 1
PROJECT MANAGEMENT METHODOLOGIES & TOOLS 5
PROJECT MANAGEMENT METHODOLOGIES & TOOLS
Mekdes Asaminew
Rasmussen College
05/16/2020
FAQ document
What are project management tools?
These are the instruments which project managers use to plan, execute as well as manage plans in one centralized virtual location. These tools vary from team to team depending on the tasks to be performed in the project. The project management tools include; project management software, real-time instant messaging tool, knowledge base tool and file sharing tool.
What is project management software?
This is computer software which helps the project team members to collaborate during the project, plan all their activities as well as to record all the collected data.
What is a real-time instant messaging tool?
It is a tool that allows team members of a particular project to talk and video call with colleagues in real time. This tool helps improve collaboration of the team members and allows all people to collectively provide their opinions on different matters during carrying out the project.
What is knowledge base tool?
It involves a search database that allows individual to store the combined wisdom of the team members and ensures that the information is accessible to all members
What is a file sharing tool?
It is a tool which allows people to save sync and share files. It ensures that all the documents provided by team members are well stored and easily retrievable for future reference. (Bilal.et.al, 2017)
What are project management methodologies?
Project management methodologies are basically the different techniques which are used to approach a given project; every methodology of project management has its unique process and workflow. They are classified into “traditional or sequential methodologies, agile methodologies, the change management methodologies and process-based methodologies.”
What are the traditional or sequential methodologies?
These are the methods of managing a project which involve a sequence of tasks which lead to the final deliverables and project managers are required to ensure that the tasks are worked on them in a given order. The methodologies classified under this category include;
· Waterfall project management methodology; involves completing a certain task before beginning another task in a linked sequence of objects which adds up to the general goal. It is used in projects that create physical objects like building a computer.
· Critical path method; it involves prioritizing and allocating available raw materials to ensure the most crucial task is done as well as rescheduling lower priority task.
· Critical chain project management; involves a technique for putting main concentration on the needed materials.
What are agile methodologies?
These are project management methodologies which prioritize on shorter iterative cycles and flexibility. They are categorized .
A lesson on how to conduct Stakeholder Management for a project in any industry. Project stakeholders are extremely important to project success. Knowing how to adequately management their expectations and influence on the project is very essential for the project manager.
A summary of the current state of PMOs and a view of a PMO that has a more strategic focus on implementing business strategy instead of tactical project execution.
Project management is the application of knowledge, Skills, tools and techniques to project activities to meet project requirements. It is accomplished through the application and integration of the project management processes of initiating, planning, executing, monitoring and controlling, and closing. The project manager is the person responsible for accomplishing the project objectives.
We could possibly all think about projects which have “failed” – probably process got worse instead of better, perhaps they were terminated due to cost overruns, or maybe techniques were released with essential mistakes.
Consultant and author Jerry Manas shares his slide deck on The Virtual PMO, based on three interconnected trends happening in the workplace today: virtual teams; small-or-zero-staff PMOs; and a much broader and strategic role for today's PMO. Visit Jerry's website at www.marengogroup.com.
Project Management Best Practices: Brock Boddie/General AssemblyGeneral Assembly
You've managed an interactive project or two before, but it could have gone better — want to find out where you might improve? This class is designed to give an overview of the best practices for project management. From developing a solid project foundation to improving communication and collaboration within your team, this class will provide a clearer idea of where you should focus your energy as a project manager.
Want to learn more? Join Front Row today and access on-demand videos, livestreams, and much more: http://bit.ly/1aqAivV
Balancing all the elements of a complex assignment - time, money, scope and people - is the project manager's job.
Excellent PM training is essential to successfully dealing with the unexpected challenges that come with every plan.
Following is an overview of the top 10 PM challenges that PMs may encounter on the job | appitive.com
5 Steps That Will Make Your Program Management Rock
1. Automate your program tracking
2. Track all programs - big and small
3. Give immediate feedback
4. Provide self-service access
5. Partner with an expert
Follow this simple SlideShare as it guides you through a conversation around the benefits of automating your program management process.
Introducing Program Advisor: Automated tracking of all programs based on your business rules with easy, self-service access for Sales, Marketing, and Finance.
Today's modern IT PMO governance are superior delivery experts in project driven delivery, technology powered, business centric, and BI enabled. IT leaders must embrace constant pressures, changes, and innovation.
Project management issues and their solutionOrangescrum
Common project Management problems can be fixed with online project management software easily. Identifying project management issues and their solution is the most important thing.
Running Head PROJECT MANAGEMENT METHODOLOGIES & TOOLS1PROJE.docxtodd581
Running Head: PROJECT MANAGEMENT METHODOLOGIES & TOOLS 1
PROJECT MANAGEMENT METHODOLOGIES & TOOLS 5
PROJECT MANAGEMENT METHODOLOGIES & TOOLS
Mekdes Asaminew
Rasmussen College
05/16/2020
FAQ document
What are project management tools?
