This will help you (the candidate) prepare for a competency based interview using the STAR technique.
It contains common Q&A's that I've been asked to answer during an interview. I've tried to make the questions more generic so you can use these to relate your responses to your roles.
This document is another voluntary contribution I've created to help others in the market to have the edge in the market and to support my personal development units required to maintain some of my qualifications.
A Learner Centric Approach to curriculum design for Call Centre RepresentativesSubhasish Karmakar
User analysis report after conducting extensive contextual research for designing a performance driven blended learning curriculum for call centre representatives
Project Management Competence: A Pragmatic Guide to Assessment for Project Ma...mjont
A guide to assessing the competence of project managers, based on a lengthy LinkedIn group discussion. It covers definitions, types of competence and assessment techniques, including resumes, interviews and testing.
Note the internal hyperlinks were not enabled by the conversion from an epub format, but the external links are enabled.
How to Build a Business Case for Formalization of Learning AnalyticsHuman Capital Media
This presentation will offer practical advice on how learning leaders should build a business case to formalize learning analytics into the L&D organization and budget. The session will cover critical tools and techniques to establish relevancy for learning measurement and positively create a culture supportive of L&D measurement.
Learning objectives:
Discuss examples of L&D metrics’ value to the organization.
Review techniques (KPIs, pilot/beta tests, financial analysis) to create a business case.
Provide an overview of the attributes necessary to create and sustain L&D analytics.
Webinar by Eileen Roden and Simon George of the APM PMO SIG
Do you know the competences required to be successful in your current and future PMO roles?
The new APM Competence Framework helps organisations and individuals to develop career paths and development plans for those working within projects, programmes and portfolios.
The recently revised and updated framework now contains role profiles for four key PMO roles. This webinar introduces you to some elements of these role profiles and look at how, as part of the APM Competence Framework, they can help you and your organisation in various types of PMO.
More information on the APM PMO SIG - https://www.apm.org.uk/group/apm-pmo-specific-interest-group
Outsourcing is a proven strategy, but it can fail if you do not plan it thoroughly. There are no short cuts to reaping benefits of outsourcing. It requires planning and execution on your and your service providers’ part. Here we have documented some of the key steps that are important to making outsourcing successful.
Outsourcing and Managed Services - Developing a Common Language Between Suppl...Alan McSweeney
Describe at a high-level a structured approach to implementing outsourcing/managed services from both service provider and end-user organisation
Provide a high-level view of a common set of processes to be used by service providers and end-user organisations to implement and operate an outsourcing/managed services arrangement
A Learner Centric Approach to curriculum design for Call Centre RepresentativesSubhasish Karmakar
User analysis report after conducting extensive contextual research for designing a performance driven blended learning curriculum for call centre representatives
Project Management Competence: A Pragmatic Guide to Assessment for Project Ma...mjont
A guide to assessing the competence of project managers, based on a lengthy LinkedIn group discussion. It covers definitions, types of competence and assessment techniques, including resumes, interviews and testing.
Note the internal hyperlinks were not enabled by the conversion from an epub format, but the external links are enabled.
How to Build a Business Case for Formalization of Learning AnalyticsHuman Capital Media
This presentation will offer practical advice on how learning leaders should build a business case to formalize learning analytics into the L&D organization and budget. The session will cover critical tools and techniques to establish relevancy for learning measurement and positively create a culture supportive of L&D measurement.
Learning objectives:
Discuss examples of L&D metrics’ value to the organization.
Review techniques (KPIs, pilot/beta tests, financial analysis) to create a business case.
Provide an overview of the attributes necessary to create and sustain L&D analytics.
Webinar by Eileen Roden and Simon George of the APM PMO SIG
Do you know the competences required to be successful in your current and future PMO roles?
The new APM Competence Framework helps organisations and individuals to develop career paths and development plans for those working within projects, programmes and portfolios.
The recently revised and updated framework now contains role profiles for four key PMO roles. This webinar introduces you to some elements of these role profiles and look at how, as part of the APM Competence Framework, they can help you and your organisation in various types of PMO.
More information on the APM PMO SIG - https://www.apm.org.uk/group/apm-pmo-specific-interest-group
Outsourcing is a proven strategy, but it can fail if you do not plan it thoroughly. There are no short cuts to reaping benefits of outsourcing. It requires planning and execution on your and your service providers’ part. Here we have documented some of the key steps that are important to making outsourcing successful.
Outsourcing and Managed Services - Developing a Common Language Between Suppl...Alan McSweeney
Describe at a high-level a structured approach to implementing outsourcing/managed services from both service provider and end-user organisation
Provide a high-level view of a common set of processes to be used by service providers and end-user organisations to implement and operate an outsourcing/managed services arrangement
Tips for performing well at interviews. Making a good first impression. Typical format and question types. Giving STAR answers to competency-based questions.
