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MICROSOFT WORD

     Bal-Bharati College
Find the             button and
click on it with the left mouse
button.
2. Click
     on
 Programs

             3. Click on
              Microsoft
1. Click        Office
on Start


             4. Click on
              Microsoft
                Word
A blank document will appear on the
monitor.
APPLICATION TITLE BAR




The application title bar tells us what
     document is being used.
WINDOW SIZING CONTROLS




Move the pointer to the resizing button
and click on the left mouse button. What
happens?     Click on the resizing button
again. What happens?
The ruler shows us the size of our document
and the placement of our words or pictures.
View Icons




Normal View
              Online Layout                 Outline View
                  View        Page Layout
                                 View



 The view icons are located in the lower left-
   hand corner of the document. Find the
    icons and show them to your partner.
HORIZONTAL/VERTICAL SCROLL BARS




                 Using your left mouse
                 button click and hold the
                 scroll bar.      Try the
                 vertical button and the
                 horizontal button. Show
                 your     partner    what
                 happens.
Status Bar




                  Current             Total
                   page             number
                  number            of pages

 The status bar is found on the bottom of your
screen. It gives you valuable information about
      the document you are working on.
Insertion Point (flashing)




The flashing insertion point shows were
 letters will be inserted when you start
typing. Find the insertion point on your
blank document and show your partner.
Undo and Redo tools
            Pull down menu of
            possible choices.




Undo last    Redo last
 action.      action.
Move the cursor to the end of title, Microsoft Word
 and click with the left mouse. Press enter and at
      the insertion point type the following:




  I will learn how to open, save and close a word document. I will learn to
  bold, italic, and underline words. I will learn to right, left, center and fully
  justify my document. I will learn how to change fonts and font size.
Microsoft Word
    I will learn how to open, save and close a word document. I
    will learn to bold, italic, and underline words. I will learn to
    right, left, center and fully justify my document. I will learn
    how to change fonts and font size.




Put your cursor over the word Microsoft.
Quickly click your left mouse twice. What
 happens? Click your left button quickly
      three times. What happens?
Microsoft Word
  I will learn how to open, save and close a word document. I
  will learn to bold, italic, and underline words. I will learn to
  right, left, center and fully justify my document. I will learn
  how to change fonts and font size.




The title, Microsoft Word, should be
highlighted like the example above.
Underline
     Bold         Italic




Try the three buttons on the task bar. What
 happens to the title? Make the title bold.
Pull down          Pull down
          menu for           menu for
           fonts.            font size.


Change the font size to 28. Change the
       font type to Arial Black.
Align left                              Full Justify
                          Align right
                Center




   Click on the justification toolbar. Try all four
     buttons. What happens when you push
       each button? Center align the title.
Microsoft Word
       I will learn how to open, save and close a word document. I
       will learn to bold, italic, and underline words. I will learn to
       right, left, center and fully justify my document. I will learn
       how to change fonts and font size.




Move the cursor over the word document. Click
 the left mouse button quickly two times. What
  happens? Click the left mouse button three
          times quickly. What happens?
Microsoft Word

   I will learn how to open, save and close a word document. I
   will learn to bold, italic, and underline words. I will learn to
   right, left, center and fully justify my document. I will learn
   how to change fonts and font size.




The document should be highlighted
     like the example above.
Align left                             Full Justify
                         Align right
               Center




    Click on the justification toolbar. Try all four
   buttons. What happens when you push each
    button? Partners need to decide which one
           they want to use and select it.
Pull down            Pull down
    menu for             menu for
     fonts.              font size.

 Change the font size to 14.
Change the font type to Arial.
Microsoft Word

      I will learn how to open, save and close a word document.
      I will learn to bold, italic, and underline words. I will learn
      to right, left, center and fully justify my document. I will
      learn how to change fonts and font size.




The document it completed and it is time to
         save our document.
Open pull down
menu under File.


