The document discusses electronic document management systems (EDMS) and enterprise content management (ECM). It provides an overview of key concepts in document management including creation and distribution, filing and storage, indexing, search and retrieval, business process management, and security. It outlines problems with paper-based systems and how EDMS addresses these issues through electronic creation, storage, retrieval, security controls and disaster recovery. The document also covers different types of EDMS, features of EDMS that enable information sharing, and functions that EDMS can provide to organizations.
Businesses create documents everyday, but without an effective filing plan, content quickly turns to chaos. Document management is the process of applying policies and rules to how documents are created, stored, updated and eventually retired. This slideshare identifies the top document management functions and how document management software can help.
For more information on document management in the cloud, visit www.fileplan.com
A presentation on document management system presented by Converse Solutions during the Global Executive Event in Colombo, Sri Lanka, 22nd August 2010.
Document Management System - docManagerRajesh Shah
A Document Management System (DMS) is a system (a digital program which manages all types of documents) used to store or archive, track or retrieve & manage the pile of documents. It comprises of keeping version control of documents & track history about the document modifications.
Organizational Benefits Of Document Management SystemClare White
There are several benefits of document management system(DMS). Sometimes it seems that DMS becoming a necessity for organizations. I'd say future belongs to DMS.
Businesses create documents everyday, but without an effective filing plan, content quickly turns to chaos. Document management is the process of applying policies and rules to how documents are created, stored, updated and eventually retired. This slideshare identifies the top document management functions and how document management software can help.
For more information on document management in the cloud, visit www.fileplan.com
A presentation on document management system presented by Converse Solutions during the Global Executive Event in Colombo, Sri Lanka, 22nd August 2010.
Document Management System - docManagerRajesh Shah
A Document Management System (DMS) is a system (a digital program which manages all types of documents) used to store or archive, track or retrieve & manage the pile of documents. It comprises of keeping version control of documents & track history about the document modifications.
Organizational Benefits Of Document Management SystemClare White
There are several benefits of document management system(DMS). Sometimes it seems that DMS becoming a necessity for organizations. I'd say future belongs to DMS.
What is Greenbox(DMS)?
Greenbox is a powerful, secure, and easy to use web-based document collaboration solution that converts your organization into a green & paperless workplace
Why Greenbox?
Helps store, track, share and manage the documents
Organize and Streamline content in a centralized repository
Cloud and On-premise storage
Digitize your documents and go paperless
Greenbox for industries
Pharmaceutical Industries
Manufacturing Industries
Real Estate Industries
Construction Industries
Engineering Industries
Education Industries
HR & Recruitment Industries
Financial Industries
Healthcare Industries
FMCG
Key Features
Cloud Storage - Never lose any document. Get a secured cloud location that serves as the central repository where you can put all your documents and files.
System and Admin Authority - Get notified when document is modified or shared. Set reminders on documents that require attention later.
Metadata - Add custom metadata to organize and search your documents.
Versioning - Track document version history and restore any previous version. With audit trail, keep a track of actions performed on the documents.
Share and Collaborate - Share entire documents or sub-sections with individuals or groups, at the same time maintaining granular control over the actions on the shared document. Define the expiry of your shared file link to keep it more secure.
Powerful Search - Search through Open text, OCR, and metadata to find documents instantly.
Security - No tampering, damaging or misplacing of documents with highly secure and encrypted capabilities keeping away threats like ransomware. The ability for system admin and users to control the file-sharing through roles and permissions well-defined for safe and secure sharing of files.
Expiry and notifications - Define the document expiry and get notifications and reminders.
Encryption - The documents are 256-bit AES encrypted in the cloud and stored safely and sent via a secure SSL connection.
Web application and Android, iOS mobile app available.
Important features of document management system softwareDigismartek
Digismartek : often referred to as Document Management Systems is the use of a computer system and software to store,manage and electronic images of paper based information.
