Online Collaboration

1. Perform Online Collaboration
Online Collaboration 1
European Computer Driving Licence
4/22/2018

2. Online Collaboration 2
 Please check the spelling of your name (in accordance with
NRIC or Passport)
 Please set mobiles to silent
 No food and drinks (except bottle drinks with CAP)
 Training materials
 Washroom and emergency exits location
 AM Tea break: 10 – 10:15 am (15 minutes)
 Lunch break: 12-1pm (1 hour)
 PM Tea break: 3 – 3.15pm (15 minutes)
 Please scan your thumb drives for viruses
Points to Note
4/22/2018

3. Online Collaboration 3
 WSQ is a national credentials system developed and
managed by Singapore Workforce Development Agency (WDA)
 WDA has changed name to WSG (Workforce Singapore)
 Aim to train, develop, assess and recognise adult workers for
competencies that companies need of their employees
What is ES WSQ
4/22/2018

4. Online Collaboration 4
 At end of lesson, you are required to take a summative
assessment using the online tools of International Computer
Driving Test (ICDL)
 To be assessed as competent you must attain:
 Minimum 75% attendance
 Minimum 75% pass for ICDL Test
Assessment
4/22/2018

5. Online Collaboration 5
 Lesson 1: Collaboration Concepts
 Key Concepts
 Cloud Computing
 Lesson 2: Preparation for Online Collaboration
 Common Setup Features
 Setup
 Lesson 3: Using Online Collaboration Tools
 Google+ Social Media
 Online Storage: Google Drive
 Google Docs, Google Sheets, Google Slides
 Google Calendar, Google Hangout (Online Meeting)
 Online Learning Environment
 Lesson 4: Mobile Collaboration
 Mobile Devices and Operating Systems
 Using Mobile Devices
 Managing Apps and Synchronising Content
Course Outline
4/22/2018

6. Online Collaboration 6
 Using Online Collaborative Tools
 Productivity Applications (Google Drive, Google Doc, Office 365)
 Online Calendars (Google Calendar)
 Social Media (Google+, Facebook, Twitter)
 Online Meetings (Google Hangout)
 Online Learning Environments
Coursera.org
Udemy.com
Alison.com
Course Outline
4/22/2018

7. Online Collaboration 7
 Mobile Collaboration
 Key Concepts
 Using Mobile Devices
 Applications
 Synchronisation
Course Outline
4/22/2018

8. Collaboration Concepts
 Common terms
 Information and Communication Technology (ICT)
 Cloud computing
 Mobile technology
 Exercise 1 match the cards
(Refer Page 2)
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9. Exercise 1 (Answer)
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ICT
Storing application & data on the Internet
instead of individual PC or network
CLOUD
COMPUTING
Enable users to access the Internet
anytime, anywhere using wireless
technology
MOBILE
TECHNOLOGY
Technology that allows sharing of
communications and information globally