On the pull down menu click on Save As…
Select the drive you want to save


      3 ½ Floppy (A:)




Type the file name: Microsoft Word
3 ½ Floppy (A:)




      Microsoft Word




Move your cursor over to save and click.
Plan a document


   Word is a tool that helps you quickly create documents with a
    professional look.
   You should follow four steps to produce quality documents:
    1. Plan and create
    2. Edit
    3. Format
    4. Print
   You will create documents most efficiently if you plan the
    content before you enter any text.
   Know what you want to tell your audience. State the
    information clearly and organize your material logically.
Enter text in a new document


   When typing, do not press the Enter key at the end of
    each line; the insertion point will automatically move to the
    next line when you reach the end of the current line.
   Only press the Enter key when you want to begin a new
    paragraph.
   This will force a new line or add a blank line if it is the only
    character on the line.
   To correct an error, place the insertion point to the right of
    the error and then press the Backspace key to erase the
    characters and spaces to the left of the insertion point.
Elements of Desktop Publishing
   Desktop publishing is the process of preparing
    commercial-quality printed material using a desktop
    computer system
       Page layout
       Graphics
       Multiple Fonts
       High-quality printing
Creating WordArt
   Click the Insert tab, and then, in the Text group, click the
    WordArt button
   In the WordArt gallery, click the style of text you want to
    insert
   Type the text you want in the Edit WordArt Text dialog
    box
   Click the Font and Size arrows to select the font and font
    size you want. If you want, click the Bold or Italic
    button, or both
   Click the OK button
   Use the tools on the WordArt Tools Format tab to format
    the WordArt
   Drag any handle to resize and reshape the WordArt. To
    avoid altering the WordArt’s proportions, press and hold
    down the Ctrl key while you drag a handle
Creating WordArt
Creating WordArt
Editing a WordArt Object
   To edit WordArt, it must be selected
   You can make changes using the tools on the
    WordArt Tools Format tab or by dragging its sizing
    handles
Changing the Shape
of a WordArt Object
Wrapping Text Below
a WordArt Object
   Inline graphic vs. floating graphic
Positioning and Sizing
the WordArt Object
   You can adjust its position in the document by
    dragging it with the mouse pointer
   To change the size of a WordArt object, drag one of
    its sizing handles
       To keep the headline the same proportion as the
        original, hold down the Ctrl key as you drag the sizing
        handle
Anchoring the WordArt Object
to a Blank Paragraph
   To prevent the column format from affecting the
    WordArt object, you need to anchor it to its
    own, blank paragraph
   Insert a new paragraph
   Click the WordArt object
   Click the anchor and drag it up to position it to the
    left of, and just above, the new, blank paragraph
Anchoring the WordArt Object
to a Blank Paragraph
Formatting Text
in Newspaper-Style Columns
   In newspaper-style columns, a page is divided into
    two or more vertical blocks, or columns
   Click the Page Layout tab, and then, in the Page
    Setup group, click the Columns button
Formatting Text
in Newspaper-Style Columns
Inserting Graphics
   The term graphic can refer to a drawing, a
    photograph, clip art, a chart, and so on
       Picture button
       Clip Art button
       Shapes button
       SmartArt button
       Chart button
Inserting Graphics
Resizing a Graphic
   You can resize a graphic either by dragging its sizing
    handles or, for more precise control, by specifying an
    exact height and width in the Size group on the
    Picture Tools Format tab
Cropping a Graphic
   You can crop a graphic using the Crop button on the
    Picture Tools Format tab
Wrapping Text Around a Graphic
Moving and Aligning a Graphic
   You can move a graphic by dragging it
   Like WordArt, a clip art graphic is anchored to a
    specific paragraph in a document
       When you drag a graphic to a new paragraph, the anchor
        symbol moves to the beginning of that paragraph
       When you drag a graphic to a new position within the
        same paragraph, the anchor symbol remains in its original
        position and only the graphic moves
Moving and Aligning a Graphic
Inserting Drop Caps
   A drop cap is a large, capital letter that begins the
    text of a paragraph, chapter, or some other
    document section
Inserting Symbols
and Special Characters
   In printed publications, it is customary to change
    some of the characters available on the standard
    keyboard into more polished-looking characters
    called typographic characters
Inserting Symbols
and Special Characters
   Move the insertion point to the location where you
    want to insert a particular symbol or special
    character
   Click the Insert tab, and then, in the Symbols
    group, click the Symbol button
   If you see the symbol or character you want in the
    Symbol gallery, click it. For a more extensive set of
    choices, click More Symbols to open the Symbol
    dialog box
   In the Symbol dialog box, locate the symbol or
    character you want on either the Symbols tab or
    the Special Characters tab
   Click the symbol or special character you
    want, click the Insert button, and then click the
    Close button
Inserting Symbols
and Special Characters
Balancing the Columns
   Move the insertion point to the end of the text in the
    right column
   Click the Page Layout tab, and then, in the Page
    Setup group, click the Breaks button
   Below “Section Breaks,” click Continuous
Balancing the Columns
Inserting a Border Around a Page
   Use the Page Borders button on the Page Layout
    tab to open the Borders and Shading dialog box
Inserting a Border Around a Page
Inserting a Border Around a Page
Performing a Simple Mail Merge
   The term mail merge refers to the process of
    combining information from two separate documents
    to create many final documents, each containing
    customized information
       A Main document contains text and place holders called
        merge fields
       Merge fields tell Word where to insert customized
        information
Performing a Simple Mail Merge