Electronic Records Management An OverviewKen Matthews
It's estimated that more than 90% of the records being created today are electronic. Coupled with the overwhelming growth of electronic messages - most notably e-mail and instant messaging - the management of electronic records has become a critical business issue. How that information is managed has significant business, legal, and technology ramifications. Ultimately, it doesn't matter what medium is used to create, deliver, or store information when determining if content is a record and should be managed accordingly. Electronic Records Management is not a total solution – it must work in concert with good records management programs, good agency business practices, and reliable information technology infrastructures.
This presentation is intended to provide a foundation to address the challenges of effective Electronic Records Management particularly, but not exclusively in a government context.
8 Reasons You Need an Electronic Document Management SystemHelpSystems
Want to go paperless in the office and boost employee productivity? View this slideshow to learn how you can with an electronic document management system.
Findability and discoverability of information / records in an organization is dependent on how much it has been worked on in terms of metadata identification, scope notes, etc.
Users are interested in getting the right information that serves their purpose. The content ought to be grouped (classified) so as to enhance its findability. The term taxonomy has bee used in the document to denote indexing.
FORTHCOMING TRAINING IN ELECTRONIC RECORDS MANAGEMENT: Book your slot today from the following Link: http://kenvisiontechniks.com/kenwp/event/electronic-records-information-management/
8 Reasons It's Time to Implement an Electronic Document Management SystemHelpSystems
Don't let paper-based processes slow you down any longer. Find out why it's time to implement electronic document management.
Watch the on-demand webinar on HelpSystems.com:
https://www.helpsystems.com/resources/on-demand-webinars/8-reasons-its-time-implement-electronic-document-management-system
A document management system (DMS) is a set of computer programs used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking). This web solution provides facility for manipulating the internal operation of the firm.
This presentation provides you with an overview of Electronic Records Management (ERM). The slides are from the AIIM ERM Certificate Program covering technologies and global best practices for managing electronic records.
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
What is Greenbox(DMS)?
Greenbox is a powerful, secure, and easy to use web-based document collaboration solution that converts your organization into a green & paperless workplace
Why Greenbox?
Helps store, track, share and manage the documents
Organize and Streamline content in a centralized repository
Cloud and On-premise storage
Digitize your documents and go paperless
Greenbox for industries
Pharmaceutical Industries
Manufacturing Industries
Real Estate Industries
Construction Industries
Engineering Industries
Education Industries
HR & Recruitment Industries
Financial Industries
Healthcare Industries
FMCG
Key Features
Cloud Storage - Never lose any document. Get a secured cloud location that serves as the central repository where you can put all your documents and files.
System and Admin Authority - Get notified when document is modified or shared. Set reminders on documents that require attention later.
Metadata - Add custom metadata to organize and search your documents.
Versioning - Track document version history and restore any previous version. With audit trail, keep a track of actions performed on the documents.
Share and Collaborate - Share entire documents or sub-sections with individuals or groups, at the same time maintaining granular control over the actions on the shared document. Define the expiry of your shared file link to keep it more secure.
Powerful Search - Search through Open text, OCR, and metadata to find documents instantly.
Security - No tampering, damaging or misplacing of documents with highly secure and encrypted capabilities keeping away threats like ransomware. The ability for system admin and users to control the file-sharing through roles and permissions well-defined for safe and secure sharing of files.
Expiry and notifications - Define the document expiry and get notifications and reminders.
Encryption - The documents are 256-bit AES encrypted in the cloud and stored safely and sent via a secure SSL connection.
Web application and Android, iOS mobile app available.
Important features of document management system softwareDigismartek
Digismartek : often referred to as Document Management Systems is the use of a computer system and software to store,manage and electronic images of paper based information.
Electronic Records Management An OverviewKen Matthews
It's estimated that more than 90% of the records being created today are electronic. Coupled with the overwhelming growth of electronic messages - most notably e-mail and instant messaging - the management of electronic records has become a critical business issue. How that information is managed has significant business, legal, and technology ramifications. Ultimately, it doesn't matter what medium is used to create, deliver, or store information when determining if content is a record and should be managed accordingly. Electronic Records Management is not a total solution – it must work in concert with good records management programs, good agency business practices, and reliable information technology infrastructures.
