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12th of April 2012

    Payroll Integration
   A new approach of the
Human Resources management



                             Karl Vas 17/04/2012
Human Resources Management
HR Modular proposal
          PAYROLL

                                    RECRUITMENT                   FINANCE
                       PRESENCES
                                                   REPORTING


                                      HR
RFP Rating: 65%     EMPLOYEES


                                                EXPENSES CLAIMS
                      EVALUATIONS                                 PROJECTS
                                     HOLIDAYS



            RFP Rating: 35%
New offer HR Management




             The perfect combination

The power and the                The flexibility and the
reliability of the calculation   technology of the modules
engine and interfacing of        and user interfaces of
ForHRM, the payroll solution     OpenERP
of FormaTech
Joint approach :
      HR Management & Payroll
 Positions                                               Upload of the working
                The common bases of the two solutions         hours data

Candidatures       The synergies between the 2
                                                         Calculation from Gross
                   solutions work around 3 axes :
                                                                  to Net

Personal file      • Identification sheet
                   • Functionalities
                                                                Reports
                   • Infrastructure
Competences
 Evaluations
                     in order to optimize the
                     essential activities in the flows    Transactions to third
                     of the human resources                     parties
 Trainings
                     management.

Careers and                                                 Transfers to the
framework                                                 accounting / finance
The 4 stages the payroll administration
      HRM

   Added value           Composition of
   Differenciator       the remuneration



                             Payroll
                           calculation
   Heart of
                    =
   the offer
                         Transactions to
                          third parties



   Added value            BI & services
   Differenciator



      HRM
FormaTech: Who are we?
   FormaTech is a Brussels-based company, editing software
               solutions and specialized in the
         payroll management of workers in Belgium.



   1982: Company for development and integration created by
   Claude Glowacki (Doctor of Science, ULB)

   1995: Active in the area of the payroll software since the
   takeover of the activities of a specialized editor.

   2003: Project management, f.ex. the re-engeering of the
   backoffice of PARTENA SSE, in JAVA, with web server for on-line
   calculation of pays for the clients (Web-Salary project)

   2008: Takeover by the             social secretariat with the aim to
   renew its payroll applications.

   2011: Return on the market with ForHRM V3.
ForHRM: Payroll software
                                          •Composition of the remuneration
                                          •Calculation of the pay
                                          •Transactions for Third parties (NOSS, Taxes,
                                          Payslip, …)
                                          • Reporting, support and annex services
                                          • HR management modules (integration
                                          OpenERP)


                                          More than 340 employers/ 11.000
                                          employees (except UCM)
FormaTech is a Brussels-based
company, editing software solutions
                                          Top References: UCM Social secretariat, Materne
and specialized in the internal payroll
                                          Confilux, SmartBE, Boomerang, ...
management of workers in Belgium.
References
Ambition
   What are we doing and why ?


FormaTech offers to organisations the possibility to :
• Save money by reducing the operational costs linked
to the workers’ wages

• React faster by a 100% internal and custom-tailored
control of the whole payroll management

• Be efficient through the automation of the regular
legal obligations (Dimona, DMFA, Belcotax,...),

• Save time and avoid mistakes by integrating these
management processflow in the internal processes via
interfaces or by the creation of workflows

• Have a tool at their disposal for the analysis of the
performances and the specific management of the HR
department
Clients
                  For whom do we do it?

FormaTech : Widening of the offer and the markets

                 Putting at               Treatment   Responsibility
                  disposal




      Result



                                                         Social
                                           Service     Secretariat
     Process       Products               providers


                EDITEURS
                SOFTWARE
                Complementarities &
     Software       connectors        Services
ForHRM: a custom-tailored solution
        ForHRM is the evolving software solution of
        FormaTech based on modern technologies (Java,
        SOA, ORACLE …) facilitating its integration in the
        most various environments.




        ForHRM can be deployed on :

        • small mono-station configurations (Company,
        Fiduciary, small administration),

        • batteries of servers (Large Company, Social
        Secretariat, City), allowing the monthly treatment of
        tens of thousands of pays and the issues of legal
        documents.
ForHRM: Management of the
     remunerations
   ForHRM covers the 4 functional axis of the administrative
   management of human resources.
   1. Composition of remuneration: Identification sheet,
   measures and natures of the performances, application
   of the HR policy and strategy, optimization =
   Composition of the Gross
   2. Calculation of the pay: Follow-up and legal updates,
   Joint Committees, simulation, ergonomics, mass
   modifications, personalization = from the Gross to the
   Net
   3. Transactions to third parties: Editing and transmission
   of documents and information relating to the pays to
   the third parties (ONSS, Tax department, Workers, meal
   vouchers,…)
   4. Reporting, Support and Services: Analysis of
   performance, of conformity, information management,
   operational and legal assistance.
ForHRM: Control