Preparing for interviews
The interview experience
Questions to expect and to ask
Different types of interview
Assessment Centres
Psychometric Tests
Interview resources
Project Management Methodologies
PPMP20009
Week 10 Lecture
Dr Bernard Wong
[email protected]
1
Assignment 4
Continuous Improvement Plan
Week 12 Friday
Open the course profile to review criteria.
2
Reminder
PPMP20009
Presentation weeks 11 or 12
4
Create your own Deming PDCA cycle relating to the last assignment that you handed in.
Change Management
6
Formulate change
Plan change
Implement change
Manage transition
Sustain change
Take the ‘Act’ segment of the PDCA cycle you created earlier and define the five CM stages.
Formulate change
Plan change
Implement change
Manage transition
Sustain change
Continuous Improvement?
Why are we wanting to improve?
Where are we now?
What are we working with?
If you don’t know where you are going, any road will get you there.
Cheshire Cat
(Alice in Wonderland)
There are a number of things to consider when deciding what level of maturity to aim for.
Why are you wanting to increase your level of maturity in this space?
-Some might be wanting to do it simply as a continuous improvement strategy.
Some may be having issues with the performance of their program and project delivery or portfolio investment returns
Others may need it to be competitive in a market that looks at the P3M3 levels of organisations in the tendering process
Others may be required to undergo a mandatory audit – as did the Qld Govt in 2012.
One organisation that I have spoken with has noted that their environment has become increasingly fiscally constrained and as such funding is much more competitive. They want to increase certain sections of their maturity, specifically relating to benefits management, business case and blueprint development – so that they can be more competitive in seeking funding for initiatives. So in this case they are not necessarily trying to improve their maturity as a whole, but an aspect of it. In doing this however, it is likely that they will have an increase in maturity in other areas as well.
We need to know where you are now to assist in deciding where you want to go. This is where going through an assessment is essential and I do believe in this being independent. You can self assess but this will always be impacted with bias. You need to baseline.
What are you working with? What is your organisational context? What resources do you have both budget and people? Do you have authentic sponsorship or are your leaders just ticking a mandate off? What’s your organisational culture like, are they open to P3 management or are they likely to see effort to increase maturity as unnecessary overhead?
So when we went through this process we were fortunate to have an authentic sponsor, we had a culture of project and program delivery so the staff understood the value of the practice (and I do say practice rather than methodology – as if you have experienced practitioners, they will argue methodology with you – this is a good thing!). We.
1. Four Product Management mindsets Deploy and balance the Explorer, Analyst, Challenger and Evangelist mindset throughout the product life cycle to avoid common pitfalls and deliver a superior solution.
2. Create context to motivate a high-performing team Practical tips and real-world examples to drive innovation, shared understanding, mitigate risks, and create energy and focus.
3.Understand your profile Evaluate your "go-to" strengths versus where you need to consciously practice, and how to recognize and balance stakeholders’ own.
4. Tools to help you Navigate challenging stakeholder relationships. Emerge with a stronger reputation as a leader when faced with conflicting business priorities, changes in direction, misaligned incentives, resource constraints, unexpected disruptions, and aggressive deadlines.
5. And many more strategies Techniques to say “no” given common stakeholder archetypes, how to diplomatically, authentically yet firmly approach keeping your priorities on track.
SPLC 2018 Summit: Working Session: Professionalizing the Sustainable Purchasi...SPLCouncil
Slides from Sam Hummel, President & CEO, Sustainable Purchasing Leadership Council, & Monica Da Ponte, Founder, Shift & Build presented at the Sustainable Purchasing Leadership Council's 2018 Summit in Minneapolis, MN.
Knowledge Management is first and foremost a willingness and desire of people within the organisation to help each other make things better. If this desire is not truly there, all that your process and technology-related investments will lead to, are expensive and embarrassing white elephants.
Inside Gainsight’s New Post-Sales Structure: Reorganizing the Team to Drive C...Gainsight
In this webinar, Allison Pickens, Gainsight's VP of Customer Success, will give you a detailed explanation of our new org chart as well as the philosophy behind the changes. She'll offer strategies on how to apply these principles and tactics to your own Customer Success team.