This presentation is intended to provide a foundation to address the challenges of effective Electronic Records Management particularly, but not exclusively in a government context.
8 Reasons You Need an Electronic Document Management SystemHelpSystems
Want to go paperless in the office and boost employee productivity? View this slideshow to learn how you can with an electronic document management system.
Findability and discoverability of information / records in an organization is dependent on how much it has been worked on in terms of metadata identification, scope notes, etc.
Users are interested in getting the right information that serves their purpose. The content ought to be grouped (classified) so as to enhance its findability. The term taxonomy has bee used in the document to denote indexing.
FORTHCOMING TRAINING IN ELECTRONIC RECORDS MANAGEMENT: Book your slot today from the following Link: http://kenvisiontechniks.com/kenwp/event/electronic-records-information-management/
8 Reasons It's Time to Implement an Electronic Document Management SystemHelpSystems
Don't let paper-based processes slow you down any longer. Find out why it's time to implement electronic document management.
Watch the on-demand webinar on HelpSystems.com:
https://www.helpsystems.com/resources/on-demand-webinars/8-reasons-its-time-implement-electronic-document-management-system
A document management system (DMS) is a set of computer programs used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking). This web solution provides facility for manipulating the internal operation of the firm.
This presentation provides you with an overview of Electronic Records Management (ERM). The slides are from the AIIM ERM Certificate Program covering technologies and global best practices for managing electronic records.
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
nTireDMS is one of the Innovative Software Application System with broad components and capacities on taking care of records and procedures, created by SunSmart Global Ltd going for Mid to Large undertakings spread crosswise over Industry verticals. nTireDMS is 100% program based application going along to n-Tire building design for facilitating over Cloud, Internet and Intranet situations. nTireDMS is a 100% online, profoundly versatile, complete answer for overseeing/distributed every one of your archives/booklets/forms electronically. nTireDMS empowers you to rapidly, effectively and safely oversee records of any sort.
Electronic document management system SoftwareDigismartek
An electronic document management system is a software program that manages electronically documents like the creation, storage and control . The organization’s workflow is primart function of an Electronic document is to manage electronic information. Electronic document should include document management, workflow, text retrieval, and imaging. To qualify as a records management system, an Electronic document must be capable of providing secure access, executing disposition, and maintaining the context instructions for all records in the system. Before implementing a system you must determine how it fits into your overall records management strategy.
Basic Component of Document Management System SoftwareDigismartek
Digismartek explain here Document Management System Software Components. Using this type of component we have successfully done document management. Capture,Index, storage , Metadata,Workflow, Security, Publishing is the main component of DMS.
Understanding Document Managment Systems and Nuxeoanicewick
This is a presentation provided to the CollectionSpace project to help understand the where document management application fit, and how Nuxeo is used.
see www.data4USA.com for details
Do you have any idea What is enterprise content management means? Simply put, ECM is the framework for automated digital document management: the collection, storage, management, organization, and distribution of documents and files so that they are accessible to the appropriate people and processes in your systems.
docuvita is the powerful and cost-effective document management software for small and medium-sized enterprises – a modern, state-of-the-art software solution. More than ten successful years in the market and a large number of customer installations form the solid basis for our broad knowledge and extensive experience in document management.
Six Good Reasons to select docuvita document management system
1. Standardized: Quick and easy start with low training effort
2. Customizable: Easily adaptable to existing workflows
3. Efficient Automatic archiving: Quick retrieval of information and Optimization of processes
4. Flexible: Grows with your business and your needs. Expandable via programming interface (API)
5. Safe: Outstanding access security – Sophisticated rights management – Legally compliant archiving
6. Independent: Free choice of end devices – Access via any current web browser – No license costs for the database
i-doc on Cloud is offered as an on-demand service. The software is hosted on Cloud rather than the server, to reduce the IT maintenance hassles pertained to VPN and LAN network, making documents accessible from any location.
