Office365 Presentation by Xperience IT Solutions
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This document discusses Office365 and the benefits of cloud computing solutions provided by Xperience Group. Xperience Group is an IT solutions provider established in 1969 that offers cloud services, IT infrastructure support, and business applications to over 5000 customers. The document highlights how Office365 and Xperience Group's cloud solutions allow customers to work flexibly from any location, collaborate easily with file sharing and communication tools, and gain security, support and data storage benefits.
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Office365 Presentation by Xperience IT Solutions
- 1. www.xperience-group.com Office365 Getting the job done, wherever you are
- 2. “Every two days we create as much information as we did from the dawn of civilization up until 2003.” Eric Schmidt – CEO Google Factoid
- 3. Why subscribing is better… Darron Mark darron.mark@xperience-group.com
- 4. 4 Amazon Prime BT Vision Netflix NOW TV SKY TV Virgin Media
- 5. Expand and Contract as Business Dictates Mix & Match Subscriptions Deals with the dynamic nature of your company’s needs. Simplify your monthly outgoings.
- 6. 6 23% of today’s global workforce use 3+ devices, work from multiple locations, accessing a multitude of online applications.
- 7. We are Xperience Group 16/02/2016 Xperience IT Solutions, an Xperience Group business 7 INNOVATION – we are innovators committed to addressing tomorrow’s challenges today PASSION – we are passionate about and dedicated to our customers QUALITY – we deliver quality solutions through exceptional implementation and support INTEGRITY – we communicate with respect, integrity, courage and candour
- 8. We are Xperience Group DMC Software Solutions CRM ERP & Accounts Xperience IT Solutions IT Infrastructure Applications The Cloud Simplified Cloud Computing Xperience Dynamics Construction & Service Management Solutions 16/02/2016 Xperience IT Solutions, an Xperience Group business 8
- 9. We are Xperience Group 16/02/2016 Xperience IT Solutions, an Xperience Group business 9 Established in 1969 Lisburn Peterborough Glasgow 5000 Customers CRM Software Accounting & ERP IT Infrastructure Cloud
- 10. Xperience IT Solutions 16/02/2016 Xperience IT Solutions, an Xperience Group business 10 Established in 2001 Northern Ireland Coverage 300 Customers IT Infrastructure Applications Cloud Xperience IT Solutions
- 12. Protect what you value most. Your data – secure and in your control All the compliance features you need, in one place Access to 24/7 real-time support for critical issues
- 13. Work the way you want to. Consistent, familiar and synced experience across phone, tablet and desktop On-the-go access to files, emails and conferencing 1TB online storage Create and edit documents in real time with colleagues
- 14. Secure platform allows private IMs with approved customers and vendors Multi-location meeting access and hosting via HD Video Seamless document review, creation and collaboration More flexibility for your collaborative workforce.
- 15. The gold standard for your business. Easy reading, easy writing, on every device Create order, organize data, share insights Make your point with clarity, your style Stay productive and connected Communicate with customers, collaborate with colleagues, Sync files across all your devices
- 16. We deliver tangible results. • IT Cost Savings • ROI • Increased Productivity • Time Savings • Increased Revenue • Decreased Downtime • Mobility • Business continuity • Security • Scalability • Cost-effective growth Actoz Soft 0downtime during migration % 90decrease in spam % Clarke Murphy Print 20increase in sales % 40more productive % British Ballet Organization 2hours saved weekly £3500 saved in data storage Independence on Wheels 10revenue increase % 20days faster product delivery Air Zermatt 5hours saved weekly $200k savings in fuel & labor US Click company name to view full case study online
- 17. See how Office 365 can help you. Worry less Work easier Work together
- 18. Outlook Multi-Factor Auth New DLP Policies Deferred Updates Single Sign On Office Everywhere Get through your email faster Tell Me Smart Lookup Always there docs Co-authoring Skype Meetings Modern Attachments Shared Notebooks The New Office. Worry Less Work Easier Work Together
- 19. 68% of workers check their work email before 8am 50% check it in bed Consumerisation of IT 44% check it daily while on holiday
- 20. All you need for best-in-class productivity. Create and edit documents in real time with colleagues Sync files across all your devices Communicate with customers, collaborate with colleagues, gain access to data and storage
- 21. Businesses today need to… Xperience IT Solutions, an Xperience Group business
- 22. Staying Ahead of the Game Today’s business environment is always changing. To win, you need to stay ahead of the game. Xperience IT Solutions, an Xperience Group business
- 23. The Competition 16/02/2016 23 Xperience IT Solutions, an Xperience Group business
- 24. 16/02/2016 Xperience IT Solutions, an Xperience Group business 24
- 25. 16/02/2016 25 Innovation Trustworthy Commercial Grade Complete Solution Xperience IT Solutions, an Xperience Group business
- 26. 16/02/2016 Xperience IT Solutions, an Xperience Group business 26
Editor's Notes