• Legal and sectoral compliance thanks to the
  automated calculations for the specific characteristics
  of the Joint Committees (scales, interpretation of the
  diseases, various sectoral bonuses, Christmas
  bonuses,…) or of the sectors such as the APL or the
  Public.
• The easy and regular update, for legal maintenance
  (modification of the rates, the scales, the rules of
  calculation, the new regulations and legal
  constraints).
• The flexibility of the data structure allowing to quickly
  meet the new legal needs or personalization for the
  customer.
ForHRM: Optimalisation

  • The automatic management of all the electronic
    data flows (XML) related to e-government (Dimona,
    DMFA, Belcotax, DRS,...)

  • The integration interface for the links with external
    software (ERP, HRM) and of export towards
    databases (business intelligence).

  • The simplification of the production of original and
    rectifying pay slips by the complete historization of
    the data for the regularizations and simulations.

  • The refined management of the analytical
    Accountancy entries, in 5 axis.
ForHRM: Efficiency

• The user-friendliness of treeview (Explorer-like) and
the assistance of wizards guiding and permanently
controlling the data entry.

• The calculation and the production in real time of
pay slips and social documents in pdf format.

• The possibility to operate in a multi-employers,
multi-contracts environment and in 4 languages (Fr,
Nl, En, De) on the level of the production of the
documents, as well as the different interfaces.
ForHRM: Security & Access

    With regards to safety and access to the data,
    ForHRM is controlled by means of a user name and
    its password.
    Both keys :
    • open the access to one or more companies and,
    within one company, to a whole of employees,
    selected on the basis of more or less complex
    criteria
    • determine the authorised functions (on-line
    calculation of the salaries, ...)
    • can prohibit the access to certain data, certain
    functionalities.
ForHRM: Automation
 Amongst all the possibilities of automation we mention:
 The generation of pay codes through the
 interpretation of the employee’s social situation, without
 requiring an in-depth knowledge of the Belgian
 legislation,
 Recovery of the amounts of holiday certificates and
 the calculation of double holiday pays during the
 course of the holidays,
 Calculation of holiday pays and exit certificates,
 The management of seizures and undue amounts,
 Management of compulsory employment
 declarations (DIMONA),
 Management of the original and rectifying NOSS -
 DMFA declarations,
 Management of the DSR,
 The creation of custom-tailored workflows allowing
 the automation of the procedures,…
ForHRM: Support and Services

     Our solution : ForHRM + SERVICES « à la carte »:

     •Support and Assistance

     •Legal follow-up

     •Trainings

     •In-House administrator, Audit and Consultancy

     •Assistance regarding social legislation

     A custom-tailored coaching in collaboration with the
     services of the UCM Social secretariat.
Process and Software :
                                        HR administration
                                                                  • Employees (ForHRM)
                                                  Shared          • Activities (planning software)
                                               identification     • HR management (OpenERP)
                                                  sheets


                                                                  •Wage scales
                                               Identification     •Joint committee
                                                 sheets pay


                                                 Indiv. files
     Position                                                            Evaluations
                      Candidatures              Acts carreer                                         Trainings
   Competences                                                          Competences
                                                  Absences


                                           •Extensive
                                                                                               •Type, sessions
                                           identification sheet   •Plan of evaluation
                  •Automatic creation                                                          •Catalogue
                                           •Document              •Forms
•Management of    on the basis of E-                                                           •Enlistment
                                           management             •Reports
the positions     mail                                                                         •Management of
                                           •History of the        •Management of
•Flow charts      • Management of                                                              the meetings
                                           careers                competences
                  the candidates                                                               •Management of
                                           •Management of
                  Contracts                                                                    the rooms
                                           the holidays
Process and Software :
                                     Administration of the payroll
                         •Employees (ForHRM)
        Shared           •Activities (planning software)
     identification      • HR management (OpenERP)
        sheets

        Payroll          •Wage scales
     Identification      •Joint Committee
        sheets


     Uploading of               Calculation                                       Transaction
                                                                                                     Transfer to the
     the working              from Gross to                  Reports                 to the
                                                                                                       accounting
      time data                     Net                                           institutions