Similar to Preparing For A Competency Interview Template (20)
A graphical CV for the more business driven clients, this CV format reflects myself in a more personal way. Its more intuitive to read for the client and it shows some of my additional skills and influential professionalism to reflect my career in a format different to other candidates and to a potential employer
I created this document to allow resources in the financial institutional sector to benefit from someone who is experienced in supporting BCBS projects from a PMO perspective. In summary it provides the reader with a deeper understanding of BCBS and what's required to be successfully compliant. It also provides information in layman's (rather then jargon) and gives a general insight into what BCBS is about, and how compliance requirements need to align to the 14 principles.
I created this document because I wanted to start saving some of the common formulas that I have managed to repeatedly re-use and sometimes its difficult to remember them when i really need them so this tracker helps me remember them and will help others use the functions that are commonly used to save time within our daily jobs to manipulate data effectively.
This presentation gives a high level overview of how you can adapt and use multiple and singular project management tools in collaboration to achieve EVM and many other PMO features. I work with for the consultancy company called Banking Alliance Ltd providing Project management services to its clients Slide 23 is animated so apologies for the overlapping text in the slideshare version.
The Impact of Artificial Intelligence on Modern Society.pdfssuser3e63fc
Just a game Assignment 3
1. What has made Louis Vuitton's business model successful in the Japanese luxury market?
2. What are the opportunities and challenges for Louis Vuitton in Japan?
3. What are the specifics of the Japanese fashion luxury market?
4. How did Louis Vuitton enter into the Japanese market originally? What were the other entry strategies it adopted later to strengthen its presence?
5. Will Louis Vuitton have any new challenges arise due to the global financial crisis? How does it overcome the new challenges?Assignment 3
1. What has made Louis Vuitton's business model successful in the Japanese luxury market?
2. What are the opportunities and challenges for Louis Vuitton in Japan?
3. What are the specifics of the Japanese fashion luxury market?
4. How did Louis Vuitton enter into the Japanese market originally? What were the other entry strategies it adopted later to strengthen its presence?
5. Will Louis Vuitton have any new challenges arise due to the global financial crisis? How does it overcome the new challenges?Assignment 3
1. What has made Louis Vuitton's business model successful in the Japanese luxury market?
2. What are the opportunities and challenges for Louis Vuitton in Japan?
3. What are the specifics of the Japanese fashion luxury market?
4. How did Louis Vuitton enter into the Japanese market originally? What were the other entry strategies it adopted later to strengthen its presence?
5. Will Louis Vuitton have any new challenges arise due to the global financial crisis? How does it overcome the new challenges?
Exploring Career Paths in Cybersecurity for Technical CommunicatorsBen Woelk, CISSP, CPTC
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NIDM (National Institute Of Digital Marketing) Bangalore Is One Of The Leading & best Digital Marketing Institute In Bangalore, India And We Have Brand Value For The Quality Of Education Which We Provide.
www.nidmindia.com
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Want to move your career forward? Looking to build your leadership skills while helping others learn, grow, and improve their skills? Seeking someone who can guide you in achieving these goals?
You can accomplish this through a mentoring partnership. Learn more about the PMISSC Mentoring Program, where you’ll discover the incredible benefits of becoming a mentor or mentee. This program is designed to foster professional growth, enhance skills, and build a strong network within the project management community. Whether you're looking to share your expertise or seeking guidance to advance your career, the PMI Mentoring Program offers valuable opportunities for personal and professional development.
Watch this to learn:
* Overview of the PMISSC Mentoring Program: Mission, vision, and objectives.
* Benefits for Volunteer Mentors: Professional development, networking, personal satisfaction, and recognition.
* Advantages for Mentees: Career advancement, skill development, networking, and confidence building.
* Program Structure and Expectations: Mentor-mentee matching process, program phases, and time commitment.
* Success Stories and Testimonials: Inspiring examples from past participants.
* How to Get Involved: Steps to participate and resources available for support throughout the program.
Learn how you can make a difference in the project management community and take the next step in your professional journey.
About Hector Del Castillo
Hector is VP of Professional Development at the PMI Silver Spring Chapter, and CEO of Bold PM. He's a mid-market growth product executive and changemaker. He works with mid-market product-driven software executives to solve their biggest growth problems. He scales product growth, optimizes ops and builds loyal customers. He has reduced customer churn 33%, and boosted sales 47% for clients. He makes a significant impact by building and launching world-changing AI-powered products. If you're looking for an engaging and inspiring speaker to spark creativity and innovation within your organization, set up an appointment to discuss your specific needs and identify a suitable topic to inspire your audience at your next corporate conference, symposium, executive summit, or planning retreat.
About PMI Silver Spring Chapter
We are a branch of the Project Management Institute. We offer a platform for project management professionals in Silver Spring, MD, and the DC/Baltimore metro area. Monthly meetings facilitate networking, knowledge sharing, and professional development. For event details, visit pmissc.org.