- [Slide Objective:] To provide a deeper dive on “Worry less” pillar benefits and features to preempt objections on: Data sovereignty Unknown multiple devices in the environment Unknown networks Things that seem out of control with a mobile workforce [Talk Track:] You can feel secure with Office 365 helping you manage and protect your company’s devices, data and budget while simultaneously giving your company a competitive advantage. [Hit on these main points, and insert specific anecdotes that help you tell this story:] With features like mobile device management, data loss prevention and rights management services your data will be secure and controlled, by you. You’ll have access to proven and reliable tools. Most other cloud-service providers don’t have the financially backed SLA or guarantee that there will always be someone to help you – 24/7 – if you have critical issues. If you have specific compliance needs within your organization, Office 365 gives you the compliance features all in one place to meet regulations in your industry. [Office 365 messaging:] Secure your data and business with best in class services that work great for small to mid-sized companies. Gain enterprise-grade protection and business continuity without the need for an enterprise-sized IT department. Enjoy peace of mind with straightforward management functions and a financially backed SLA as well as 24/7 technical phone support for critical issues. Mitigate risk with continuous backup of your company’s files in globally distributed data centers. Customize security policies by user and device to ensure the right level of protection for your data. Feel confident that you are making the most of your technology spend with more control and more choice As a subscriber, you benefit from product improvements that are ever more integrated and adaptive to the way you and your teams work. Office 365 continually keeps itself up to date across all applications, so you don’t have to worry about upgrades. Add or change employees with one click. When you buy a single license, each person is actually able to work from their preferred devices up to 5 PCs/Macs, up to 5 mobile devices, and up to 5 tablets. Feel excited about what the future holds with Office 365 You are benefiting from a robust community of add-in developers committed specifically to integrating with Office 365 to help businesses of all sizes and types extend the power of Office to reach new heights of competitive advantage. Learn more about these add-ins at betterwith.office.com With an Office 365 Enterprise subscription your company can get advanced features that are not available anywhere else, to support keeping your company compliant With the unified eDiscovery Center, you can search across SharePoint, Skype for Business, and Exchange mailboxes. eDiscovery integrates with advanced retention and archiving, enabling in-place legal hold and case-based projects. Information Rights Management Services enable you to restrict access to documents and email to specific people and to prevent anyone else from viewing or editing them, even if they are sent outside the organization. Learn more about the Office 365 Enterprise plans here http://products.office.com/en-us/business/office-365-enterprise-e3-business-software
- [Slide Objective:] To provide a deeper dive on benefits and features of “Work from anywhere” pillar to preempt objections on: Doesn’t always-on = skewed work-life balance? (Cultural, change management conversation, managed services) Inconsistent experiences across devices Document version issues when working outside the office – train your employees to work differently. Example: Sending links instead of attaching documents in email. [Talk Track:] <Presenter: Start this slide off by asking the audience how they work best. Example below> How do you like to work? – in office on certain things; at home on others? How do your employees work and where are they geographically? <Presenter: You want to introduce your own elements here, soliciting ideas such as a coffee shop, a park, on the road, etc. From there you want to talk about the cross platform/device story and inquire as to how they get work done on their tablet or mobile device> [Hit on these benefits:] You get a familiar experience across all devices You and your employees can work from anywhere whether or not you have access to Internet You can easily access critical information and docs when you’re out of the office while still ensuring that your data is secure. [Office 365 messaging:] From your browser to your desktop to your phone or tablet, Office 365 is your integrated best-in-class productivity tool powered by the cloud. Get the worldwide standard of desktop apps with familiar tools you know and love, including Word, PowerPoint and Excel. Create, share and edit Word, Excel, PowerPoint and OneNote documents in real time with colleagues using any browser. Bolster productivity thanks to a consistent and optimized experience on all your favorite devices: Mac, PC, iPads and iPhones, Windows phones and tablets and Android phones and tablets. OneDrive for Business enables online and offline access and automatic syncing of files to reflect most recent edits. You can be confident you are always accessing the latest version of your documents from any of your favorite devices. Get smooth access to cloud-based productivity services hosted by Microsoft (business-class email, file sharing, HD video conferencing), making it easier to stay closer to customers and colleagues – and keeping you one step ahead of the competition. Rely on one terabyte of online storage: because you should never run out of space to store your important documents.
