The document provides an overview of technology changes and guidelines for the upcoming school year. Key points include: - Moodle will be the single platform for course resources and activities, with improvements like Google Drive integration. - The network file structure has changed, with home drives removed and a new shared drive (W:) implemented for departments and media sharing between staff and students. - Guidelines are provided for appropriate use of shared storage options like Google Drive, Moodle, and the new media exchange folder. - An update is given on plans to evaluate and potentially upgrade classroom devices to Windows 8 or new Mac OS systems later in the school year.

1. April 2013 Feedback
• Used advisory day at beginning of the year to do a lot of IT
set up (file structure etc) – showed improvement this year
• We’re not consistent in following up on file names/We’re
not consistent about where students should save work
and/or naming of file
• Some of us email HW, others have it on moodle
• Zoodle - Everyone uses this, but mostly for posting
homework and quarter descriptions
• One Note - Not everyone use it. Not 10% pleased with it/
Some teachers prefer One Note but many students have
expressed their dislike of it
• We need to agree that we all will use the same thing. We
should use only one forum to keep it simple for everyone.

2. One project we started over the summer was the campus based IT support email
project. We'll iron out the details (team usage, etc) when you are back in
action, but I wanted to make sure the info is shared during orientation.
At this point, everyone just needs to know that if they use email to contact the IT
department at your campus for help, support, etc, they should use one of these
instead of the person's email. Please include these contact emails when
appropriate in your orientation material.

3. Changes
• New desktop computer in classrooms
• New smartboard in classrooms
• No Classworks
• No P Drive for students
• P Drive going for faculty
• Moodle host change
• Moodle upgrade
• Moodle theme changed
• Change to Zehn Minuten
• Use of Google Drive

4. Zehn Minuten
• It looks different
• Method of announcements stays the same
• Please use categories to help the reader
• All links are available on Zoodle
• Announcements can be read on Zoodle

5. Students Blogs
Encourage the integration of technology
Students learn tech skills (Technology Operations – ISTE NETS
Standard)
A home for digital artifacts (work is not lost)
Opportunities to teach aspects of digital citizenship
Categories allow students to filter content for specific purpose
Unrestricted and experimental
Student Led Conferences

6. Moodle
• Single go-to point for students
• Populated with resources or links to resources, and/or
activities
• Up to date information on your course including events and
homework
• Course design – will vary (time) – Google Drive integration is
an example of ongoing improvement.
• More information on extra curricular activities
• What you need you need to learn - Navigate the software and
course design options

7. Moodle to-Do
• Log in and check your courses
• Add the Latest News block if not there
• Dock any blocks to provide more space
• To consider – is my course making best use of the platform.
Should I improve it?

8. * P Drives for students are removed
* P Drives for returning employees are moved to Eigi and re-mapped with
correct path
* No P Drives created for new employees
* "MS_Share" created on Eigi which has two folders. This is mapped as W:
Drive for all MS Employees and Students
-> W:Departments modify access for MS Employees, No access for MS
students
-> W:Media_Exchange modify access for MS Employees, Read and Write
(not Delete) access for MS Students
* Old departments folders as well as UbD, IT, Admin_Share, etc. all moved to
Departments
* Quota on entire W: Drive is 100GB, currently 57GB in use.
* Outstanding issue: Andy to tell Matt about wishes for auto
cleanup/deletion of files in W:Media_Exchange, perhaps something similar
to the Swap drive where files created/modified more than 60 days ago are
removed.

9. Network Shares (Classworks)
• Classworks has ceased to exist
• Media Exchange folder (old files cleared out every 60 days –
not backed up)
• Reasons – we should use online learning for sharing docs and
links. Submission of files – options include a shared Google
Drive folder or Moodle (will GD shared folder link work on
Moodle?)
• Movies are the sticking point – therefore Media Exchange
folder but this will be cleared out
• Do not get Swap Drive mixed up with Media Exchange

10. Storage
Shared Admin Docs on Google Drive
Your personal work related files on Google Drive
Your personal files – (up to you)
Student Files on Google Drive
Media Exchange folder
Curriculum files for students - Moodle
Swap Drive – teacher only quick exchange

11. Network Shares (Department Folders)
• Files with no particular ownership
• Please do not use as a general dumping ground as it will fill up
soon
• CALs should keep it up to date, relevant and clear out unused
files.

12. Network Shares (Home Drive)
• Home Drives no longer exist for students
• Students will use Google Drive (installed on their machine)
• Home Drives will no longer exist for teachers
• Your options -
• Time to get organised and understand Google Drive or
Dropbox
• CALs can look at department folders

13. Student Welfare and Technology
• Similar introduction as last year
• Advisors explain consequences
• Read through RUP
• Contract is signed online
• Digital Citizenship – encourage in your lessons – remind
students of responsibilities. It could be commenting on blogs.
• Digital Citizenship - encourage RU
• Copyright
• Plagiarism
• Smartsync

14. New Device
• I just wanted to update you on our timeline for the next
school year.
• We are planning a Windows 8 presentation for August
to provide an overview of the new operating system to
our faculty. In September, the committee will complete
a readiness assessment of an upgrade to a Windows 8
or Mac OS device. In October, the committee will share
an update with the entire faculty. We would like to
schedule the next vendor presentations for November
and recommendations will be made to the Leadership
team in December. We look forward to working with
you again in August.