Nature of Supervision and its major functions

1. Presented by: ARCELLI V. JADMAN

2. DEFINITION
01
NATURE OF
SUPERVISION
02
PURPOSE OF
SUPERVISION
04
OBJECTIVES OF
SUPERVISION
05
TYPES
03
FUNCTIONS OF
SUPERVISION
06

3. 01
02
03
04
The word Supervision derived from the two word Super +
Vision (see). It means “Overseeing”.
Supervision means overseeing the employee at
work.
Supervision is the act of watching a person or activity
and making certain that everything is done correctly
and safely.
supervision is defined as the authoritative
direction of the work of one subordinates.
Supervision is a kind of teaching which
involves, advising, helping, inspiring, leading
and liberating.

4. TECHNICAL
Familiarity with the know how
to work to be supervised
INSTITUTIONAL
Familiarity with the policies
and procedures governing
the work to be supervised
HUMAN
Ability to deal tactfully
with the worker under
supervision.

5. NATURE
THE
Supervision earlier conceived as
inspecting and finding fault.
OF
SUPERVISION
Supervision is much more than
inspection
Now the modern concept of supervision is to
guide and help the subordinates in their work
by training, educating, guiding and counseling.
Supervision includes inspecting another
work, evaluating his/her performance and
approving/correcting performance.

6. Generally, there are two types of
Supervision
DIRECT
SUPERVISION
INDIRECT
SUPERVISION

7. • FACE TO FACE WITH WORKER
• DO NOT LOOSE TEMPER
• USE DEMOCRATICAPPROACH
• GIVE CHANCE TO WORKER TO REPLY
• DO NOT TALK TOO MUCH OR FAST
• BE HUMAN
• DO NOT GIVE INSTRUCTION HAPHAZARD WAY

8. • WITH HELP OF RECORD AND REPORT OF WORKER
• ENSURE EVERY WORKER IS CARRYING OUT ALOTTED
WORK AS PER PLAN
• ANALYZE MONTHLY PROGRESS REPORT OF WORKER.
• PROVIDING SUPPORT AND GUIDANCE TO ALL WORKER.
• ENSURE THAT WORKER IS UTILIZING FULL CAPACITY IN
JOB.

9. INSPECT EVALUATE CORRECT/
IMPROVE

10. • Help the staff to do their job
skillfully and effectively
• Assist staff in meeting
predetermined work objectives
• Help staff to develop the
individual capacity.
• Help to promote cost effectiveness

11. • Help to motivate subordinates.
• Help member to identify problem and
solve them.
• Help to develop team spirit and
promote teamwork.
• Help to improve attitude of the
member towards work.

12. Quality of work output
Time use
Assistance to co-worker
Quantity of work output
Utilization of resources
Suggestion to administrator/co-worker

13. OF
FACTORS Human relation skill
EFFECTIVE
SUPERVISION
Technical and
managerial knowledge
Leadership
position
Improve upward
relation
General and loose
supervision

14. 01
02
03
04
ORIENTATION OF NEWLY POSTED STAFF
ASSESSMENT OF WORKLOAD
ASSESS NEED OF SUPPLIES AND EQUIPMENT
COORDINATION WITH WORKER
05
RECORD KEEPING

15. 06
07
08
09
EVALUATION OF WORKER
HELPING INDIVIDUAL TO COPE WITH PROBLEM
FACILITATE FLOW OF COMMUNICATION
RAISE THE LEVEL OF MOTIVATION
ESTABLISH CONTROL AND CONFIDENCE
10

16. SUPERVISION
SHOULD NOT BE
OVERBURDENED
TO ANY
INDIVIDUAL OR
GROUP.
SUPERVISION CAUSING
UNREASONABLE
PRESSURE FOR
ACHIEVEMENTS RESULTS
IN LOW PERFORMANCE
AND LOW CONFIDENCE
IN THE SUPERVISOR.
HUMAN BEHAVIOR
WITH DUE
CONSIDERATION TO
HUMAN WEAKNESSES.
THIS SHOULD BE KEPT
IN MINDS OF
SUPERVISORS.
SUPERVISORS
SHOULD CREATE
ATMOSPHERE OF
CORDIALLY AND
MUTUAL TRUST
SUPERVISE
DIAGNOSIS DO NOT
OVERESTIMATE HIS
UNDERSTANDING
AND MEMORY.
SUPERVISION SHOULD
BE PLANNED AND
ADOPTED TO THE
CHANGING CONDITIONS.
IT CALSS FOR GOOD
PLANNED AND
ORGANIZATION