- [Slide Objective:] Deep dive on benefits and features of the “Work together” pillar: [Talk Track:] Office 365 has the features to enable cross-group collaboration and access to people, ideas and information – when you and your employees need it most. Skype for Business Skype for Business can allow users to communicate and provide feedback when important decisions are being made. IM wherever you are. Ping someone to request a piece of information or a fast fact – and always get a quick answer. Present a PPT, review a Word doc – or present a virtual whiteboard – helps keep everyone on the same page in a virtual meeting <Presenter: you can introduce some of your own meeting scenarios that crop up in your experience here. Make the story real for the audience.> Yammer Using Yammer to easily create a private social network your employees are able to stay connected, share information across teams, and make faster, more informed decisions for the business. Yammer, can be used to share communications and documents that are searchable by current and future employees. Sharepoint Online Sharepoint Online enables team and project sharing sites or portals You can use it to share files and resources outside of organization as well. One great example is: to enable a easy access portal for HR and benefits information for your employees , so they can search learn and find info about their benefits (employee handbook, procedures, benefits, etc). [Office 365 messaging:] Whether your collaboration needs are simple or advanced, Office 365 makes working together smooth, secure and productive. Exchange is the business-class e-mail solution that facilitates collaboration across all platforms and devices to keep you in sync with your customers and colleagues, 24/7. Outlook and Skype for Business are integrated so you can add audio/video conferencing to a new or existing meeting with just one click. Host or join a meeting from all of your favorite devices (including iOS and Android). Easily present, share and collaborate on documents (or a virtual whiteboard) within the meeting space. Office 365 supports broader collaboration with services that allow teams to share content and videos. SharePoint is an easy drag and drop intranet for documents and files. Video is an intranet for video that unlocks the communication power of the medium by making it possible to easily produce, share and search video content. With a private social networking platform, teams can collaborate in an intuitive way that keeps everyone in the conversation. Feel confident you are helping your teams be as efficient and effective as possible with Delve, the Office 365 app that learns how colleagues work together best and serves up project information that is most relevant to each team member.
- [Slide Objective:] Unpack why Office 365 is the integrated, best-in-class productivity tool for SMBs. This is the core lineup of Office 365. There are other services <Partner should pull services from appendix set of slides according to what would be meaningful to customer they are talking to.> [Talk Track:] Office 365 is your productivity tool that’s powered by the cloud. Installed on local devices so you still have control. Your private information and proprietary assets are not in the public ether for everyone to access. They are secure and you can control who sees those files. Office 365 includes all the content creation applications you and your customers know and use: Word, Excel, PowerPoint, also available via the web via Office Online. And Office 365 provides a set of services that enables communications, collaboration, data access and storage across your devices: Outlook OneDrive for Business Skype for Business Online or offline, at their desks or on the go, from multiple devices – you can help ensure that your staff and customers get to what they need – when and where they need it. <Presenter: From here you will walk the customer through 3 specific examples of customers who have adopted Office 365.>
- [Slide Objective:] To use an infographic to show customer value and impact, featuring proof points and anecdotes regarding business impact.
- [Slide Objective:] Repeat the 3 key benefits of Office 365. Ground on the 3 principles we believe we can help you with. Move them to a trial, or whatever the next step is. Goal = Yes! Let’s explore Office 365. [Talk Track:] To recap: Office 365 is a best-in-class, integrated, powered-by-the-cloud productivity set of tools that allows your employees to work how they want. Hopefully you’ve seen through the examples we’ve discussed today how Office 365 will help you: Worry less Work easier Work together
- [Slide Objective:] Show the latest features of Office 2016 to customers who want to see the latest innovations from Microsoft. [Talk Track:] Office 365 is your always up to date, best in class productivity tool. We are continuously innovating and Office 2016 is the latest in that innovation. With features like Modern Attachments that gets files out of your inbox and Co-Authoring in Word that lets multiple people work on the same document at the same time, you’ll see that the new Office takes the work out of working together. [Feature Descriptions:] Outlook MFA: Securely access content anywhere with Multi-factor Authentication for when you’re away from the corporate network. New DLP Policies: Significantly reduce the risk of leaking sensitive data with built-in Data Loss Prevention across Word, PowerPoint, Excel and Outlook. Deferred Updates: Never miss a security update because Office 365 provides automatic monthly security updates and feature releases. Single Sign On: Say ‘Hello’ just once. Windows 10 Hello and Office 365 log you into your PC and Office – all in one simple step. Co-Authoring: Co-author like never before in Word, PowerPoint and OneNote. Skype Meetings: Work like you are all in one room, even when you’re not. Skype Meetings offers HD video, shared digital white-boards and content sharing. Modern Attachments: Outlook 2016 is built to make sure everyone on the To: line has the right access with modern attachments while keeping multiple versions of files out of your inbox. Shared Notebooks: Keep teams connected with Office 365 Groups and Office 365 Planner, with shared conversations, notebook, content, plans and more. Office Everywhere: Take your Office anywhere on any device with a complete set of fully featured Office mobile apps across Windows, Android, and iOS. Get through your email faster: The smartest inbox ever. Outlook 2016 is built to give you lightning fast search, remove low priority mail automatically. Tell Me: Find the right command, fast. Just say the word and Tell Me takes you directly to the feature you need. Smart Lookup: Look it up in one click with Smart Lookup, which brings insights from the web right into your Office docs. Always there docs: Pick up right where you left off, as your most recently used documents list travels with you across your devices. *For HD calling, compatible HD hardware and broadband connection with at least 4 Mbps required.