                          58   New Perspectives on
                               Microsoft Office Word
Performing a Simple Mail Merge
Selecting a Data Source
   In the Mail Merge task pane, verify that the Use an
    existing list option button is selected
   Click Browse in the Mail Merge task pane
   Navigate to and open the desired data source
Inserting Merge Fields
   Select the placeholders and use the Mail Merge task
    pane to insert the appropriate fields
Inserting Merge Fields
Previewing the Merged Document
   When you preview the merged document, you see
    the main document with the customized information
    inserted in place of the merge fields
   In the Mail Merge task pane, click Next: Preview
    your letters
Merging the Main Document
and Data Source
   In the Mail Merge task pane, click Next: Complete
    the merge
   Click Edit individual letters in the Mail Merge task
    pane
   Verify that the All option button is selected, click the
    OK button, and then scroll as needed to display the
    entire first letter
Merging the Main Document
and Data Source
Inserting a Blank Table
   Make sure the Insert tab is displayed and then, in the
    Tables group, click the Table button
Inserting a Blank Table
Entering Data in a Table
Selecting Part of a Table
   As you have learned, you can select the entire table
    by clicking the Table Move handle
   To select part of a table, you can drag the mouse
    pointer, just as you would to select regular text in a
    document
Sorting Rows in a Table
   The term sort refers to the process of rearranging
    information in alphabetical, numerical, or chronological
    order
   Format the column headers in bold, and then select the
    entire table
   In the Data group on the Table Tools Layout tab, click the
    Sort button
   In the Sort dialog box, click the Sort by arrow, and then
    select the header for the column you want to sort by. For
    example, if you want to organize the rows in the table
    according to the contents of the Last Name column, click
    “Last Name”
   In the Type list box located to the right of the Sort by list
    box, select the type of information stored in the column you
    want to sort by. You can choose to sort text, dates, or
    numbers
Sorting Rows in a Table
   To sort in alphabetical, chronological, or numerical
    order, click the Ascending option button. To sort in
    reverse order, click the Descending option button
   If you also want to sort by a second column, click the
    Then by arrow and click a column header. This is useful
    if, for example, you want to organize the table rows by
    last name, and then, within each last name, by first
    name. You can also specify the type of information in the
    Then by column, and whether you want to sort in
    ascending or descending order
   Make sure the Header row option button is selected. This
    tells Word that the table you want to sort includes a
    header row that should not be sorted along with the other
    rows
   Click the OK button
Sorting Rows in a Table
Inserting Rows and Columns in a
Table
   You will often need to modify a table structure by
    adding or deleting rows and columns using the Table
    Tools Layout tab
Deleting Rows and Columns
Changing Column Widths
Formatting a Table
with a Built-In Table Style
   Click in the table you want to format, and then
    click the Table Tools Design tab
   In the Table Styles group, click the More button
    to display the Table Styles gallery
   Position the mouse pointer over a style in the
    Table Styles gallery to see a live preview of the
    style in the document
   In the Table Styles gallery, click the style you
    want
   To apply or remove style elements (such as
    special formatting for the header row, banded
    rows, or banded columns), select or deselect
    check boxes as necessary in the Table Style
    Options group
Formatting a Table
with a Built-In Table Style
Setting Tab Stops
   A tab stop (often called just a tab) is a location on the
    horizontal ruler where the insertion point moves when you
    press the Tab key
   To set a tab stop, click the tab alignment selector on the far left
    of the horizontal ruler until the appropriate tab stop alignment
    style appears, and then click the horizontal ruler where you
    want to position the tab stop. Press the Tab key to move the
    insertion point to the new tab stop
   To align columns as you type, set tab stops on the horizontal
    ruler (as described in the preceding bullet), type text in the first
    column, press the Tab key, and then type text at the next tab
