The document discusses various tools for inventory management in MC University's inventory management system. It describes how estimated and actual parts can be added to work orders, and how this interacts with inventory counts. It also explains how the adjust inventory, count inventory, and transfer inventory tools can be used to update inventory quantities, count physical inventory, and move inventory between stock rooms. Notification rules are also discussed as a way to set up alerts about inventory counts.

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P03|Inventory Management Tools

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Using Parts on Work Orders
Tools for Inventory Management
Agenda

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Using Parts on Work Orders Overview
Estimated vs. Actual Parts
Types of Parts
Using Parts on Work Orders

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Inventory and Work Order interactions:
• Complete required Tasks
• Estimate potential costs
• Manage Inventory counts
Using Parts on Work Orders

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Added to Costs tab of Work Order
Estimates used to Reserve quantities
Actuals will decrease On Hand and
Available quantities
Using Parts on Work Orders (cont’d)

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Can be added through Complete / Close
Dialog
Using Parts on Work Orders (cont’d)

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Estimated Parts:
• Typically defined at Procedure level
• Reserves quantity from Inventory
• Creates Actuals record
• Quantity can be converted to Actuals
Estimated vs. Actual Parts

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Actual Parts:
• Parts used to complete Work Order
• Decreases On Hand quantity
• Can be used to rotate Assets
Estimated vs. Actual Parts (cont’d)

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Estimates can be transferred to Actuals
from Complete / Close Dialog
Overwrites manually entered Actual
Material records!
Estimated vs. Actual Parts (cont’d)

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Three different types of Parts can be
added to Work Orders:
• Stocked Items
• Out of Pocket Items
• Direct Issue Items
Types of Parts

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Stocked Items:
• Maintained in Stock Room
• Counts are managed
• Added as Estimates and/or Actuals
• Can be rotating Assets
Types of Parts (cont’d)

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Out of Pocket Items:
• Inventory counts are not managed
• No Purchase Order activity
• Typically added as Actuals
Types of Parts (cont’d)

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Direct Issue Items:
• Inventory counts are not managed
• Add item as estimate (must create
Purchase Order)
• Can be added as Actuals
Types of Parts (cont’d)

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Direct Issue Items added to Estimates
flag need to order
Once ordered, new Purchase Order
added to sub-tab
Types of Parts (cont’d)

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Interactive Example 1
Let’s practice the skill you just learned! Check
out the following interactive example, located
under the MCU course slides:
• P03 – Adding Estimated and Actual Parts
to Work Order

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Adjust Inventory
Count Inventory
Transfer Inventory
Transactions Tab
Notification Rules
Tools for Inventory Management

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Update multiple inventory quantities
from single screen
Powerful tool for correcting Inventory
counts
Actions  Adjust Inventory…
Adjust Inventory

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Filter by Repair Center and Stock Room
Row displayed for each Item identifies
current Inventory levels
Adjust Inventory (cont’d)

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Ability to correct or update quantities
and information:
• On Hand (OH)
• Reserve (R)
• Available (A)
• Reorder Point (RP)
• Cost
• Charge
Adjust Inventory (cont’d)

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Assists in
Counts are saved prior to applying
Must be applied to adjust Inventory
Count Inventory

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Lists all Inventory with editable
columns
Filter to Items With Count Values Only
using indicator
Count Inventory (cont’d)

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Ability to update Physical Count of a Part
Difference field will auto-update (read
only)
On-Hand count is populated from
Inventory module (read only)
Count Inventory (cont’d)

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Example of using Count Inventory tool:
Count Inventory (cont’d)

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Interactive Example 2
Let’s practice the skill you just learned! Check
out the following interactive example,
located under the MCU course slides:
• P03 – Adjust and Count Inventory

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Transfer inventory from one Stock
Room to another
Quickly move one or more Items
Actions  Transfer Inventory
Transfer Inventory

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Example of using Transfer Inventory
tool:
Transfer Inventory (cont’d)

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Example (cont’d):
Transfer Inventory (cont’d)

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Interactive Example 3
Let’s practice the skill you just learned! Check
out the following interactive example, located
under the MCU course slides:
• P03 – Transfer Inventory Tool

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Transaction Tab maintains Inventory
information for individual Parts
Sub-tabs summarize transactions
resulting in current Inventory levels
Transactions Tab

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Filters are available to limit results by:
• Repair Center
• Stock Room
• Transactions after a specific date
Transactions Tab (cont’d)

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Default display includes smart elements
to open associated records
Default setup for each sub-tab includes
row for transaction grouped by stock
room and Item ID
Transactions Tab (cont’d)

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Rules attached to Inventory Items to
notify about Counts
Enabled on the Attach tab
Notification Rules

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Select Rule to open dialog
Specify type of message, Recipients and
more
Notification Rules (cont’d)

34. Thank You for
Watching!