excellency in presentation

1. Dr. Tushar ChokshiDr. Tushar Chokshi
M.D. ( Anesthesiology)M.D. ( Anesthesiology)
Baroda Medical CollegeBaroda Medical College

2. ExcellencyExcellency
InIn
PresentationPresentation

3. When preparing a presentation there areWhen preparing a presentation there are
three important things you need to think aboutthree important things you need to think about
 The audienceThe audience
 The presentation planThe presentation plan
 The deliveryThe delivery

4. The AudienceThe Audience
Before you start to prepare yourBefore you start to prepare your
presentation, you need to thinkpresentation, you need to think
about your audience (the peopleabout your audience (the people
listening to) and their needs.listening to) and their needs.
you need to know why they are there.you need to know why they are there.
The more you know about yourThe more you know about your
audience and what they expect fromaudience and what they expect from
your presentation, the better you canyour presentation, the better you can
prepare.prepare.
If you prepare well, then you will beIf you prepare well, then you will be
more relaxed when you deliver yourmore relaxed when you deliver your
message.message.

5. To help you think about your audience ask yourself...To help you think about your audience ask yourself...
Who are they?Who are they?
How many will be there?How many will be there?
Do they have any prior knowledge of the subject?Do they have any prior knowledge of the subject?
What are their age, sex, and level of ability?What are their age, sex, and level of ability?
Why are they there?Why are they there?
What are their needs?What are their needs?
What do they need to know?What do they need to know?

6. Wide BallWide Ball
The presentation will be aThe presentation will be a
failure if the audience doesfailure if the audience does
not understand it. Therefore,not understand it. Therefore,
you should aim to make youryou should aim to make your
message clear and easy tomessage clear and easy to
understand.understand.

7. The Presentation PlanThe Presentation Plan
Three important thingsThree important things
 The contentThe content
 The structureThe structure
 The visual aidsThe visual aids

8. The ContentThe Content
The content is the information youThe content is the information you
want to give in your presentation.want to give in your presentation.
Before you can decide on how muchBefore you can decide on how much
information you need to give, youinformation you need to give, you
must research the subject of yourmust research the subject of your
presentation thoroughlypresentation thoroughly

9. To help you decide on the content,To help you decide on the content,
ask yourself these questions:ask yourself these questions:
 How long time duration have I gotHow long time duration have I got
to do the presentation?to do the presentation?
 What key information do I need toWhat key information do I need to
cover?cover?
 What does the audience need toWhat does the audience need to
know?know?

10. TipsTips
Once you know what you need toOnce you know what you need to
talk about, prepare an outline ortalk about, prepare an outline or
rough draft first before you writerough draft first before you write
it all up.it all up.

11. The StructureThe Structure
A good presentation will have a structure or format.A good presentation will have a structure or format.
The structure will help the audience follow what you are sayingThe structure will help the audience follow what you are saying
 Introduction (beginning)Introduction (beginning)
 Body (middle)Body (middle)
 Conclusion (end)Conclusion (end)

12. If the presentation is poorlyIf the presentation is poorly
organised, the message will not beorganised, the message will not be
as effective and your audience willas effective and your audience will
forget it. So organisation andforget it. So organisation and
structure are very important if youstructure are very important if you
want the audience to rememberwant the audience to remember
your presentation. Having ayour presentation. Having a
structure will also give yourstructure will also give your
presentation a professional image.presentation a professional image.

13. IntroductionIntroduction
This is the most important part of yourThis is the most important part of your
presentation because the audience willpresentation because the audience will
make judgements about you. They willmake judgements about you. They will
decide in the first few minutes whatdecide in the first few minutes what
you are like. They will also decideyou are like. They will also decide
whether you deserve their attention.whether you deserve their attention.
Therefore, it is very important thatTherefore, it is very important that
you plan carefully what you want toyou plan carefully what you want to
say in the introduction.say in the introduction.

14. Try to do these things in yourTry to do these things in your
introductionintroduction
 Get the audience’s attentionGet the audience’s attention
 Introduce yourselfIntroduce yourself
 Explain why you are thereExplain why you are there
 Explain what you hope to achieveExplain what you hope to achieve
 Build a good relationship with the audienceBuild a good relationship with the audience

15. BodyBody
You should use this part of the presentationYou should use this part of the presentation
to explain key information. Explain yourto explain key information. Explain your
points clearly one at a time so yourpoints clearly one at a time so your
audience can follow what you are saying.audience can follow what you are saying.
Remember to keep your points simple andRemember to keep your points simple and
short. Try not to give too muchshort. Try not to give too much
information, otherwise the audience willinformation, otherwise the audience will
not remember your messagenot remember your message

16. ConclusionConclusion
It is important to create a lasting impressionIt is important to create a lasting impression
in your conclusion. Use the last couple ofin your conclusion. Use the last couple of
minutes to repeat important points andminutes to repeat important points and
key information. Leave some time forkey information. Leave some time for
discussion, questions and answers at thediscussion, questions and answers at the
end of the presentationend of the presentation

17. Don’t forget toDon’t forget to
thank yourthank your
audience foraudience for
attending andattending and
listeninglistening

18. The Visual AidsThe Visual Aids
These are things (resources) you could use to present yourThese are things (resources) you could use to present your
messagemessage
 help the audience focus on what you arehelp the audience focus on what you are
sayingsaying
 make the presentation more interestingmake the presentation more interesting
 help to explain the points you make morehelp to explain the points you make more
clearlyclearly
 provide varietyprovide variety