Steps to consider when moving from paper to digital in any business. Solutions presented have been developed by TC Inc. and or Networking team. Steps provided should work on just about any environment and allows for expansion while minimizing growing pains.
Documentation management system & information databasesSyed Zaid Irshad
A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents.
Document Management and Digitization solutions for medium sized EnterprisesTeamBreota
How to simply document management. The presentation describes document management and digitization solutions for medium sizes businesses and small businesses.
Presented at SharePoint TechFest 2015 in Dallas, Texas. This deck explains what ECM is and then dives deeper into the capture portion to better understand the process of gathering requirements from customers. This allows us to create a better ECM solution for them.
That latter portion of the deck also briefly goes into governance and enhanced ECM features expected out of SharePoint 2016.
Information Quality
Record keeping
Documentation
Data and information management
Technology adoption
Application of technology in cooperatives
Automation in cooperatives
Steps for Improving Business Process
Goals of information system controls
ICT Trends
Data: Are facts concerning people, objects, events, transactions or other entities. Unprocessed information that need to be stored in files or in databases.
Information: Data that have been processed and communicated to the recipient to assist in decision making. Data presented in a form suitable for interpretation.
Prudent decision : Based on Insights on interpreted data / information that guides on determining appropriate actions
Database: A shared collection of interrelated data designed to meet the varied information needs of an organization.
A communications, data exchange, and resource-sharing system created by linking two or more computers and establishing standards, or protocols, so that they can work together
Cyber security refers to the ability to defend against cyber-attacks, protect resources, and prevent cyber-attacks while information assurance is to ensure the confidentiality, possession or control, integrity, authenticity, availability and utility of information and information systems.
When identifying the most useful best-practice standards and guidance for implementing effective cyber security, it is important to establish the role that each fulfils, its scope and how it interacts (or will interact) with other standards and guidance.
Cybersecurity standards are generally applicable to all organisations regardless of their size or the industry and sector in which they operate. This page provides generic information on each of the standards that is usually recognised as an essential component of any cyber security strategy.
Cybercrime is one of the greatest threats facing our country, and has enormous implications for our national security, economic prosperity, and public safety. The range of threats and the challenges they present for law enforcement expand just as rapidly as technology evolves.
Accelerate your Kubernetes clusters with Varnish CachingThijs Feryn
A presentation about the usage and availability of Varnish on Kubernetes. This talk explores the capabilities of Varnish caching and shows how to use the Varnish Helm chart to deploy it to Kubernetes.
This presentation was delivered at K8SUG Singapore. See https://feryn.eu/presentations/accelerate-your-kubernetes-clusters-with-varnish-caching-k8sug-singapore-28-2024 for more details.
GraphRAG is All You need? LLM & Knowledge GraphGuy Korland
Guy Korland, CEO and Co-founder of FalkorDB, will review two articles on the integration of language models with knowledge graphs.
1. Unifying Large Language Models and Knowledge Graphs: A Roadmap.
https://arxiv.org/abs/2306.08302
2. Microsoft Research's GraphRAG paper and a review paper on various uses of knowledge graphs:
https://www.microsoft.com/en-us/research/blog/graphrag-unlocking-llm-discovery-on-narrative-private-data/
Search and Society: Reimagining Information Access for Radical FuturesBhaskar Mitra
The field of Information retrieval (IR) is currently undergoing a transformative shift, at least partly due to the emerging applications of generative AI to information access. In this talk, we will deliberate on the sociotechnical implications of generative AI for information access. We will argue that there is both a critical necessity and an exciting opportunity for the IR community to re-center our research agendas on societal needs while dismantling the artificial separation between the work on fairness, accountability, transparency, and ethics in IR and the rest of IR research. Instead of adopting a reactionary strategy of trying to mitigate potential social harms from emerging technologies, the community should aim to proactively set the research agenda for the kinds of systems we should build inspired by diverse explicitly stated sociotechnical imaginaries. The sociotechnical imaginaries that underpin the design and development of information access technologies needs to be explicitly articulated, and we need to develop theories of change in context of these diverse perspectives. Our guiding future imaginaries must be informed by other academic fields, such as democratic theory and critical theory, and should be co-developed with social science scholars, legal scholars, civil rights and social justice activists, and artists, among others.
