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Power point presentations
This document provides a 7-step process for creating effective presentations: 1) Define your purpose and audience, 2) Profile your audience, 3) Map your structure with an introduction, body, and conclusion, 4) Add drama and impact with supporting evidence, 5) Rehearse until perfect, 6) Deliver with style, and 7) Review and revise. It emphasizes defining the purpose, understanding the audience, using visuals to simplify concepts, rehearsing extensively, and reviewing for continued improvement.
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Power point presentations
- 2. Step 1: Defineyour purpose Step 2: Profile your audience Step 3: Map your structure Step 4: Add drama and impact Step 5: Rehearse until perfect Step 6: Deliver with style Step 7: Review and revise
- 3. Step 1: Defineyour purpose
- 4. Step 1: Defineyour purpose • The purpose: what you want your audience to remember and do as a result of hearing you. • It has to be specific.
- 5. Step 1: Defineyour purpose Define your purpose Inform Persuade Entertain To change or To amuse with To share new reinforce an humor and information attitude, belief or anecdotes behavior
- 6. Tone Purpose Structure of the Content presentation
- 7. Step 1: Defineyour purpose • Fresh, practical and relevant • Strong, logical, clear sequence of ideas • Present in small, digestible chunks
- 8. Step 2: Profileyour audience
- 9. Step 2: Profileyour audience Profile your audience Knowledge Interest Support What does my How interested is the How much support audience know about audience in my already exists for my the topic I want to subject? views? talk about?
- 10. Step 2: Profileyour audience • Build credibility by citing experts • Use solid, concrete, real life facts • Keep it simple and clear • Create an emotional link • Be interactive
- 11. Step 3: Mapyour structure
- 12. Step 3: Mapyour structure Introduction Should grab your listener’s attention, sell your audience on why they should listen, and provide an overview of what’s to come. Body Delivers the content. This is where you state your point of view. Conclusion Recaps the positioning statement and key points. Usually finishes with a call for action.
- 13. Functions of anOpening 1. Grab the audience’s attention 2. Provide reasons for listening 3. Describe what you will talk about
- 14. Functions of theBody 1. Support each point with evidence 2. Use the latest information
- 15. The Conclusion • Partsof the conclusion: – Summarize your presentation – Provide closure – Motivate the audience to respond
- 16. Step 3: Mapyour structure • Titles and headlines are used to create flow and direction • Use transition words Provide mini internal summaries Help hold your audience’s attention • Organizational patterns – Sequential – Topical order – Contrast and comparison
- 17. Step 4: Adddrama and impact
- 18. Step 4: Adddrama and impact • Support to prove your points • Different types of evidence • Quotes must make a point • When using statistics and graphs: – Numbers must be understandable – Use comparisons
- 19. Step 4: Adddrama and impact • Make the last item your most important • Determine your message first • Think K.I.S.S. • Organize your content around 3-5 points
- 20. Importance of Visuals Increase Increase persuasion retention Simplify concepts Visuals
- 21. Step 5: Rehearseuntil perfect
- 22. Step 5: Rehearseuntil perfect • Rehearse until perfect • Time your presentations • Always practice standing up • Use key words and phrases • Write statistics and quotes
- 23. Practicing for Perfection Practiceuntil Videotape you’re Rehearse Seek supremely your out loud feedback confident address
- 24. Step 6: Deliverwith style
- 25. Step 6: Deliverwith style • Speak to the audience • Do not read your text • Choose the right words • Avoid fillers • Vary your pace to generate interest
- 26. Posture Don’ts • Leanon the podium • Put your hands on your hips • Fold your arms • Sway • Clasp your hands behind your back • Stand in the fig leaf position
- 27. Step 7: Reviewand revise
- 28. Step 7: Reviewand revise • Control loudness • Sharpen articulation • Pinpoint strengths and weaknesses • Practice with a colleague or friend • Do not try to fix everything at once
- 30. How to DesignPersuasive PowerPoints Align the PowerPoint with the way the brain works. Segment your story into visually digestible bites Signpost location and direction with graphic organizers
- 31. How to DesignPersuasive PowerPoints Wherever possible, persuade with visuals Purge all but essential text and audiovisual effects Dice and sequence complex visuals
- 32. Say it WithColor • Add impact, create interest, and focus the eye • Use color to inform or persuade • Evoke emotions or stimulate an emotional response • The biggest mistake is to use too many colors
- 33. Say it WithColor • Use the same background color • Tailor your colors to your audience • Background and foreground colors should contrast
- 34. How to WriteCompelling Text • Avoid using multiple typefaces. • Preferably, you should use: – Times New Roman – Arial – Tahoma • Only use two typefaces to add variety and contrast.
- 35. How to LayOut Compelling Text • Font sizes: – Titles: 48 to 40 points – Subtitles: 24 to 36 points – Text: 18 to 24 points • Sometimes, single line spacing could look cramped. • Bold text is the most useful special effect.
- 36. How to LayOut Compelling Text • Make your bullets the same size as the text type • Word lists should be written as short, punchy statements • Place the most important points at the top • Slash all unnecessary words • Capitalize the first letter in a list
- 37. Bulleted Text HelpsTo: Break-up blocks of information Focus our attention Organize our content into a logical order Add structure to layout
- 38. Fundamentals For BulletUse: Limit your list length to six or fewer points One list per slide Keep spacing at the “1 line” spacing option
- 39. How to Selectthe Appropriate Chart or Graph Pie charts Horizontal Vertical or Line bar charts column charts charts
- 40. How to Selectthe Appropriate Chart or Graph Area Dot Tables charts charts (scatter diagrams)
- 41. How to InformWith Impact • DIAGRAMS: – The ideal diagram does three things: • Informs • Explains • Simplifies – Keep it simple – Use the thirty-second test – Break complicated diagrams into multiple parts
- 42. How to InformWith Impact • ART AND ILLUSTRATIONS: – Helps your viewers remember and understand your message much more quickly – Choose the right image – A photo or image must reinforce the central message
- 43. Mills, H. (2007).Power Points!: how to design and deliver presentations that sizzle and sell. New York: AMACOM. Image sources: http://www.google.com/imghp http://www.images.com http://office.microsoft.com/en-us/images/
Editor's Notes
- #21 Visuals increase persuasion – 75% of what we learn comes to us visually. Great visuals are attention grabbers.Visuals increase retention. Listeners may forget a speaker’s words within minutes of leaving the presentation but they can remember a picture – in detail – weeks later.Simplify concepts – visuals make information easy to digest.
- #24 1) Practice until you’re supremely confident. You can’t over-practice. Every time you practice you’ll find something to improve. (LAD)2) Rehearse out loud. Silent practice never works because when you rehearse in silence you never make a mistake. (LAD)3) Seek feedback. After two or three practice sessions alone, ask a friend or colleague for feedback. (LAD)4) Videotape your address. It’s the best way to observe your vocal and physical mannerisms and your use of technology. (LAD)