The document outlines the NIH Public Access Policy, requiring NIH-funded researchers to submit their final peer-reviewed manuscripts to PubMed Central within 12 months of publication. It details the submission process, emphasizing the need for compliance with copyright and collaboration with journal publishers. Additionally, it offers contact information for support and resources available to assist researchers through this process.

1. you’ve received a grant from NIHCongratulations!

2. Sally Gore, MS, MS LISHead, Research & Scholarly Communication ServicesLamar Soutter LibraryUMass Medical SchoolX6-1966sally.gore@umassmed.eduUnderstanding and ComplyingThe Nih public access policyJune 2011

3. The Law: Division G, Title II, Section 218, PL 110-161 (Consolidated Appropriations Act, 2008)The NIH Public Access Policy requires that all investigators funded by the NIH, submit or have submitted for them to the National Library of Medicine’s PubMed Central (PMC), an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication.

4. The Translation:If your work results in an article that appears hereThe Journal of Very Important ScienceSlide 1: Slide 2:X > 34/152.12469 ∆ = 3.587EUREKA!!!Hmmm…That same article must also somehow get herePubMed Central

5. The Responsible Parties:&The UniversityThe Principal Investigator

6. The Process:Researcher(s) receives a grant from NIH.The researcher(s) does research and writes an article about it.The article is accepted by a journal for publication.The researcher(s) works with the publisher to determine how and what form of the article will be submitted to PubMedCentral.The article is submitted.Easy as 1 – 2 – 3… 4 – 5

7. The Details:Steps 1-3 are “easy”. You’ve been doing these all along.Researcher(s) receives a grant from NIH.The researcher(s) does research and writes an article about it.The article is accepted by a journal for publication.The researcher(s) works with the publisher to determine how and what form of the article will be submitted to PubMedCentral.The article is submitted.Steps 4 and 5 need some explanation.

8. The Details:The researcher(s) works with the publisher to determine how and what form of the article will be submitted to PubMed Central.Most major publishers of biomedical journals make it very easy to comply with the NIH Public Access Policy. Often it is as simple as marking a checkbox on the Copyright Transfer Agreement.

9. The Details:Information can also be found on the Authors’ Rights and/or Author Instructions pages on publisher’s websites.

10. The Submission:If the journal publisher does not deposit the manuscript on behalf of an author, s/he must do so using the NIH Manuscript Submission System.http://www.nihms.nih.gov/

11. The Submission:The submission process is straightforward, but taking a few minutes to review the online tutorial is very helpful.http://www.nihms.nih.gov/web-help/index.html

12. Fairly Simple, but…A Few Things to Remember:MEMO TO MYSELF: Deal w/copyright issues

13. Determine who willdeposit manuscriptCollect files if necessary

14. Deposit files if necessaryREMEMBER!The Policy ONLY applies toPEER REVIEWED JOURNAL ARTICLESEditorialsLetters to the EditorBook chaptersConference reports and/or presentationsMagazine or popular press articlesExempt

15. REMEMBER!You can ONLY deposit the form of the article stipulated in the COPYRIGHT TRANSFER AGREEMENTOptions include:Final peer-reviewed manuscriptFinal published versionNote: It is most often the final peer-reviewed manuscript.

16. REMEMBER!DO NOT IGNORE EMAIL FROM NIHMSYour manuscript will not appear in PMC unless you approve it via the instructions and the link contained in this email!You are not in compliance w/out completing this step.

17. Remember!The Library offers help at every step of this process.Be in touch anytime.Sally Gore, MS, MS LISHead, Research & Scholarly Communication ServicesX6-1966sally.gore@umassmed.edu