Smart TV Buyer Insights Survey 2024 by 91mobiles.pdf91mobiles
91mobiles recently conducted a Smart TV Buyer Insights Survey in which we asked over 3,000 respondents about the TV they own, aspects they look at on a new TV, and their TV buying preferences.
UiPath Test Automation using UiPath Test Suite series, part 3DianaGray10
Welcome to UiPath Test Automation using UiPath Test Suite series part 3. In this session, we will cover desktop automation along with UI automation.
Topics covered:
UI automation Introduction,
UI automation Sample
Desktop automation flow
Pradeep Chinnala, Senior Consultant Automation Developer @WonderBotz and UiPath MVP
Deepak Rai, Automation Practice Lead, Boundaryless Group and UiPath MVP
Let's dive deeper into the world of ODC! Ricardo Alves (OutSystems) will join us to tell all about the new Data Fabric. After that, Sezen de Bruijn (OutSystems) will get into the details on how to best design a sturdy architecture within ODC.
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...James Anderson
Effective Application Security in Software Delivery lifecycle using Deployment Firewall and DBOM
The modern software delivery process (or the CI/CD process) includes many tools, distributed teams, open-source code, and cloud platforms. Constant focus on speed to release software to market, along with the traditional slow and manual security checks has caused gaps in continuous security as an important piece in the software supply chain. Today organizations feel more susceptible to external and internal cyber threats due to the vast attack surface in their applications supply chain and the lack of end-to-end governance and risk management.
The software team must secure its software delivery process to avoid vulnerability and security breaches. This needs to be achieved with existing tool chains and without extensive rework of the delivery processes. This talk will present strategies and techniques for providing visibility into the true risk of the existing vulnerabilities, preventing the introduction of security issues in the software, resolving vulnerabilities in production environments quickly, and capturing the deployment bill of materials (DBOM).
Speakers:
Bob Boule
Robert Boule is a technology enthusiast with PASSION for technology and making things work along with a knack for helping others understand how things work. He comes with around 20 years of solution engineering experience in application security, software continuous delivery, and SaaS platforms. He is known for his dynamic presentations in CI/CD and application security integrated in software delivery lifecycle.
Gopinath Rebala
Gopinath Rebala is the CTO of OpsMx, where he has overall responsibility for the machine learning and data processing architectures for Secure Software Delivery. Gopi also has a strong connection with our customers, leading design and architecture for strategic implementations. Gopi is a frequent speaker and well-known leader in continuous delivery and integrating security into software delivery.
Essentials of Automations: Optimizing FME Workflows with ParametersSafe Software
Are you looking to streamline your workflows and boost your projects’ efficiency? Do you find yourself searching for ways to add flexibility and control over your FME workflows? If so, you’re in the right place.
Join us for an insightful dive into the world of FME parameters, a critical element in optimizing workflow efficiency. This webinar marks the beginning of our three-part “Essentials of Automation” series. This first webinar is designed to equip you with the knowledge and skills to utilize parameters effectively: enhancing the flexibility, maintainability, and user control of your FME projects.
Here’s what you’ll gain:
- Essentials of FME Parameters: Understand the pivotal role of parameters, including Reader/Writer, Transformer, User, and FME Flow categories. Discover how they are the key to unlocking automation and optimization within your workflows.
- Practical Applications in FME Form: Delve into key user parameter types including choice, connections, and file URLs. Allow users to control how a workflow runs, making your workflows more reusable. Learn to import values and deliver the best user experience for your workflows while enhancing accuracy.
- Optimization Strategies in FME Flow: Explore the creation and strategic deployment of parameters in FME Flow, including the use of deployment and geometry parameters, to maximize workflow efficiency.
- Pro Tips for Success: Gain insights on parameterizing connections and leveraging new features like Conditional Visibility for clarity and simplicity.
