This document provides tips for delivering an effective presentation to accomplish your mission. It discusses overcoming the fear of public speaking through proper preparation, breathing techniques, and mental state. Tips are provided for engaging your audience through the use of stories, humor, analogies and visual aids. Guidance is given on preparing objectives, analyzing your audience, writing an introduction, body, and conclusion. Additional advice covers using body language, transitions, fonts, colors, and handling questions to make your next presentation a success.

1. MAKE YOUR NEXT… “MISSION IMPOSSIBLE” “An Affair to Remember” Prepared by Jack Shaw – the Passionate Communicator

2. THE MISSION To deliver an important message Research what you need to say… Plan how to say it, and... Make it memorable

3. WHY DO IT Necessary form of personalized communication in the workplace today Demonstrates leadership and perception of competence

4. OVERCOMING THE FEAR Fear of speaking in public is #1 - dying #7 Two types of speakers - those who are nervous and those who are liars

5. OVERCOMING THE FEAR Proper preparation and rehearsal reduce fear 75% Proper breathing by another 15% Mental state is 10%

6. OVERCOMING THE FEAR Know the room Know the audience Know the material Learn how to relax Visualize yourself speaking

7. OVERCOMING THE FEAR People want you to succeed Don’t apologize Concentrate on the message Use that nervous energy Gain experience

8. PREPARING TO SPEAK Develop a specific objective Decide your intention Analyze your audience

9. DEVELOP A SPECIFIC OBJECTIVE What do you want to communicate to the audience? Why have been asked to present? What do you want the audience to walk away with?

10. DECIDE YOUR INTENTION Sell, promote, or endorse Persuade, convince or influence Motivate, excite, or entertain Discuss, participate, or share Teach, inform, enlighten Analyze, review, or account

11. ANALYZE YOUR AUDIENCE Needs Concerns Knowledge of the subject Skill level Average age Male-to-female

12. ANALYZE YOUR AUDIENCE Analysis Understanding Demographics Interest Environment Needs Customized Expectations

14. HumorAnalogies References & Quotes Pictures & Visual Aids ENGAGING YOUR AUDIENCE

15. WHAT DO YOU TELL THEM? Tell them what you’re going to tell them Tell them Tell them what you’ve told them

16. WRITING THE INTRODUCTION Write your conclusion first! Capture the audience Present your premise Remember your objective!

17. WRITING THE BODY Present your facts and information Cover each major point Prove your premise Inform your audience Keep your time limit in mind Be aware of your audiences’ attention span

18. WRITING THE CONCLUSION Summarize your points Present a conclusion Sell your idea Make sure you have accomplished your objective

19. Get rid of distracting mannerisms Be yourself Let your body mirror your feelings Build self-confidence through preparation Use your everyday speaking situations BODY SPEAK

20. BODY SPEAK Posture Gestures Body Movement Facial Expressions Eye contact Appearance Walking

21. BODY SPEAK

22. USING TRANSITIONS Bridges Triggers Ask a question Flashback Point-by-point Add a visual Pausing Use movement Use a personal story Use the PEP formula Point, Example, Point

23. Your objective is not to be a comedian but to make an effective presentation Can build bridges Leap tall buildings... USING HUMOR

24. USING HUMOR The audience is not a jury waiting to pass judgment on you The audience is supportive Your listeners want to enjoy themselves, just like you

25. KISS PRINCIPLE Keep It Short and Simple

26. Hand out more than you say Say more than you show The visual presentation is not a substitute for your verbal presentation PREPARING VISUAL AIDS

27. Present one concept per page Keep sentences short Use more pages or less text HOW MUCH ON EACH PAGE

28. RULES OF THUMB Half sheet of paper Limit lines to 7 per slide Limit words to 7 per line

29. Typefaces/fonts refer to the shape of the letter itself Serif or Sans Serif Style refers to the attribute applied to the typeface/font Italic or Bold FONTS versus STYLE

30. Sans serif is easier to read Limit the number of typefaces and fonts Use no more than 2 typefaces per presentation SOME GUIDELINES

31. Switch styles before fonts Use italics and bold sparingly Smallest text size should be 28 points SOME GUIDELINES

32. CAPS OR NO CAPS First cap: Only first letter of each bullet Initial cap: Each Significant Word Preference is first cap for body of text

33. Follows the natural pattern of a sentence It presents a consistent appearance & it’s easier to read FIRST CAP

34. MORE THAN 7 CONSECUTIVE UPPER CASE WORDS WILL FORCE THE AUDIENCE TO READ AGAIN More than 7 consecutive UPPER CASE words will force the audience to read again ALL CAPS

35. Emphasize with all caps Use sparingly Too many caps will confuse the reader GUIDELINES

36. First page presents one bulleted item Subsequent pages contain one additional bullet Allows the presenter to control the audience BUILD EFFECT

37. Emphasize Differentiate Group objects or items Trigger emotions or associations USE COLOR TO…

38. Mood Interest Motivation Comprehension COLOR CAN AFFECT OUR…

39. Use light colors on dark background Use dark colors on light background Preference is white or yellow on dark background Keep colors of titles & body consistent on all pages FOREGROUND & LETTER COLORS

40. Warmer colors appear closer Cooler colors recede Choose one background color for entire presentation Choose one template for entire presentation Colors convey various moods and attitudes BACKGROUND COLORS

41. Avoid using red in financial presentations Avoid using red and green together Pastel colors mayappeardifferenton theprojectionsystem COLOR TIPS

42. Relevant to the topic Simple Not obtrusive Pleasing to the eye or entertaining Should not offend anyone Should not be used on every slide USING CLIP ART & GRAPHICS

43. Yourself Your environment Your equipment Your notes Your schedule DETAIL CHECKLIST

44. Listen to the entire question Pause and repeat the question Credit the person who asked it Respond honestly and the best you can Bridge to the next question THE DREADED QUESTION & ANSWER SESSION

45. Familiar audiences good? Unfamiliar audiences bad? Study shows people actually perform better when faced with harsher critics HOSTILE AUDIENCES, HELP?

46. PREPARING FOR A HOSTILE AUDIENCE Create a positive environment using music, color, cartoons, and graphics Use accelerated learning techniques: Games, puzzles, fun and interactive exercises that spur creativity Follow the advice on answering questions from a hostile audience

47. Comparative advantages Criteria satisfaction Other commonly used methods Statement of reasons Problem/solution Negative method COMMON PERSUAVIVE PLANS

48. COMMON PERSUASIVE PLANS Comparative advantages Criteria satisfaction Other commonly used methods Statement of reasons Problem/solution Negative method

49. Make your point - Don’t defend it yet Defend your opponent’s point Defeat your opponent’s case Defend your position - Give reasons, statistics, historical development End with something memorable that is tied to your position CRITERIA SATISFACTION

50. HANDLING HOSTILE AUDIENCE QUESTIONS Look directly at the person asking the question & repeat the question Refer to your speech Anticipate areas of questioning Don’t place your hands on your hips or point at the audience Keep things moving & conclude smartly

51. SIX ELEMENTS OF EFFECTIVE PRESENTING Be prepared Give of yourself Stay relaxed Use natural humor Plan your body & hand positions Pay attention to all details

52. MAKE YOUR NEXT… “MISSION IMPOSSIBLE” “An Affair to Remember” For more information, contact Jack at jshaw20@verizon.net or check out his blog at actingsmarts.wordpress.com