19. ResourcesResources
 Wipe boardWipe board
 FlipchartFlipchart
 Overhead Projector (OHP)Overhead Projector (OHP)
 PowerPoint PresentationPowerPoint Presentation
 Video/cameraVideo/camera
 Product samplesProduct samples

Displays/ExhibitionsDisplays/Exhibitions

20. When thinking about what visual aids (VA) to use,When thinking about what visual aids (VA) to use,
ask yourself these questionsask yourself these questions
 Will the VA improve my presentation?Will the VA improve my presentation?
 Have I used the VA before and is it easy toHave I used the VA before and is it easy to
use?use?
 Will the VA help to maintain the audience’sWill the VA help to maintain the audience’s
attention?attention?
 Will the audience be able to see the VA?Will the audience be able to see the VA?

21. Preparing your visual aidsPreparing your visual aids
 Check that the size of the print is large enoughCheck that the size of the print is large enough
for the audience to see (e.g. size 20 forfor the audience to see (e.g. size 20 for
headings for OHTs)headings for OHTs)
 Don’t type all your text in capital letters as thisDon’t type all your text in capital letters as this
makes it more difficult to readmakes it more difficult to read
 Don’t use long sentences – use bullet pointsDon’t use long sentences – use bullet points
and numbers to organise your key pointsand numbers to organise your key points
 Use a type of text (font style) that is easy toUse a type of text (font style) that is easy to
read (e.g. Arial)read (e.g. Arial)
 Add pictures, illustrations, diagrams to make itAdd pictures, illustrations, diagrams to make it

22. The DeliveryThe Delivery
This is where you have to deliver or presentThis is where you have to deliver or present
your message to the audience. When youyour message to the audience. When you
begin to speak, the audience will listenbegin to speak, the audience will listen
carefully to what you say and watchcarefully to what you say and watch
closely how you perform. It is important toclosely how you perform. It is important to
understand thatunderstand that howhow you say something isyou say something is
just as important asjust as important as whatwhat you say.you say.

23. Anatomy of PresentationAnatomy of Presentation
 The tone of your voice and your bodyThe tone of your voice and your body
language can account for 65% of thelanguage can account for 65% of the
message.message.
 Your body language (bodyYour body language (body
movements) can express yourmovements) can express your
attitudes and thoughts.attitudes and thoughts.
 Pay attention to the parts of yourPay attention to the parts of your
body:body:

24. Your voiceYour voice
 Speak slowly so that everyone can followSpeak slowly so that everyone can follow
 Speak loudly so that everyone can hearSpeak loudly so that everyone can hear
 Speak clearly so that everyone can understandSpeak clearly so that everyone can understand
 Don’t use slang (e.g. I ain’t)Don’t use slang (e.g. I ain’t)

25. Your faceYour face
Smile to give your audienceSmile to give your audience
reassurance and try not to lookreassurance and try not to look
confused, bored or scared. Try to beconfused, bored or scared. Try to be
yourself and natural.yourself and natural.


26. Your eyesYour eyes
You can build a good relationship withYou can build a good relationship with
the audience by looking at themthe audience by looking at them
when you are presenting yourwhen you are presenting your
message. Looking at someone whenmessage. Looking at someone when
you are talking to them is called ‘eyeyou are talking to them is called ‘eye
contact’. Don’t read from your notescontact’. Don’t read from your notes
all the time.all the time.

27. Your postureYour posture
 Stand up straightStand up straight
and don’t leanand don’t lean
against objects.against objects.
 Make sure you areMake sure you are
not standing in thenot standing in the
way of the visualway of the visual
aid.aid.
 Check thatCheck that
everyone can seeeveryone can see
the board.the board.

28. Your handsYour hands
Don’t play withDon’t play with
objects e.g. a penobjects e.g. a pen
in your hand andin your hand and
don’t leave yourdon’t leave your
hands in yourhands in your
pockets when youpockets when you
are talking.are talking.
Your feetYour feet
Try not to walk upTry not to walk up
and down the roomand down the room
too much or taptoo much or tap
your feet when youyour feet when you
are talking.are talking.

29. Your appearanceYour appearance
 Dress appropriately for theDress appropriately for the
presentation – not too casual (e.g.presentation – not too casual (e.g.
jeans).jeans).
 Remember to dress for the audienceRemember to dress for the audience
and not yourself.and not yourself.
 Try to remember not to wearTry to remember not to wear
jewellery that might shine or movejewellery that might shine or move
aboutabout

30. Your attitudeYour attitude
Be enthusiastic about the subject youBe enthusiastic about the subject you
are presenting and be confident.are presenting and be confident.
Try to stay calm and be professional!Try to stay calm and be professional!

31. Mock PresentationsMock Presentations
The key to success is knowing whatThe key to success is knowing what
you want to say and to keepyou want to say and to keep
practising your presentation skills.practising your presentation skills.
Remember to relax and to enjoyRemember to relax and to enjoy
yourself.yourself.

32. Last TipLast Tip
Practise in front of yourPractise in front of your
friends and family andfriends and family and
ask them to give youask them to give you
feedback - to tell youfeedback - to tell you
their thoughtstheir thoughts

33. Good luckGood luck
andand
Enjoy yourEnjoy your
PresentationPresentation

34. THANK YOUTHANK YOU