We’ll wrap up with a glimpse into future webinars, followed by a Q&A session to address your specific questions surrounding this topic.
Don’t miss this opportunity to elevate your FME expertise and drive your projects to new heights of efficiency.
Slack (or Teams) Automation for Bonterra Impact Management (fka Social Soluti...Jeffrey Haguewood
Sidekick Solutions uses Bonterra Impact Management (fka Social Solutions Apricot) and automation solutions to integrate data for business workflows.
We believe integration and automation are essential to user experience and the promise of efficient work through technology. Automation is the critical ingredient to realizing that full vision. We develop integration products and services for Bonterra Case Management software to support the deployment of automations for a variety of use cases.
This video focuses on the notifications, alerts, and approval requests using Slack for Bonterra Impact Management. The solutions covered in this webinar can also be deployed for Microsoft Teams.
Interested in deploying notification automations for Bonterra Impact Management? Contact us at sales@sidekicksolutionsllc.com to discuss next steps.
Kubernetes & AI - Beauty and the Beast !?! @KCD Istanbul 2024Tobias Schneck
As AI technology is pushing into IT I was wondering myself, as an “infrastructure container kubernetes guy”, how get this fancy AI technology get managed from an infrastructure operational view? Is it possible to apply our lovely cloud native principals as well? What benefit’s both technologies could bring to each other?
Let me take this questions and provide you a short journey through existing deployment models and use cases for AI software. On practical examples, we discuss what cloud/on-premise strategy we may need for applying it to our own infrastructure to get it to work from an enterprise perspective. I want to give an overview about infrastructure requirements and technologies, what could be beneficial or limiting your AI use cases in an enterprise environment. An interactive Demo will give you some insides, what approaches I got already working for real.
Epistemic Interaction - tuning interfaces to provide information for AI supportAlan Dix
Paper presented at SYNERGY workshop at AVI 2024, Genoa, Italy. 3rd June 2024
https://alandix.com/academic/papers/synergy2024-epistemic/
As machine learning integrates deeper into human-computer interactions, the concept of epistemic interaction emerges, aiming to refine these interactions to enhance system adaptability. This approach encourages minor, intentional adjustments in user behaviour to enrich the data available for system learning. This paper introduces epistemic interaction within the context of human-system communication, illustrating how deliberate interaction design can improve system understanding and adaptation. Through concrete examples, we demonstrate the potential of epistemic interaction to significantly advance human-computer interaction by leveraging intuitive human communication strategies to inform system design and functionality, offering a novel pathway for enriching user-system engagements.
DevOps and Testing slides at DASA ConnectKari Kakkonen
My and Rik Marselis slides at 30.5.2024 DASA Connect conference. We discuss about what is testing, then what is agile testing and finally what is Testing in DevOps. Finally we had lovely workshop with the participants trying to find out different ways to think about quality and testing in different parts of the DevOps infinity loop.
5. Paper-based Document Problems
• High Operating Cost
• Multiple Copies
• The Quantity
• Manual & Complex Distribution System
• Manual Index may be sufficient for a small archive,
but it cannot be sustained for large, distributed
archives.
• With the best indexes, it still takes time to locate
and retrieve documents from archives.
• Multiple access to the same document is not
possible within a physical archive.
5
7. … electronic Document
Management System is a software
program that manages the creation,
storage, retrieval and control of
documents electronically.
• Key Features
– Manage Creation;
– Manage Storage;
– Manage Retrieval;
– Manage Control – Security & Distribution; &
– Is Electronic
7
8. electronic Document Creation &
Distribution
Use familiar applications such as Microsoft
Office and Common Web Browsers without
the need for training or specialized
software.
8
9. electronic Document Creation &
Distribution
Drop Spot & Folder Subscription
• Subscribe to folders to get updates
when actions occur on documents or folder.
• Drag and drop files unto the
DROP SPOT and immediately
share them with other users
9
10. electronic Document Creation &
Distribution
View & Annotate: View documents, add
notes and review comments without printing.
