2. Newgen’s SAP Image Enablement product allows for visibility of supporting
documents while processing a transaction. The supporting documents reside as
images on the Newgen OmniDocs Server.
SAP Image Enablement Product
3. Features
• Incoming Documents Archival
• Outgoing Documents Archival
• Print List Archival
• Enhanced performance of SAP
• Instant document access, view directly from the SAP GUI
• Greater productivity due to efficient document retrieval and
reference
• Can be seamlessly extended to non-SAP documents in the
enterprise ensuring further efficiency
4. Process flow to image enable SAP
Batch
Scanning
Indexing
Associating Images
to SAP Objects e.g.
Purchase Order
DMS SAP
Connector
Document
Archival
System
Image Enabling Display for End User
6. Create , View & Modify Data
during various transactions.
7. In Beginning or in Middle of these
Transactions documents from
External Source, Other systems
etc, play an Important Role
Invoices
Delivery Challans
Quotations
Purchase Order
Credit Memos
Policies & Contracts
Quality Reports
Resumes
Appraisals
Contracts
Photographs
Many More…
9. These Documents generally move
Physically between various
Employees
DepartmentsPurchase
Quality
Finance &
Accounts
Production
10. HQ
These Documents generally move
Physically between various
Employees
Departments
& Locations
Unit -1
Unit -2
Unit -3
11. Challenges
• Manual paper handling
• Time & Resource Wastage
• Long Hold or Wait periods
• Documents Duplication
• Documents are lost or stolen
• Documents are Misfiled
• Audit & Compliance Issues
• Difficult to search and retrieve
documents
• Difficult to link related documents
• Wastage of resources in document
copying & distribution to multiple people
• Time consuming & rigorous document
tracking
14. Database
Health Check
Processor Speed
System Load
Database Size
15.9
TB
Challenges
• Huge Databases Size
• Drastic reduction in Database
performance
• Inability to retain older data Online for
longer periods
• Long & Slower Database Backups
• Direct increase in Back Up Cost (Tape
Drives etc)
• Documents are accessible only through
SAP GUI
• Tedious process of one-by-one linking
documents by individuals
• Inability to store Non-SAP documents.
• No provision for Departments not using
SAP.
17. With Newgen’s SAP Document
Archival Solution we can solve this
problem
18. With Newgen’s Document Archival
System for SAP, users can simply
attach documents with various
SAP Business Objects
Document
ArchivalSystem
But all the documents will be
stored in the Backend Document
Archival System
SAP Certified
Connector
23. Document
ArchivalSystem
SAP Certified
Connector
Scanning work can be performed by
a less expensive resource, or can
even outsourced.
Dedicated scanning agent will be
more Productive , Efficient and
Faster.
Thus increases over all productivity
of the Business Users
A Study shows on an average every
Business User waste 6.5 Hours per
Week in various document handling,
copying & searching activities.
Also documents linked directly to
SAP business objects, solves various
compliance and auditing issues.
24. As per business needs, scanning
can be Centralized or
Decentralized Between
Divisions,
Departments
& Locations
Purchase
Quality
Finance &
Accounts
Production
25. Document
ArchivalSystem
Apart from viewing Documents
from SAP GUI, authorized Users can
even directly Search, View &
Attach documents from Newgen
Document Archival System’s GUI
26. Document
ArchivalSystem
This Facilitates users to view
documents even without opening
SAP GUI.
Allows Users /Departments, not
using SAP system to Archive there
Documents.
Acts as a common repository for
both SAP and Non-SAP Documents
Saves SAP licensing cost, for certain
Users for various document viewing
and attaching needs.
27. Document
ArchivalSystemDocument Access
through SAP GUI
Direct Access
SCM
Vendor/DealerMgmt.
System
CRM
EnterprisePortal
Access Through Other Applications
Newgen’s Robust & Secured
Document Archival System,
can be extended to even
provide Document
Management capabilities to
other Applications
Acts an Unified Document
Storage System
Hence no Document
Duplication. A single
document accessed by
multiple Systems.
28. Direct Access
Document Access
through SAP GUI
SCM
Vendor/DealerMgmt.
System
CRM
EnterprisePortal
Access Through Other Applications
Document
ArchivalSystem
And Hence Act as Document
Layer or Backbone for entire
Organization, serving various
Applications, Transaction,
Departments, Locations &
Employees
29. SAP PO, GRN & SAP Invoice Document have
been linked & thus Image Enabled with Invoice
Document Images
