1. Center for Language Development Across the Disciplines
Creating Reference Pages
in APA Format

2. Essential elements: list
• Title the list.
• References
• Arrange entries in alphabetical order by the
last name of the author (or authors).
• Include the initials of the first name of the
author (or authors).

3. Essential elements: list
Examples:
Brown, A. (1998) Social discourse and moral
judgment. San Diego, CA: Academic Press.
Browning, A. (1996) Public relations: The new
era. NJ: Prentice Hall.

4. Essential elements: entries
Indent the second line of each entry (Word 2007)
• Select all the text in your bibliography (except the
title).
• Go to the toolbar and locate the “Paragraph”
section.
• Click on the small arrow at the corner of the
“Paragraph” box.
• Under “Indentation” go to Special and select
“Hanging”; then click on “Okay”.

5. Essential elements: types of entries
• Titles
• Books (should be written in italics)
• First word in caps (after colon [:] symbol too) and
the rest in small caps
• Magazine or journal articles
• Must include: title and volume, issue and page
number.

6. Editorial information
Year of publication Author’s name
Text copyright © 2006, 1997 by Rebecca Elliot
Illustration copyright © 2006, 1997 by Barron’s
Educational Series, Inc.
Publisher
information
Hauppauge, New York 11788
City of publication

7. Books
Editorial information to include in APA
bibliographical entries:
• Who wrote it?
• When was it published?
• What is the title of the book?
• Where was it published?
• Who published it?

8. Book (with one author)
Author’s Year of
name publication Book title
Allen, G. (2002). Pandas in pandemonium.
San Francisco: Bally Press.
Publisher information

9. Book (with two to six authors)
Authors’ Year of
names publication
Maldonado, M., Ireland, V., & Fox, C. (2004).
Book title
Training can be more efficient. Phoenix,
AZ: Huxley-Madison Press.
Publisher
information

10. Groups as authors
Goverment agencies, associations, cientific institutes, etc.
Name of author Year published
American Psychological Association (2001).
Publication Manual of the American
Title of book
Psychological Association (5th ed.).
Washington DC: Author. Publishing house
* When the author is the publisher, use the
word Author to identify the publishing house.

11. Encyclopedia
Name of author Year published
Llorca, C. (1991). Revolución francesa. En
Gran Enciclopedia RIALP. (Vol. 20, pp.237-
241). Madrid: Ediciones RIALP.
Publishing house

12. Unpublished Master’s Thesis
Name of author
Rocafort, C.M., Sterenberg, C., & Vargas, M.
Year published (1990). La importancia de la comunicación
efectiva en el proceso de una fusión
bancaria. Tesis de maestría no publicada,
Universidad del Sagrado Corazón.

13. Book (with an editor)
Editors’ names Year of
publication
Fibber, F. and McGee, G. (Eds.). (2001). Using
Web-based training to your advantage: A
Book title
(use italics) compilation of essays. New York: Jackstrap
Press. Publisher information

14. Book (custom-cover edition)
Author’s name Year of publication
Bruno, J. (2004). APA made easy (University
of the Sacred Heart). Boston: Quagmire
Press.
Publisher information Book title with custom
edition information

15. Book (more than one volume)
Alexander, M. (2003). A concise look at
instructional design. (vols. 1-43). New York:
Gamut Press. Bound volume
Smith, P. (2004). Instructional design across
the decades. (vol. 13). San Francisco: Paul
Bunyan. Unbound volume

16. Article or chapter in a book
(edited book)
Author’s Year of publication Title of article (or chapter)
name of article
Fox, C. (2001). Building a team from scratch.
Book title In C. Peterson & M. Maldonado (Eds.),
Change is the constant (pp. 89-95). London:
Majesty Press. Publisher
information
Editors’
names

17. Periodicals
Published in intervals:
• Journals
• Magazines
• Newspapers
Specific information needed:
• Name of the author/s (in alphabetical order by
last name; include initial)

18. Periodicals
Specific information needed:
• Year of publication (in parenthesis)
• Title of article
• Name of source in italics
• Volume and issue number
• Page number(s)

19. Periodical (magazine article)
Author’s Date of publication including
name month and day
Welzant, H. (2003, October). Going to school
online. Time, 22-23, 89.
Title of article
Title of Page
periodical numbers

20. Periodical – journal article
(continuous pagination)
Author’s Year of Title of article
name publication
Phelps, Y. (2003). Academic stress: Working
around and through the dissertation
process. Edupsych Bulletin, 104, 156-158.
Title of periodical Volume number Page numbers

21. Periodical – journal article
(issues paged separately)
Author’s Year of
name publication Title of article
Sherman, K. (2004). Editing for fun.
Entrepreneurial Guide, 6 (3), 48-51. Page
numbers
Title of periodical Issue number
Volume number

22. Periodical (abstract of article)
Author’s Year of Title of article
name publication
Beckwith, D. (2002). Movies for a changing
society. Cinematic Clips, 8, 271-282. Abstract
obtained from Literary Abstracts, 2003, 42,
Item 421.
Title of Title of work from which the Year of publication of work from
periodical abstract was obtained which the abstract was obtained

23. Periodical (newspaper article)
Author’s name Date of publication including Title of article
month and day
Dunham, A. D. (2002, May 31). Catching the
crime. The San Francisco Chronicle, pp. A5, A9.
Title of periodical Page
numbers

24. Periodicals (newspaper article)
(no author)
Title of article
New drug appears to sharply cut risk of death
from heart failure. (1993, July 15).
TheWashington Post, p. A12.
Publication date
Name of publication Page number

25. Electronic sources
Two types of references:
• Internet resources:
• Databases
• Periodicals
• Newsgroups
• Discussion groups
• Newsletters

26. Electronic sources (university library)
Author’s name Year of publication Title of article Title of periodical
Batschelett, M. (2001). Seeking Atlantis. Law
Review, 6(2), 25-29. Retrieved April 1, 2004,
from ProQuest database. Retrieval date
Volume, issue and Storage location
page numbers

27. Electronic resources
(Internet document)
Author’s name Title of document
Autor, A. A. (2000). Título del trabajo.
Recuperado el 8 de marzo de 2008, de
www.abcdefghi.com. URL
Date in which document was retrieved

28. Electronic sources – Internet
Author’s Date of publication including
name month and day
U.S. Department of Education. (2004, August
11). Prepared remarks for Secretary Paige at
the “Kids Read: Kids Succeed” grant award.
Retrieved September 10, 2004, from
http://www.ed.gov/news/speeches/2004/08
/08112004.html
Retrieval date URL Title of work

29. Wrap-Up
• Document all the sources cited in your paper.
• List only the ones which are cited in your paper.
• Alphabetize by first author’s last name.
• Use hanging indentation.
• When in doubt, refer to the Publication Manual of
the American Psychological Association (APA)

30. Questions? Comments?
Barat Norte 223 (BN 223)
787-728-1515 ext. 2294
E-mail:lad@sagrado.edu
Web: http://www.sagrado.edu/lad