- [Slide Objective:] Unpack why Office 365 is the integrated, best-in-class productivity tool for SMBs. This is the core lineup of Office 365. There are other services <Partner should pull services from appendix set of slides according to what would be meaningful to customer they are talking to.> [Talk Track:] Office 365 is your productivity tool that’s powered by the cloud. Installed on local devices so you still have control. Your private information and proprietary assets are not in the public ether for everyone to access. They are secure and in your control. You can control who sees those files. Office 365 includes all the content creation applications you and your customers know and use: Word, Excel, PowerPoint, also available via the web via Office Online. And Office 365 provides a set of services that enables communications, collaboration, data access and storage across your devices: Outlook OneDrive for Business Skype for Business Yammer Online or offline, at their desks or on the go, from multiple devices – you can help ensure that your staff and customers gets to what they need – when and where they need it. Don’t forget that with Office 365, Microsoft provides updates to features and services on an ongoing basis. <Presenter: From here you will walk the customer through 3 specific examples of customers who have adopted Office 365.>
- In response to all these changes, many small and midsize businesses are focused on three key areas: Doing more with less—In today’s business environment, doing “more with less” has become the new normal. To stay ahead of the game, it is imperative to get the most out of every investment. When it comes to your technology investments, this means cutting costs wherever possible and getting the most value out of the products and services you purchase. It means creating a foundation that will grow with your business and set you up for the future. Getting the job done, wherever you are—As the division between our personal and business lives blurs, employees expect to be able to work anywhere—whether on their PC, laptop, tablet, or smartphone. SMBs need to enable this mobility, while making sure their data is kept safe. Focusing your efforts to win business—Most businesses recognize that they have a massive amount of useful data in a range of disparate sources, such as customer databases, accounting systems, and product data. But it is often challenging for employees to access the data they need and to put it to use to make sales and better service customers. Those businesses who can use information to their advantage will win customers and keep them.
- Today’s business environment is always changing. To win, you need to stay ahead of the game: First, be lean & stay lean. Don’t invest a cent more than you need but scale instantly when required. Achieve your business goals while getting the most value from your investments. Next, enable business anywhere. Be faster and bolder than your competition. Empower your employees to work anywhere and make decisions and win in real time. Finally, tap your data goldmine. Leverage all the data you collect to its fullest to know your customers better, target the right opportunities, and win sales. When you’re ahead of the game, you lead!
- Innovation—or just hype? Google Apps for Work can only offer narrow productivity experiences that hold you back and don’t fit your growing business. Google promotes its cloud services as leading edge, but missing workloads, limited flexibility, and data at risk undercut that claim. Riskier for enterprise. With Google Apps for Work, important security capabilities such as data loss prevention—and continuing support for management, maintenance, and security—are only available through third-party services with separate licenses and service level agreements. The Google business model depends heavily on advertising, and Google’s consumer privacy policy allows customer data to be scanned to provide targeted advertisements to users. Unless Enterprise users take additional steps to secure their user-data privacy by opting-in to a Data Processing Amendment (DPA) for Google Apps for Work, Google has the right to use their content to operate, promote, and improve its services, and to develop new ones. One size does not fit all. Google offers consumer-oriented productivity and business terms that aren’t suitable for the enterprise. Google Apps for Work is only delivered as online services, so you have to move to the cloud all at once—ready or not—with only limited support, and virtually no flexibility to choose just the services you need. Too narrow for enterprise. Google Apps for Work’s approach to productivity is simply too narrow for the enterprise. Google does not support enterprise workloads such as business intelligence or enterprise content management, leaving customers to settle for third-party services and integration headaches.