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Ontario CIO Shared Service Meeting June 1 2018
This document provides an agenda and overview for a Shared Services meeting at eCampusOntario. The agenda includes welcoming introductions, discussing eCampusOntario's context and test concepts, collecting thoughts on a test concept, supporting equity and access, discussing a provincial survey structure and communications strategy, measuring sandbox success, and next steps. The overview discusses eCampusOntario's reach across Ontario post-secondary institutions, the principles of extending practice and rethinking as themes to guide program designs, assumptions about openness, examples of open educational resources, and potential benefits and structures for a shared services program.
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Ontario CIO Shared Service Meeting June 1 2018
- 1. 2 ontario Shared Services Meeting 1 June2018 0900 – 1200h eCampusOntario ORION Board Room
- 2. 3 ontario 1. Welcome andintroductions 2. eCampusOntario context 3. Background and history of test concept/s for today’s meeting 4. Collecting your thoughts on the test concept 5. Supporting equity and access 6. Provincial survey structure and communications strategy 7. Measuring Sandbox success 8. Next steps Agenda
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- 7. 8 45 institutions 16,000+ courses 700+programs Resources for students Resources for faculty Opportunities for engagement
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- 10. 11 Extending practice is aguiding principle
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- 13. 14 Rethinking Needs to beat the core of our practice
- 14. 15 Rethinking AS aTheme to guide our program designs Rethinking learning resources Rethinking the learning experience Rethinking recognition of learning Designs
- 15. 16 ontario Rethinking Learning Resources Whathappens when we bring teaching and learning into the open?
- 16. 17 Grant freedoms insteadof imposing restrictions Sharing is fundamental to teaching Collaboration is a good thing Assumptions about Openness
- 17. Open Education encompassesresources, tools and practices that are free of legal, financial and technical barriers and can be fully used, shared and adapted in the digital environment. Scholarly Publishing and Academic Resources Coalition- sparcopen.org
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- 23. A simple, standardized way togrant copyright permissions to your creative work.
- 24. Some Rights Reserved CreativeCommons logo by Creative Commons used under under a Creative Commons Attribution 3.0 License
- 25. Open thinking isspreading worldwide
- 26. Vital Sign Measurement Acrossthe Lifespan – 1st Canadian Edition
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- 33. 34 learner savings inOntario to Date Total savings for Ontario: $543,877 Fall 2017 savings: $218,201 Total learners impacted: 5,518
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- 39. 40 Funding Programs 2018-19 P res e n tat io n Funding initiatives for 2018-19 based on three strategies Aiming for calls for proposals to institutions by May 31, 2018 Awards by September 7, 2018 Translating strategy into action
- 40. 41 Focus on ThreeStrategies STRATEGY 1 LEAD THROUGH OPEN AND COLLABORATIVE PRACTICES STRATEGY 2 BUILD CAPACITY THROUGH SHARED AND COLLABORATIVE SERVICES STRATEGY 3 INSPIRE INNOVATION THROUGH INVESTMENT IN APPLIED RESEARCH AND DEVELOPMENT FOR TECHNOLOGY- ENABLED LEARNING
- 41. 42 Translating strategy into action OpenInnovation as a guiding principle Funding calls for two focus areas: open resources, and research and innovation Funding to support development of a shared service structure for educational applications to support institutions, faculty and students
- 42. 43 What is OpenInnovation? Open Innovation is “the use of purposive inflows and outflows of knowledge to accelerate internal innovation, and expand the markets for external use of innovation, respectively.” ** Open innovation is a good fit for a system agency that distributes public funds to benefit system partners: institutions, faculty and students Our focus at eCampusOntario is to enhance learning and teaching practices through an open innovation agenda that is centred on open resource development and evidence- based scholarship (SoTL) ** Source: Chesbrough, H. (2006) Open innovation: researching a new paradigm. Oxford University Press.