How Mentoring Elevates Your PM Career | PMI Silver Spring Chapter
Preparing For A Competency Interview Template
1. • Contains some possible Q&A’s that I’ve historically used to prepare for a competency or technical based interviews based upon my
experience as a PMO Manager. However, these questions can be used for many types of roles. You can use this template as a guide to
scribe your own answers, that align to your experiences.
• Remember you only get one chance to make a first impression.
• Within these slides I’ve answered some specific questions (bare in mind there could be many types of questions) but I’ve tried to pick the
common ones that are relevant to my personal working experiences. However they would be useful to anybody wishing to understand
HOW you should approach answering them, for a competency based interviews and this puts your responses in the forefront of your
mind ahead of the interview.
Benefits
• Builds your confidence to answer questions of this magnitude. Provides you with a framework to answer and refer your competency
experiences and forms of memory to specific scenarios based your career experiences.
• Maybe handing your interviewer a completed copy of your Q&A at the end of your interview shows your initiative and organisation skills
to prepare for the interview and its always good for your interviewer to have something tangible to take away.
• Good Luck and remember if you want something in life, you have to fight for it, no one says success can be achieved with your hands in
your pockets, be smarter and be ahead of the game.
1
Aim Of This Presentation
2. [Candidate Name] preparation for a Competency & Technical
Based Interview With [Interviewee Name] at [Company Name]
Using The STAR* Interview Technique.
2
STAR = Situation, Task, Action, Result
3. Give me an example of how you used your leadership skills?
Response
Situation:
• Fire drills were non standard reporting and often came from the EXCO as adhoc requests.
• The EXCO wanted to know what the risk of exposure/increased cost was from suppliers having large amounts of unnamed resources built
into the forecast.
Task:
• Prioritise my current workload to accommodate this requirement.
• Engage each PM with there project suppliers [WIPRO] & run a “generic resource” report to determine the “as is” status for remediation.
• Analyse the data with the stakeholders to remediate larger then expected amounts of unknown resources, to reduce the cost of risk exposure.
Action:
• I worked collaboratively with each PM & WIPRO to reduce forecast volumes.
• The STAR report only showed forecast changes we made, on the next working day report, only then could we evaluate the benefits we had
made to assess the risk reduction. This was exercise was repeated through to resolution until the risk had decreased to an acceptable level.
• Organised a quality assurance meeting with my team to ensure data accuracy and integrity of the changes before finalising into a
consolidated report to the EXCO.
Result:
• I owned the problem but as a team we completed the EXCO request reducing the forecast risk of potential project slippage.
• We built an additional query into the industrialized STAR report so we could take a preventative approach to tackling resource related issues
of similar nature in the future. 3
Skills Used: Resource, Time and Stakeholder Management, Issue Ownership, Data Analysis, Quality Assurance, Work Prioritisation
4. Describe a challenge you have faced in work and how you overcome it?
Response
Situation:
• The Commercial Banking Risk portfolio at Lloyds was large & complex with 30+ projects.
• Upon my arrival I needed to get up to speed quickly and gain knowledge of the portfolio so I could support the projects effectively and prioritise
my daily responsibilities along with trying to decreasing my learning curve for understanding new processes so I could immediately add value.
Task:
• Determine who the key stakeholders were
• Identify any challenges they faced with the PMO service offerings and support there project lifecycle framework needs.
• Quickly learn and present a helicopter view of what each project was aiming to deliver.
Action:
• I worked additional hours to understand the complexity of the portfolio & the projects within it, documenting and saving source locations.
• I built a single portfolio view using Visio, to identify key metrics and show the shape of the portfolio. (Increasing efficiency in my learning curve)
• I held workshops with key stakeholders, documented any challenges outlined from the PMO service offerings. I offered ideas for change and
obtained agreement to invoke change so benefits could be realised.
Result:
• Gained a quick win with the visual reflection of the portfolio, this allowed key stakeholders and I to understand the portfolio structure.
• The Visio diagram highlighted key concerns and facts about the portfolio that I could address and implement continuous improvement too.
• I built relationships within my team and senior stakeholders and earned some initial credit for integrating a portfolio architectural diagram that
helped my Head of Programme Delivery have access to multiple portfolio metrics in a single view, and it was adopted by over peers.
4
Skills Used: Adaptability, Ability To Prioritise, Team Collaboration, Decrease My Learning Curve, Relationship Building, Portfolio Management
5. Can you give me an example of change that required the PMO’s support and
how you and your team managed it?
Response
Situation:
• Top level management imposed a review of its project processes to effectively reduce costs and streamline best practice.