10. Common collaboration tools
 Exercise 2 (Refer Page 2)
 Productivity applications, e.g. Office 365, Google Documents
 Social media (Facebook, Google+)
 Online calendars (Google Calendar)
 Online meetings (Google Hangouts)
 Online learning environments
(Coursera.org Udemy.com Alison.com)
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11. Characteristics of collaboration tools
 Exercise 3 (Refer Page 2)
 Multiple users
 Real time editing
 Global reach
 Concurrent access
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12. Benefits & Risks of online
collaboration
 Exercise 4 (Refer Page 2, 3 & 4)
 In your groups, list benefits and risks
associated with using online
collaboration tools.
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13. Benefits of online collaboration
 Sharing of files and calendars
 Reduced travel expenses
 Ease of communication
 Enhanced teamwork
 Global access
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14. Risks of online collaboration
 Unauthorised access to shared files
 Insufficient management of version control
 Malware threats
 Identity/data theft
 Service interruptions
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15. Intellectual property rights
 What is intellectual property right?
 What is the term used for infringing
intellectual property rights?
 What can we do to avoid infringing
on intellectual property rights?
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16. What is Intellectual Property?
 Intellectual property (IP) refers to creations of the mind,
such as inventions; literary and artistic works; designs;
and symbols, names and images used in commerce.
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17. What is Infringing on intellectual
property right?
 IP infringement is any breach of intellectual property
rights. IP rights are infringed when a work protected by
IP laws is used, copied or otherwise exploited without
having the proper permission from a person who owns
those rights.
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18. How can we avoid infringing on
intellectual property right?
 Exercise 5 (Refer Page 4)
 Seek permission from copyright owner
before using the material.
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19. Cloud computing
 IT services are usually hosted by
third-party service providers.
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20. Cloud computing
 Providers usually charge a monthly fee
based on number of computers or
devices that access the service
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21. How does cloud help collaboration?
 Exercise 6 (Refer Page 5 & 6)
 Cloud computing enables the following:
 Provide storage of shared documents and files
 Has a range of Applications and Tools
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22. Benefits of cloud computing
 Reduced costs
 Enhanced mobility
 Scalability
 Automatic updates
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23. Risks of cloud computing
 Dependence on service providers
 Data protection and control
 Potential loss of privacy
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24. Preparing for online collaboration
 Exercise 7 (Refer Page 9)
 What is a plug-in?
 Additional program or application that needs to
be installed on PC or device before we can use
the online collaboration tool
 Example Java, Flash Player – need to install
the program on EVERY device, i.e. on each PC
(at home and office), tablet, smart phone
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25. Examples of plug-ins
 Java
 Adobe Flash
 Video Players
 Apple QuickTime Player
 Real Player
 Google Earth
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26. Common equipment for
collaboration
 What are some common tools or equipment you may
need to participate in online collaboration?
 Exercise 8 (Refer Page 10)
 List some tools/equipment required for
online collaborations
 Desktop, laptop, tablet
 Webcam
 Microphones
 Speakers
 Headphones
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27. Firewall may restriction online
access
 What is a firewall?
 Security system that controls traffic in a network
 Used to prevent intrusion, hacking , etc.
 May be hardware-based or software-based
 Exercise 9 (Refer Page 10)
 What may restrict your online access
when using online collaborative tools?
 Firewall
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28. Setup software
 What is:
 VoIP – Voice over Internet Protocol?
 Making phone calls over internet (Skype, Google Hangout)
 IM – Instant Messaging?
 Instant real time text communication
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29. Services that provides online
sharing
 Google Drive
 Dropbox
 OneDrive – previously known as SkyDrive (belongs to
Microsoft)
 Launch Google Chrome and Sign in your Gmail Account
if you have an existing Gmail Account in your
Smartphone. If you don’t have Gmail Account, Create
one.
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30. Services that provides online
sharing
 Exercise 10 (Refer Page 24)
 What other websites are there?
 IDrive
 Amazon Cloud Drive
 iCloud Drive (Apple)
 OpenDrive
 Google Drive
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31. Limitation of online storage
 Exercise 11 (Refer Page 25)
 Size limit
 Time limit
 Sharing restriction
 Online storage ≠ backup!!!
 Dependence on service provider
 Content limit
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32. Practice Social Media
 Hands On Activities
 Login to Gmail
 Launch Google+
 Practice posting message, photo
video, polls and location
 Refer to Hands On Activities Sheet (1 Page)
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33. Set up, modify permission/privacy
 Click Home Tab