- 43. 44 funding targets for2018-19 For Investment in open + collaborative initiatives, Shared services and research and innovation ACTIVITIES Investments in collaborative and shared services that benefit institutions, faculty and students. Services aimed at reducing costs while increasing capabilities. 1.3M S 2 : S H A R E D S E R V I C E S Investments in open and collaborative programs, localized in institutions and as system-wide initiatives . Funding to flow as grants (RFPs). 6.65M S 1 : O P E N I N I T I A T I V E S Funding for research and innovation initiatives that further our knowledge in emergent areas of practice including AI, VR, AR, authentic assessment, prior learning assessment, microcredentials (RFPs) 3.5M S 3 : R E S E A R C H A N D I N N O V A T I O N
- 44. 45 Strategy 1: Open + collaborative Initiatives Callfor Proposals Theme areas for development o OER for flexible, online and blended learning in trades training and technology o OER for a full credential (Z-Cred) o OER for experiential learning and workplace integration o OER for virtual simulation and augmented reality o OER for curriculum materials and ancilliary resources for courses with open textbooks o OER for Health Sciences and STEM
- 45. 46 Strategy 3: Research andInnovation - Centres of excellence Investments in research to design, test and/or evaluate experiential learning initiatives that can be scaled to serve member institutions. Research on skills gap assessment and training strategies, recognition of prior learning, authentic assessment, recognition of transversal skills, and adaptive learning systems E X P E R I E N T I A L L E A R N I N G Investments for research on open pedagogies, collaborative practice models, peer assessment strategies, open innovation and co-creation projects with students, including moving SXDLab projects from development prototyping to evaluation in classrooms O P E N E D U C A T I O N A L P R A C T I C E S Funding for research and innovation initiatives that further our knowledge in emergent areas of practice including tools and techniques for inclusive design for learning, virtual reality, augmented reality, serious games, planning and mapping of curricula and personal learning, micro-credentials, competency-based and adaptive learning or training systems R E S E A R C H I N E M E R G E N T A R E A S O F T E C H - E N A B L E D L E A R N I N G
- 46. 47 Strategy 2: Shared Services Fundingto support the development of a shared service infrastructure for educational applications for institutions, faculty and students Focus group with AVPs Teaching and Learning Focus group with CIOs Survey to institutions through VPA Office Select candidate technology functions for Sandbox 2 Develop procurement process for moving desired educational technology applications into a service environment Shared services
- 47. 48 Sandbox v1.0 2016-2018 Sandbox v2.0 2018-19 Data sharing principles Candidate technologies Shared Service Operations Survey Themes *Commodity * Open * Emergent Institutions opt-in Negotiation begins with X number of institutions and vendors Evaluation process Results shared Operations commence 2019-20 2018 2019
- 48. 49 ! ! ! Memorandum!of!Understanding!!!!!!!!! ! Between:!!! BCcampus! And:!! !BCNET!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Dated:!January!23,!2014! ! Educational!leaders!within!British!Columbia!recognize!that!there!are!mutual!benefits!in!collaborating!to!support!a! broad!range!of!learning!and!technology!services.!This!Memorandum!of!Understanding!(MoU)!describes!and! confirms!the!roles!of!BCcampus!and!BCNET!in!the!provision!of!collaborative!educational!technology!services!and! the!coordination!of!information!exchanges!between!the!organizations!and!system!partners!with!respect!to! educational!technologies.!The!intent!of!the!MoU!is!to:! ! ! Optimize!the!benefits!of!partnership!programs!around!service!delivery! ! Minimize!business!process!redundancy! ! Provide!a!forum!for!discussion!of!service!levels,!change!management!plans,!and!mechanisms!for!solving! disagreements! ! The!individual!and!joint!roles!for!each!organization!are!outlined!below.! ! BCcampus!role! BCNET!role! • At!the!request!of!participating!institutions,!or!BC! government!department/s,!or!as!a!result!of!an! environmental!scan,!BCcampus!will!research,! evaluate!and!implement!pilot!instances!of! educational!technologies!and!applications:! o Research!innovative!educational! technologies!for!adoption!! o Coordinate!and!develop!communities!of! practice!for!evaluation!and!pilot! implementation!of!the!technologies! o Implement!and!support!technologies!and! applications;!establish!interim!governance! through!the!pilot!phase! • With!support!of!its!institutional!members,!BCNET! will!operate!mature!shared!educational!technology! services:! o Provide!core!IT!infrastructure!(hosting,!storage,! networks,!…)!!as!the!basis!for!such!services! o Procure!and!manage!software!licenses!and! thirdWparty!services!needed!for!the!deployment! and!growth!of!educational!technologies! o Create!and!manage!contractual!agreements! with!members!for!services! o Act!as!the!signatory!for!various!contractual! agreements!with!suppliers! Joint!roles! • Transition!of!educational!technologies!and!applications!from!pilot!to!operational!phases,!facilitated!through! collaborative!IT!and!educational!technology!/!teaching!and!learning!working!groups!(e.g.!Collaborative! Technologies!Working!Group,!LMS!Working!Group,!and!others!as!required.)! • Collaborative!development!of!a!roadmap!for!shared!educational!technology!services!! ! Partners!to!this!Memorandum!of!Understanding:! ! ! ! David!Porter! Executive!Director,!BCcampus! !! ! ! ! ! ! ! Michael!Hrybyk! President!and!CEO,!BCNET!! Model structures Research and Evaluation vs. Operations o Partner model used in British Columbia o BCcampus and BCNET o BCcampus supports research and evaluation of candidate technologies with institutions o BCNET operates shared services and provides a licensing model for equitable access
- 49. 50 Model structures Varying levelsof participation o Active o Enterprise o Sandbox o Evaluating or considering Varying kinds of financial support o Hosted open source software o Implementation grant o Operating grant
- 50. 51 A shared servicesprogram will benefit all member post- secondary institutions in Ontario by providing equitable access to educational tools and technologies across the province. S Y S T E M I C V A L U E Candidate tools or technologies will be identified by member institutions in the following areas: o Commodity services (for example, online proctoring systems) o Emergent or experimental technologies (for example, virtual simulation builders) o Open source platforms (for example, open annotation tools and open publishing platforms, captioning systems for AODA compliance) P L A T F O R M T Y P E S The shared services program will seek to drive down the cost of educational technology for Ontario institutions, with a focus on equity across the system. A D D R E S S I N G C O S T S Some candidate technologies will be piloted, tested and evaluated by member institutions using the eCampusOntario Sandbox or an equivalent action research approach. In cases where a tool or technology is already in use at an institution, alternative evaluation approaches may be considered. E V A L U A T I O N TEST CONCEPTS
- 51. 52 QUESTIONS CANDIDATE TECHNOLOGIES How do webest reach member institutions to identify candidate technologies and functions? How would a survey be structured? MEASURING SUCCESS How might we decide to measure Sandbox success and define next steps for taking a sandboxed technology to a shared service status? ENSURING SYSTEM EQUITY What payment structures might best support equity and access for all Ontario institutions, irrespective of size?
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