17. SUPERVISION
MUST POSSESS
SOUND
PROFESSIONAL
KNOWLEDGE.
SUPERVISION TO BE
EXERCISED WITHOUT
GIVING THE
SUBORDINATE A
SENSE THAT THEY ARE
BEING SUPERVISED.
SUPERVISION
SHOULD FOSTER THE
ABILITY OF EACH
STAFF MEMBER TO
THINK AND ACT FOR
HERSELF/HIMSELF.
SUPERVISION
SHOULD
ENCOURAGES
WORKER’S
PARTICIPATIONIN
DECISION MAKING.
SUPERVISION STRIVES
TO MAKE THE UNIT A
GOOD LEARNING
SITUATION. IT SHOULD
BE A TEACHING-
LEARNING PROCESS.
SUPERVISION
NEEDS GOOD
COMMUNICATION

18. SUPERVISION SHOULD
HAVE STRENGTH TO
INFLUENCE
DOWNWARDS
DEPENDS ON
CAPACITY TO
INFLUENCE UPWARDS
SUPERVISION IS A
PROCESS OF
COOPERATION AND
COORDINATION.
SUPERVISION SHOULD
GIVE AUTONOMY TO
WORKERS DEPENDING
FROM PERSONALITY,
COMPETENCE AND
CHARACTERISTICS.
SUPERVISION
SHOULD STIMULATE
THE WORKERS/STAFF
AMBITIONS TO
GROW IN
EFFECTIVENESS.
SUPERVISION
SHOULD CREATE
SUITABLE CLIMATE
PRODUCTIVE
WORK.
SUPERVISION
SHOULD FOCUS ON
CONTINUED STAG
GROWTH AND
DEVELOPMENT.

19. SUPERVISION IS
RESPONSIBLE
FOR CHECKING
AND GUIDANCE.
GOOD
LEADERSHIP IS
PART OF GOOD
SUPERVISION.

20. TECHNICAL VS. CREATIVE
SUPERVISION
CO-OPERATIVE VS. AUTHORITARIAN
SUPERVISION
SCIENTIFIC VS. INTUITIVE SUPERVISION

21. INDIVIDUAL AND GOUP CONFERENCE INCIDENTAL TEACHING
ANECDOTAL RECORD
REASSURANCE
OBSERVATION (CHECK LIST) AND
RATING SCALE
WRITTEN POLICIES

22. •A supervisor is the member of management who is responsible
to perform the four managerial functions as stated above.
•He/she is known by different names. Example
•Foreman
•Overseer
•Superintendent
Section officer
•He is a representative of management and a key figure from the
viewpoint of the workers
•He/ she translates managerial plans into actions
•He/she is a vital link between management and the
subordinates

23. The position of the supervisor is very
crucial. He is known as the MAN IN THE
MIDDLE because he represents both
management and workers.

24. • INTELLIGENCE
• TEACHING ABILITY
• GENERAL OUTLOOK
• SKILL, KNOWLEDGE AND
ATTITUDE REQUIRED FOR
SUPERVISION
• INTERPERSONAL AND
PROFESSIONAL SKILLS
• PROFESSIONAL AND
TECHNICAL KNOWLEDGE
• ATTITUDE

25. • UNDERSTAND THE DUTIES AND
RESPONSIBILITIES OF HIS OWN POSITION
• PLAN THE EXECUTION OF WORK
• DIVIDE THE WORK AMONG
SUBORDINATES AND DIRECT AND ASSIST
THEM
• IMPROVE HIS KNOWLEDGE OF AS
TECHNICAL EXPERT AND LEADER
• IMPROVE HIS WORK METHOD
• TRAIN THE PERSONNEL
• EVALUATE THE PERFORMANCE OF
EMPLOYEE
• CORRECT THE MISTAKES AND SOLVE
THE PROBLEM OF EMPLOYEE
• DEVELOP DISCIPLINE AMONG
EMPLOYEE
• KEEP SUBORDINATES INFORMED
ABOUT POLICIES AND PROCEDURES
OF THE ORGANIZATION
• COOPERATE THE COLLEAGUES
• DEAL WITH EMPLOYEES SUGGESTIONS
AND COMPLAINTS