10
11. electronic Filing & Storage
• Organize documents into easily navigable file and folder
structure.
• Use Tags to categorize documents for criteria-based
retrieval.
11
12. electronic Filing & Storage
• Recover real estate space by storing more documents in less
space.
• Policy-based Template and Electronic Index provide fast
search and retrieval, which is scalable and easy to manage.
• eDMS provides 24/7 access to authorized users from any
compatible device.
12
14. electronic Search & Retrieval
• Storing documents is very important, but retrieval is more important.
Electronic Search reduces Time & Manpower needed for retrieving
documents and increases effectiveness.
• Full Text Indexing makes it easy to search for documents using any text in
the document.
14
15. Business Process Management
• Use Visual Workflows to automate business processes
without the need to train and retrain participants.
• Append Signatures to documents electronically.
15
16. Security
• Implement intelligent and granular security without reliance
on human influence & control.
• Define top-level security and cascade it to all levels within
the system.
• Regularly review access logs and audit the system for
intrusion or misuse of authorization.
• Separate confidential information from less-confidential
information within the same system.
16
17. Disaster Recovery
• Disasters will always strike because they are accidents.
• The recovery plans we have in place for disaster is what
separates us from the pack.
• eDMS allows you to quickly recover from any disaster using
simple backup & restore procedures.
17
18. Other Features
• Integration & Collaboration
– Microsoft Office Suite: Word, Excel, PowerPoint, etc.
– Google Drive, Google Docs, Drop Box
– Joomla Content Management System Plugin
• Mobility
– Android, iOS & Blackberry Mobile Apps
• Extensibility – Fully Documented Web Services
– SOAP API – Simple Object Access Protocol
– XML – Extensible Markup Language
– CMIS – Content Management Interoperability Services
– WebDav – Web-based Distributed Authoring & Versioning
– Active Directory
18
19. TYPES OF EDMS
• Web based: One of the strengths of this
platform design is the lack of a need to
deploy a client software package. The
internet browser on each workstation is the
access point for the DM. Secondly, most
web based packages lend themselves to
supporting multiple branch operations right
out of the box.
19
20. TYPES OF EDMS CONTD….
• Client Server based: Client server based
software can sometimes be faster and more
robust than other types. Due to the use of a
client package on the workstation the
refinement of the interface can be more
customized and lead to easier development of
sophisticated integration. Client server based
packages tend to have been developed over a
longer period of time, often before the easy
growth of web connectivity. This can be one of
the limitations of these packages.
20
21. TYPES OF EDMS CONTD….
• Data base packages: These types of
packages are usually integrated with the
underlying data base structure like Oracle
or SQL. By storing all of the information of
the DM in the same data base they can
make very robust and sophisticated
linkages between images and the data. The
downside is often in the licensing model of
the data base and the additional
computing horsepower they may require.
21
22. TYPES OF EDMS CONTD….
• Cloud based packages: Originally known as
hosted document management 'cloud' based
packages make use of software that is run on
the host's systems and permit the users of the
package to operate using a link over the
internet. They are very similar to web based
packages, except in the cloud scenario the
user data is stored on the host’s servers rather
than on a server located in the user's
office. There is no software to acquire and a
monthly subscription is used to pay for the
service.
22
25. Enterprise Content Management
• Enterprise Content
Management is a strategic
foundation of a new model
for Organization
• A shift in the document and
Content Management
25
26. Component of ECM
• Document capture and document imaging for capturing and
managing paper documents
• Document management for check-in/check-out, version control,
security and library services for business documents
• Web content management for automating the Webmaster
bottleneck, and managing dynamic content and user interaction
• Records management for long-term archiving and the automation
of retention and compliance policies, and to ensure legal or
regulatory record compliance
• Document-centric collaboration for document sharing and
supporting project teams
• Workflow for supporting business processes and routing content,
assigning work tasks and states, and creating audit trails
26
27. Document Management System for
Information Sharing
• invoices and financial documents (complex processing
including approval workflow);
• contracts (Contract Management);
• project documentation and project management
documentation (project managed organizations);
• documents relating to internal processes (requests, travel
documents, orders, meeting minutes, guidelines, etc.);
• production documentation (drawings, production procedures);
• quality system documentation;
• HR documents and folders; and
• other documents.
