Digismartek explain here Document Management System Software Components. Using this type of component we have successfully done document management. Capture,Index, storage , Metadata,Workflow, Security, Publishing is the main component of DMS.

1. Why Document Management System Software is important for every organization

2. Document management system, or as it is known as, DMS
is a system which is based on computer programs and uses it
store, manage and track documents and reduce paper use
resulting in Paperless office and also promote digitally
integrated world.
It is similar with the concepts of content management
systems and is related to workflow management and
electronic document.
DOCUMENT MANAGEMENT SYSTEM SOFTWARE
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3. WHAT IS A DOCUMENT
In the today’s computer age, a document is usually used to
illustrate a mainly textual file, along with its composition and
blueprint, such as fonts, colors and additional images.
The recent term 'document' can no longer be defined by its
broadcasting medium, such as paper, following the reality of
electronic documents.
'Documentation' has more meanings than a written or
drawn presentation of thoughts.
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4. OTHER NAMES FOR DOCUMENT MANAGEMENT SYSTEMS
Electronic Document Management
Interactive Database Systems
Integrated Document Management
Customer Relationship Management
Digital Storage
eDocuments
Digital Vault
Content and Knowledge Management

5. COMPONENTS OF DOCUMENT MANAGEMENT SYSTEMS
DMS
CAPTURE
INDEX
STORAGE
META
DATA
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6. CAPTURE
Capture means accepting processing
the images of paper documents from
different types of scanners or
multifunctional printers.
Optical Character Recognition (OCR)
or Optical Mark Recognition (OMR) are
the software's which are commonly
used for the said process.
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7. INDEX
Index is unique document
identifier which helps tracking
electronic documents.
It also provides classification
through the documents’ Metadata
as well as through the word
indexes that are extracted from the
documents’ contents.
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8. STORAGE
Storage of the documents usually
includes management of those
documents; there location of
storage, for how long they are to
be stored, migration of the
documents from one storage
media to another and eventual
document destruction.
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9. METADATA
 The metadata is stored for each document and is usually extracted
from the same document automatically or suggest the user to do so.
METADATA
Data
Management
Data
Retrieval
Data
Preservation
Data
Discovery
Data
Sharing
Data
Context

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