These are the instruments which project managers use to plan, execute as well as manage plans in one centralized virtual location. These tools vary from team to team depending on the tasks to be performed in the project. The project management tools include; project management software, real-time instant messaging tool, knowledge base tool and file sharing tool.
What is project management software?
This is computer software which helps the project team members to collaborate during the project, plan all their activities as well as to record all the collected data.
What is a real-time instant messaging tool?
It is a tool that allows team members of a particular project to talk and video call with colleagues in real time. This tool helps improve collaboration of the team members and allows all people to collectively provide their opinions on different matters during carrying out the project.
What is knowledge base tool?
It involves a search database that allows individual to store the combined wisdom of the team members and ensures that the information is accessible to all members
What is a file sharing tool?
It is a tool which allows people to save sync and share files. It ensures that all the documents provided by team members are well stored and easily retrievable for future reference. (Bilal.et.al, 2017)
What are project management methodologies?
Project management methodologies are basically the different techniques which are used to approach a given project; every methodology of project management has its unique process and workflow. They are classified into “traditional or sequential methodologies, agile methodologies, the change management methodologies and process-based methodologies.”
What are the traditional or sequential methodologies?
These are the methods of managing a project which involve a sequence of tasks which lead to the final deliverables and project managers are required to ensure that the tasks are worked on them in a given order. The methodologies classified under this category include;
· Waterfall project management methodology; involves completing a certain task before beginning another task in a linked sequence of objects which adds up to the general goal. It is used in projects that create physical objects like building a computer.
· Critical path method; it involves prioritizing and allocating available raw materials to ensure the most crucial task is done as well as rescheduling lower priority task.
· Critical chain project management; involves a technique for putting main concentration on the needed materials.
What are agile methodologies?
These are project management methodologies which prioritize on shorter iterative cycles and flexibility. They are categorized .
Top Project Management Best Practices.pdfOrangescrum
Project management best practices will enable you to deliver your projects successfully. Through effective project management practices, businesses can improve the performance of the team to become faster, better and more efficient when compared to their previous results.
3The Project Management ProcessGroups A Case StudyAft.docxgilbertkpeters11344
3
The Project Management Process
Groups: A Case Study
After reading this chapter, you will be able to:
1. Describe the five project management process groups, the typical level of
activity for each, and the interactions among them
2. Understand how the project management process groups relate to the project
management knowledge areas
3. Discuss how organizations develop information technology project manage-
ment methodologies to meet their needs
4. Review a case study of an organization applying the project management
process groups to manage an information technology project, and understand
the contribution that effective project initiation, project planning, project
execution, project monitoring and controlling, and project closing make to
project success
OPENING CASE
rica Bell was in charge of the Project Management Office (PMO)
for her consulting firm. The firm, JWD (Job Well Done)
Consulting, had grown to include more than 200 full-time consul-
tants and even more part-time consultants. JWD Consulting pro-
vides a variety of consulting services to assist organizations in
selecting and managing information technology projects. The firm
focuses on finding and managing high-payoff projects and develop-
ing strong metrics to measure project performance and benefits to the
organization after the project is implemented. The firm’s emphasis
Objectives
E
on metrics and working collaboratively with its customers gives it
an edge over many competitors.
Joe Fleming, the CEO, wanted his company to continue to grow
and become a world-class consulting organization. Since the core of
the business was helping other organizations with project manage-
ment, he felt it was crucial for JWD Consulting to have an exemplary
process for managing its own projects. He asked Erica to work with
her team and other consultants in the firm to develop several intranet
site applications that would allow them to share their project man-
agement knowledge. He also thought it would make sense to make
some of the information available to the firm’s clients. For example,
the firm could provide project management templates, tools, articles,
links to other sites, and an “Ask the Expert” feature to help build
relationships with current and future clients. Since JWD Consulting
emphasizes the importance of high-payoff projects, Joe also wanted
to see a business case for this project before proceeding.
Recall from Chapter 1 that project management consists of nine knowledge
areas: integration, scope, time, cost, quality, human resources, communications,
risk, and procurement. Another important concept to understand is that projects
involve five project management process groups: initiating, planning, executing,
monitoring and controlling, and closing. Tailoring these process groups to meet
individual project needs increases the chance of success in managing projects. This
chapter describes each project management process group in detail through.
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All chapter include
Focusing on what leading database practitioners say are the most important aspects to database development, Modern Database Management presents sound pedagogy, and topics that are critical for the practical success of database professionals. The 12th Edition further facilitates learning with illustrations that clarify important concepts and new media resources that make some of the more challenging material more engaging. Also included are general updates and expanded material in the areas undergoing rapid change due to improved managerial practices, database design tools and methodologies, and database technology.