27
28. Functions of Document Management
Systems
• support for converting paper documents into electronic format including
intelligent character recognition (OCR/ ICR);
• organization of documents into a transparent structure;
• automatic creation of documents, management of document versions and
revisions;
• support for multiple users working with one document;
• efficient document retrieval;
• support for the creation of standardized documents and data transfer into
documents;
• management of access rights to individual documents, objects, folders,
projects, etc.;
• creation of dynamic document views;
• support for electronic approval and release of documents with the option to
use electronic signatures and forms (workflow);
• support for team collaboration;
• management of corporate document templates;
• tracking document processing history;
• document publishing on the intranet;
• document backup and archiving in accordance with relevant legislation.
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29. Features of EDMS
• Tools that allow the capture and loading of information
into the system
• Storage and archiving methods for files and documents
• The ability to support and administer any compliance or
legal requirements
• Organization of documents via an indexing system
• Search tools that enable the finding and retrieval of
information
• Security and access controls to stop unauthorized access
to data
• An audit system to enable the tracking of the life-cycle of a
document
• A workflow system that allows the automatic routing of
documents to people or departments 29
30. Barcode Recognition
Publishing Policies
Stamping (Digital Watermarking)
Forms Management
Import from ZIP archives
Import from Folders
Sync
Hot Folders
Document Delivery (Export Archives)
Import from E-Mail boxes
Scan to EDMS
Check-in & Check-out
Annotations on Documents
Send as E-mail or Download Ticket
Internal Messaging System
Integrated contacts address book
Document Rating
• Full-text Indexing
• Metadata & Templates
• Version Control
• Document Searching
• Bookmarking
• Multi-Language Support
• Drop Spot (Drag & Drop
from your desktop)
• Multi Workspace
• PDF Creation
• Full Preview
• OCR - Optical Character
Recognition
• Zonal OCR - Metadata
extraction
• Online Editing
• Digital Signature
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31. Documents archiving
Retention policies
Incremental Backup
SOAP - Web Services
WebDAV - Microsoft Windows Web
Folders
CMIS, Content Management
Interoperability Services
CIFS - Common Internet File System
FTP - File Transfer Protocol
Apple iOS devices - iPad and iPhone
Android tablets and smart phones
Joomla explorer
Dropbox
Microsoft Office Add-in
Microsoft Outlook Add-in
Google Drive
Citrix ShareFile
LDAP and Microsoft Active Directory
Metadata extraction
• Events Subscription
• RSS Feeds on Folders and
Documents
• Professional Workflow
• Events Calendar
• Security, Users, Groups
• Statistics panel
• Task Manager
• Installer for Microsoft
Windows, Linux, MAC
• Events Log
• Duplicates Detection
• System and User Quota
• Custom Document Identifier
• Clustering
• Multi Volumes Storage
• Multi Tenancy 31
32. Repository and Library Service
Capture, store, and organize information in personalized workspaces,
folders, and compound documents
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33. Information Findings
• Index most files format and taxonomy classifications. Advanced
search functions, including full text, metadata, XML, and natural
language searching; result ranking, summarization, clustering, hit
highlighting, and more
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34. Components of EDMS
• Network
Local Area Networks (LAN) and Wide Area Networks (WAN)
Used to connect the various EDMS components
Acts as the gateway to the Internet
• Servers
Separate servers or hosted "virtual" servers may be used to divide up
the system operations
The processing power of the servers may affect the performance of
the EDMS solution
• Software
EDMS software may be assessed on the following levels:
Functional - all operations that the EDMS performs
Administration - configuration elements to accommodate user
requirements
• Interface
The ease with which the users interact with the system
• Storage
The critical component of any EDMS solution
The storage system must be designed to include all working files and
documents, backups and archived data
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