• Product estimates were never challenged, it was assumed estimates from SME’s were sufficient for Business Case (BC) submission.
Task:
• The PMO team implemented an analysis layer into the BC creation and submission process to challenge estimates.
• Their was never a function or process between BC creation and submission to scrutinize estimates which asked the question:
“What cost improvements have you identified, or achieved before BC submission & approval?”
Action:
• The PMO created a this process layer and integrated a preventative approach to analyse it before each business case was submitted.
• Each supply team validated and evidenced cost performance improvements, where possible.
• In some cases additional calculative risks would arise as part of those improvements.
Result:
• Business case submissions undertook more analysis.
• Benefits gained were factored into the business case submission.
• More due diligence and optional cost savings were gained and earlier insight to unidentified risks.
05/04/2016 5
BC = Business Case – SME = Subject Matter Expert
Skills Used: Process Creation & Improvement, Chair Workshops With Seniors, Ability To Challenge, Politically Adaptable.
6. Give an example of a win-win situation you negotiated?
Response
Situation:
• Senior management imposed an organisational review of its FTE’s to reduce cost and streamline portfolio management.
Task:
• Consolidate 3 segregated business Risk portfolios into a single portfolio merging overlapping resource tasks that each portfolio previously performed in silo.
• Retain quality as much as possible, reduce or eliminate tasks, or bring previously owned tasks from offshore teams back into the accountability of local
resources.
Action:
• Identify, Review, Eliminate cross functional portfolio task duplication; identify tasks based upon a scoring metric to retain or discard a task based upon value
measurements
• Made synergies to compensate for the revised organisation structure.
• Analysed and reduced the reporting frequency. Re-assigned previously owned offshore PM tasks supported by PMO back to onshore PM’s. Created centralised
governance calls from all 3 risk areas.
Result:
• Maintained morale and professionalism to the end of my contract even thou I knew I would be losing my work placement.
• I left a legacy by building a revised framework to support the future PMO framework whilst still retaining professionalism until my departure.
• Effectively a creating a WIN/WIN for both Lloyds as an organisation and my last days of value towards the change.
Skills Used: Ability To React and Prioritise Workload, Contribute To Operational Improvements, Retain Professionalism Under Constraints,
Depart leaving a legacy of benefits.
7. What are your key competencies and why should we hire you?
Do you have any weaknesses?, If yes, how have you developed to improve them?
Response
• I only judge my competencies based upon on my last role, however repeat engagements with the same organisation is a reflection of my
capabilities and the value that I bring. These are coupled with internal employment references which support my technical knowledge and my
soft skills to communicate effectively.
• I focus and align business vision to the organisations PMO service offerings so I can support and streamline best practice to any programme,
concentrating on results.
• A PMO needs to reflect a vision of value add and not be deemed a burden to its stakeholders through policing and keeping to standards.
• PMO maturity is about taking people on a journey, providing guidance, perseverance and acting upon supporting their needs.
• I believe in team work and making sure responsibility is equally shared. Maintaining transformation of knowledge across the team is also
important so where possible I strive to promote this.
• Organizations are continuingly trying to reduce costs and maintain or improve service levels, and in my experience within this field, compiling
audits on your own PMO and offering survey feed back to your stakeholders is an important aspect of PMO growth, diversification and
advancing best practice of project management. Although costs can only be reduced to so much before the service is affected.
Weakness: Historically I like to think I have made some good and bad hiring decisions.
• I’ve re-enforced my learning experiences back into each new hire and I believe my knowledge of hiring effectively has matured due to my
experience, confidence and my ability make more valuable and quantifiable judgements.
7Focus points: I really enjoy my work and its just as important for me to make sure I enjoy my working environment as much as it is important for my
employer to choose the right candidate. My previous engagements have been continuous because A) I deliver results, B) I have a professional but fun
character C) I know how to give my role 100% and support evolving organisations.
8. Q & A Answered Answered
During The At The
Interview End
• What is the current size of the PMO team and how are the roles defined within it?
• What’s the total monetary size of the portfolio?
• At what intervals do you currently hold steering committees?
• What foreseeable challenges do you have where you could see my role adding value to this
position?
• Do you currently have any PPM tools like Clarity or do you utilize SharePoint to aid in governance
and centralization of information?
• How many projects within the portfolio does the PMO currently manage?
• Will there be any travel involved to other regional sites?
• How would your direct reports describe you and your management style?
• Is this a new role or would I be replacing an existing permanent/contractual employee?
• If I was offered the role would I be provided with a Laptop/VPN Access/Blackberry?
• What’s the turn around time for on-boarding the chosen candidate once the decision has been
made?
• How do you feel the interview went today, and did I meet your expectations?
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