 Click Privacy Tab
 Refer to Hands On Activities Sheet (1 Page)
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34. Post comment/link on social media
 Log in to Google+ account to practice
 Refer to Hands On Activities Sheet (1 Page)
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35. Practice Google Drive
 Hands On Activities
 Create a Word or Excel file and
save it into your desktop folder
 Login to drive.google.com
 Refer to Hands On Activities Sheet (1 Page)
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36. Online productivity applications
 Office 365
 Google documents, Google sheets,
Google Slides
 Used to create word processed,
spread sheets and presentation
documents
 Refer to Hands On Activities Sheet (1 Page)
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37. Google Calendar
 Hands On Activities
 Create multiple calendars for different purposes
 Share your calendars with others
 Sync with your mobile devices
 Refer to Hands On Activities Sheet (1 Page)
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38. Social media tools for collaboration
 What is social media?
 Exercise 12 (Refer Page 41-42)
 “Social media is computer-mediated tools that allow people
to create, share or exchange information, ideas, and
pictures/videos in virtual communities and networks.”
 Wikipedia:
http://en.wikipedia.org/wiki/
Social_media retreived 24 Apr 2015
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39. Common social media tools
 Social networks (Facebook, LinkedIn, Google+ etc.)
 Wikis (Web based Encyclopedia)
 Forums, Bulletin / Message Boards and
Discussion groups
 Blogs (Online Diary / Journal, eg:
Google Blogspot, Wordpress)
 Micro blogs (Twitter)
 Content communities (YouTube,
Microsoft Community answers.microsoft.com/en-us/)
 See Your Book Page 41 & 42 (Important)
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40. Online meeting (Google Hangouts)
 Hands On Activities
 Practice create and delete meetings
 Log in to Google+ account to practice
 Refer to Hands On Activities Sheet (1 Page)
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41. Online learning environment
 Enables students to access learning through any Internet
enable devices
 Virtual learning environment
 Learning management system
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42. Features in an Online Learning
Environment
 Exercise 13 (Refer Page 69-70)
 Calendar
 Noticeboard
 Chat
 Assessment records
OLE
 VLE
 LMS (Administration, documentation….)
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43. Accessing online learning
 Hands On Activities
 Refer to Hands On Activities Sheet (1 Page)
 For more free online courses visit
www.coursera.org
www.udemy.com
www.Alison.com
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44. Mobile collaboration
 Common mobile devices
 Common operating systems used by mobile devices
 Exercise 14 (Refer Page 76)
 Google Android
 Apple iOS
 Microsoft Windows Phone
 Blackberry Research In Motion
 Nokia Symbian
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45. Bluetooth
 Exercise 15 (Refer Page 76)
 What is Bluetooth?
 Wireless technology standard for exchanging
data over short distance between devices
 What is the usage of Bluetooth?
 Cable replacement
 Connecting wireless headset to mobile phone
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46. Types of connection for mobile
devices
 Exercise 16 (Refer Page 77)
 Types of Internet connections for mobile collaborations
 WLAN – Wireless Local Area Network
 Mobile Internet (3G, 4G)
 What is 3G / 4G?
 Standard for mobile phone mobile communication
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47. Security concerns for mobile
devices
 Exercise 17 (Refer Page 77)
 Use a STRONG PIN
 Backup content regularly
 Turn off wireless/Bluetooth
when not in use
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48. Using mobile devices
 Hands On Activities
 Practice connecting to the Internet
 Refer to Hands On Activities Sheet (1 Page)
 Send and receive email
 Refer to Hands On Activities Sheet (1 Page)
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49. Using mobile devices
 Hands On Activities
 Add, edit remove calendar event
 Refer to Hands On Activities Sheet (1 Page)
 Share pictures and videos
 Refer to Hands On Activities Sheet (1 Page)
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50. Common apps for mobile devices
 Exercise 18 (Refer Page 82)
 News – Channel News Asia, Straits Times
 Social media – Facebook, Google+, Twitter,
LinkedIn
 Productivity apps – Google Drive, Office365
 Maps – Google Maps, OneMap, Street Directory
 Games – Candy Crush, Pokemon
 E-books – Kindle
 Communication – WhatsApp, WeChat, Skype
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51. Where to get mobile apps?
 Google Play Store
 Apple App Store
 Windows Store
 Amazon Appstore
 Blackberry World Store
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52. Using mobile apps
 Hands On Activities
 Search for apps
 Refer to Hands On Activities Sheet (1 Page)
 Install and uninstall apps
 Refer to Hands On Activities Sheet (1 Page)
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53. Using mobile apps
 Hands On Activities
 Update app
 Refer to Hands On Activities Sheet (1 Page)
 Using mobile apps, e.g. Skype, social media, maps,
 Refer to Hands On Activities Sheet (1 Page)
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54. Synchronising apps
 Exercise 19 (Refer Page 83-84)
 What is the purpose of synchronising content?
 Ensure data is sync between all your devices
(desktop, laptop, tablet, smartphone)
 Setup synchronisation
 Refer to Hands On Activities Sheet (1 Page)**
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