1. How Project Management Leads to
Better Outcomes
June 26, 2017
By: Allison Reznick
Implementing project management practices can have
widespread benefits for an association. Here's a primer on
what effective project management looks like and how
associations might use it.
2. Project management tools and techniques are popular among large corporations and
technical departments within associations, such as IT—and for good reason. These tools
and techniques provide a systematic framework for organizing and managing projects
efficiently, and they help keep desired outcomes on track.
However, this approach rarely extends association-wide or across departments in the
organization. Projects ranging from a marketing brochure to a fundraising event, a
membership recruitment campaign to a new human resources program, would all stand to
benefit from a structured path from start to completion.
The Stages of Project Management
According to the Project Management Institute (PMI), project management is "a
temporary endeavor undertaken to create a unique product, service or result" and
includes five phases: conception and initiation, planning, execution,
performance/monitoring, and project close.
The phases create the foundation for efficiently managing workflow, budget, timeline,
staffing, and more. In fact, organizations that invest in proven project management
practices waste 28 times less money because more of their strategic initiatives are
completed successfully, according to PMI's Pulse of the Profession 2017 report [PDF].
Although association professionals are likely working through several of these
stages—even if they don't call it project management—there's a significant benefit to
implementing the project management process from start to finish. To begin, you can
select from techniques that best integrate with your work and build from there:
Projects ranging from a marketing brochure to
a fundraising event, a membership recruitment
campaign to a new HR program, would all
benefit from a structured path from start to
completion.
“
Page 2 of 5How Project Management Leads to Better Outcomes
3. • Project charter. Created during the initiation phase, this high-level document
formally authorizes a project and includes information such as objectives,
milestones, budget, critical success factors, stakeholders, and project sponsor.
• Project sponsor. Typically, this is an executive team member who has a detailed
knowledge of the project and how it connects to business strategy—and serves as
an advocate for you and the project. The sponsor uses his or her position and
authority to clear roadblocks, make quick and effective decisions, and influence
executive leadership.
• Communication plan. Written during the planning phase, it describes how, when,
and to whom information about the project will be disseminated.
• Project change request form. Used during the monitoring phase, this document
helps the project manager and key stakeholders evaluate how a proposed change
would affect the project.
How It Plays Out
Below are a few examples of scenarios that come up at associations routinely. By
implementing a project management process or using project management techniques,
associations can better control the task or project, saving both time and money.
Scenario 1: Marketing brochure. Your team is in the final review of a new marketing
brochure about your association. Your supervisor informs you that some new statistics,
previously unavailable, need to be added to the piece, but incorporating this information
will require more time and budget due to the additional unscheduled work. What do you
do?
In this scenario, the project manager would reference the communication plan and use
the project change request form to clearly communicate how this change would affect the
budget and schedule. With this information in hand, your supervisor (and possibly other
key stakeholders) would plainly see the impact of the change and the requirements to
make the change happen, resulting in an informed decision.
Scenario 2: Publication and website launch. You are preparing to launch a new online
publication during a busy meeting season and need the full attention of your web services
team. How do you ensure the internal resources are available to support a successful
launch?
Page 3 of 5
4. In this scenario, a kick-off meeting is critical for success with all of the relevant
stakeholders at the table. By knowing the staffing challenges, you can mitigate the risk by
bringing together the web services team, along with the project manager, project sponsor,
and other stakeholders. Together, this cross-functional team can thoughtfully consider the
necessary workflow and create a timeline with buy-in from all contributors.
Scenario 3: New speaker request. You finished scheduling the speakers for your one-
day event. The program has been published and circulated externally. Your executive
director makes a request to include an additional VIP speaker. How do you handle this?
In this scenario, the project sponsor's role would be to speak to the executive director and
discuss the proposed changes, citing the project charter and project change request form.
The sponsor would explain that adding a last-minute speaker has budgetary, timing,
communication, and quality implications. Keep in mind that just because the sponsor is
advocating on behalf of the project doesn't mean that the executive director will change
his or her mind about the new speaker. However, with a process in place to discuss the
impact, all stakeholders will know the consequences of a decision to make the change.
Ideally, for project management to take root organization-wide, executive leadership must
embrace it as a strategic competency for success. That executive-level buy-in goes a long
way to ensuring the successful adoption of project management techniques in your
organization. However, in your own work and that of your team, you can use project
management knowledge and tools to hone and improve your contributions. Investing in
these practices creates a streamlined and organized approach to your work.
Page 4 of 5How Project Management Leads to Better Outcomes
Allison Reznick
Allison Reznick, PMP, is principal at Advanced Interactions, LLC.
Email allison@advancedinteractionsllc.com
This article is reproduced and used with permission of ASAE
who published it on June 26, 2017, simultaneously online
https://www.asaecenter.org/resources/articles/an_plus/2017/
june/how-project-management-leads-to-better-outcomes
...and in its Associations Now Plus newsletter,
which delivers exclusive content to ASAE members only