                         •Determination of           •Pay slip                                    •Excel file
                                                                            •E-Gov declarations   •Analytical
                         the Gross                   •Statistics of
•Planning software                                                          •Belcotax files       Accountancy on 5
                         •Calculation of the         performance
•Interface validation                                                       •Isabel files         axis
                         reductions /                •Accounting
controls                                                                    •274 files            •Personalized
                         deductions                  accordance
•Planning                •Calculation Tax on                                                      accounting plan
                                                     •Individual account
•Display of the data     Wages                       •Listing withholding
•Holidays /diseases      •Calculation of             tax reduction
                         amounts due NOSS            •Report of
                         •Extra-legal                absenteeism
                         advantages
ForHRM - OpenERP
Import / Synchronization:




                 Synchronization
               (Webservice, xml,…)
New offer HR management




     A new positioning allowing us
    Effectiveness and evolutionary
Karl VAS Sales Manager
GSM:     +32 (0)2 495 36 17 01
Tel:     +32 (0)2 675 08 41
Email:   karl.vas@formatech.be

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OpenERP - Payroll IntegrationFormatech

  • 1. 12th of April 2012 Payroll Integration A new approach of the Human Resources management Karl Vas 17/04/2012
  • 3. HR Modular proposal PAYROLL RECRUITMENT FINANCE PRESENCES REPORTING HR RFP Rating: 65% EMPLOYEES EXPENSES CLAIMS EVALUATIONS PROJECTS HOLIDAYS RFP Rating: 35%
  • 4. New offer HR Management The perfect combination The power and the The flexibility and the reliability of the calculation technology of the modules engine and interfacing of and user interfaces of ForHRM, the payroll solution OpenERP of FormaTech
  • 5. Joint approach : HR Management & Payroll Positions Upload of the working The common bases of the two solutions hours data Candidatures The synergies between the 2 Calculation from Gross solutions work around 3 axes : to Net Personal file • Identification sheet • Functionalities Reports • Infrastructure Competences Evaluations in order to optimize the essential activities in the flows Transactions to third of the human resources parties Trainings management. Careers and Transfers to the framework accounting / finance
  • 6. The 4 stages the payroll administration HRM Added value Composition of Differenciator the remuneration Payroll calculation Heart of = the offer Transactions to third parties Added value BI & services Differenciator HRM
  • 7. FormaTech: Who are we? FormaTech is a Brussels-based company, editing software solutions and specialized in the payroll management of workers in Belgium. 1982: Company for development and integration created by Claude Glowacki (Doctor of Science, ULB) 1995: Active in the area of the payroll software since the takeover of the activities of a specialized editor. 2003: Project management, f.ex. the re-engeering of the backoffice of PARTENA SSE, in JAVA, with web server for on-line calculation of pays for the clients (Web-Salary project) 2008: Takeover by the social secretariat with the aim to renew its payroll applications. 2011: Return on the market with ForHRM V3.
  • 8. ForHRM: Payroll software •Composition of the remuneration •Calculation of the pay •Transactions for Third parties (NOSS, Taxes, Payslip, …) • Reporting, support and annex services • HR management modules (integration OpenERP) More than 340 employers/ 11.000 employees (except UCM) FormaTech is a Brussels-based company, editing software solutions Top References: UCM Social secretariat, Materne and specialized in the internal payroll Confilux, SmartBE, Boomerang, ... management of workers in Belgium.
  • 10. Ambition What are we doing and why ? FormaTech offers to organisations the possibility to : • Save money by reducing the operational costs linked to the workers’ wages • React faster by a 100% internal and custom-tailored control of the whole payroll management • Be efficient through the automation of the regular legal obligations (Dimona, DMFA, Belcotax,...), • Save time and avoid mistakes by integrating these management processflow in the internal processes via interfaces or by the creation of workflows • Have a tool at their disposal for the analysis of the performances and the specific management of the HR department
  • 11. Clients For whom do we do it? FormaTech : Widening of the offer and the markets Putting at Treatment Responsibility disposal Result Social Service Secretariat Process Products providers EDITEURS SOFTWARE Complementarities & Software connectors Services
  • 12. ForHRM: a custom-tailored solution ForHRM is the evolving software solution of FormaTech based on modern technologies (Java, SOA, ORACLE …) facilitating its integration in the most various environments. ForHRM can be deployed on : • small mono-station configurations (Company, Fiduciary, small administration), • batteries of servers (Large Company, Social Secretariat, City), allowing the monthly treatment of tens of thousands of pays and the issues of legal documents.
  • 13. ForHRM: Management of the remunerations ForHRM covers the 4 functional axis of the administrative management of human resources. 1. Composition of remuneration: Identification sheet, measures and natures of the performances, application of the HR policy and strategy, optimization = Composition of the Gross 2. Calculation of the pay: Follow-up and legal updates, Joint Committees, simulation, ergonomics, mass modifications, personalization = from the Gross to the Net 3. Transactions to third parties: Editing and transmission of documents and information relating to the pays to the third parties (ONSS, Tax department, Workers, meal vouchers,…) 4. Reporting, Support and Services: Analysis of performance, of conformity, information management, operational and legal assistance.
  • 14. ForHRM: Control • Legal and sectoral compliance thanks to the automated calculations for the specific characteristics of the Joint Committees (scales, interpretation of the diseases, various sectoral bonuses, Christmas bonuses,…) or of the sectors such as the APL or the Public. • The easy and regular update, for legal maintenance (modification of the rates, the scales, the rules of calculation, the new regulations and legal constraints). • The flexibility of the data structure allowing to quickly meet the new legal needs or personalization for the customer.
  • 15. ForHRM: Optimalisation • The automatic management of all the electronic data flows (XML) related to e-government (Dimona, DMFA, Belcotax, DRS,...) • The integration interface for the links with external software (ERP, HRM) and of export towards databases (business intelligence). • The simplification of the production of original and rectifying pay slips by the complete historization of the data for the regularizations and simulations. • The refined management of the analytical Accountancy entries, in 5 axis.
  • 16. ForHRM: Efficiency • The user-friendliness of treeview (Explorer-like) and the assistance of wizards guiding and permanently controlling the data entry. • The calculation and the production in real time of pay slips and social documents in pdf format. • The possibility to operate in a multi-employers, multi-contracts environment and in 4 languages (Fr, Nl, En, De) on the level of the production of the documents, as well as the different interfaces.
  • 17. ForHRM: Security & Access With regards to safety and access to the data, ForHRM is controlled by means of a user name and its password. Both keys : • open the access to one or more companies and, within one company, to a whole of employees, selected on the basis of more or less complex criteria • determine the authorised functions (on-line calculation of the salaries, ...) • can prohibit the access to certain data, certain functionalities.
  • 18. ForHRM: Automation Amongst all the possibilities of automation we mention: The generation of pay codes through the interpretation of the employee’s social situation, without requiring an in-depth knowledge of the Belgian legislation, Recovery of the amounts of holiday certificates and the calculation of double holiday pays during the course of the holidays, Calculation of holiday pays and exit certificates, The management of seizures and undue amounts, Management of compulsory employment declarations (DIMONA), Management of the original and rectifying NOSS - DMFA declarations, Management of the DSR, The creation of custom-tailored workflows allowing the automation of the procedures,…
  • 19. ForHRM: Support and Services Our solution : ForHRM + SERVICES « à la carte »: •Support and Assistance •Legal follow-up •Trainings •In-House administrator, Audit and Consultancy •Assistance regarding social legislation A custom-tailored coaching in collaboration with the services of the UCM Social secretariat.
  • 20. Process and Software : HR administration • Employees (ForHRM) Shared • Activities (planning software) identification • HR management (OpenERP) sheets •Wage scales Identification •Joint committee sheets pay Indiv. files Position Evaluations Candidatures Acts carreer Trainings Competences Competences Absences •Extensive •Type, sessions identification sheet •Plan of evaluation •Automatic creation •Catalogue •Document •Forms •Management of on the basis of E- •Enlistment management •Reports the positions mail •Management of •History of the •Management of •Flow charts • Management of the meetings careers competences the candidates •Management of •Management of Contracts the rooms the holidays
  • 21. Process and Software : Administration of the payroll •Employees (ForHRM) Shared •Activities (planning software) identification • HR management (OpenERP) sheets Payroll •Wage scales Identification •Joint Committee sheets Uploading of Calculation Transaction Transfer to the the working from Gross to Reports to the accounting time data Net institutions •Determination of •Pay slip •Excel file •E-Gov declarations •Analytical the Gross •Statistics of •Planning software •Belcotax files Accountancy on 5 •Calculation of the performance •Interface validation •Isabel files axis reductions / •Accounting controls •274 files •Personalized deductions accordance •Planning •Calculation Tax on accounting plan •Individual account •Display of the data Wages •Listing withholding •Holidays /diseases •Calculation of tax reduction amounts due NOSS •Report of •Extra-legal absenteeism advantages
  • 22. ForHRM - OpenERP Import / Synchronization: Synchronization (Webservice, xml,…)
  • 23. New offer HR management A new positioning allowing us Effectiveness and evolutionary
  • 24. Karl VAS Sales Manager GSM: +32 (0)2 495 36 17 01 Tel: +32 (0)2 675 08 41 Email: karl.vas@formatech.be