    stop. Continue in this way until you finish typing the first
    row, with an entry in each column. Then press the Enter key
    and begin typing the next row
   To align text that already contains a nonprinting tab
    character, select the text and then insert a tab stop on the
    horizontal ruler
   To remove a tab stop, locate it on the ruler, click it, and drag it
    off the ruler (into the document window)
Setting Tab Stops
Creating Footnotes and Endnotes
   A footnote is an explanatory comment or
    reference that appears at the bottom of a page
   Endnotes are similar, except that the text of an
    endnote appears at the end of a document
   To create a footnote, click where you want to
    insert a footnote, click the References tab, in the
    Footnotes group click the Insert Footnote
    button, and then type the text of the footnote in
    the bottom margin
   To create an endnote, click where you want to
    insert an endnote, click the References tab, in
    the Footnotes group click the Insert Endnote
    button, and then type the text of the endnote at
    the end of the document
Creating Footnotes and Endnotes
   When you are finished typing the text of a footnote or
    endnote, click in the body of the document to
    continue working on it
   To delete a footnote or endnote, delete its reference
    marker (the small, superscript number) in the text
   To edit the text of a footnote or endnote, click in the
    bottom margin or at the end of the document and
    edit the note
Creating Footnotes and Endnotes
Formatting a Document in Sections
   A section is a part of a document that can have its
    own page orientation, margins, headers, footers, and
    so on
   To divide a document into sections, you insert a
    section break
Formatting a Document in Sections
Formatting a Document in Sections
Creating SmartArt
   The SmartArt feature allows you to create diagrams
    and charts to illustrate concepts that would otherwise
    require several paragraphs of explanation
   To begin creating a SmartArt graphic, you switch to
    the Insert tab and then, in the Illustrations
    group, click the SmartArt button
Creating SmartArt
Creating SmartArt
Adding Headers and Footers
   Text that is printed at the top of every page is called
    a header
   A footer is text that is printed at the bottom of every
    page
   Some headers and footers also include document
    controls
   Double-click the top or bottom margin of a page to
    switch to Header and Footer view
Adding Headers and Footers
Adding Headers and Footers
Adding Headers and Footers
Customizing Word
   Create a macro
   Record macro steps
   Edit a macro
   Customize the Quick Access toolbar
   Modify Options
   Use the Document Inspector
Plan a Macro
   Automate repeated tasks by using macros
       A macro is a series of Word commands and instructions
        that you group together as a single command to
        accomplish a task automatically
Planning a Macro
   Macro tasks:
       Determine the tasks you want the macro to complete
   Macro steps:
       Include the correct steps to perform the task
   Macro information:
       Determine the information related to the macro
   Record macro procedure:
       Use the Record Macro dialog box to record the macro
Creating a Macro
   Create a macro by using the macro recorder or by
    entering codes into the Visual Basic Editor
   For most routine macros, use the macro recorder
       Records each step you perform as a sequence of Visual
        Basic codes
   For complex macros, use the Visual Basic Editor
Recording Macro Steps
   Once you have created a macro, you need to record
    the macro steps
   The macro recorder actually records each step you
    perform as a sequence of Visual Basic codes
       Can use the mouse to click commands and options
       Must use the keyboard to select text
Running a Macro
   When you run a macro, the steps you recorded are
    performed
   Run a macro in three different ways:
       Select the macro by name in the Macro dialog box, then
        click Run
       Click a button on the Quick Access toolbar if you have
        assigned the macro to the Quick Access toolbar
       Press a keystroke combination if you have assigned
        shortcut keys to the macro

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Microsoft word

  • 1. MICROSOFT WORD Bal-Bharati College
  • 2. Find the button and click on it with the left mouse button.
  • 3. 2. Click on Programs 3. Click on Microsoft 1. Click Office on Start 4. Click on Microsoft Word
  • 4. A blank document will appear on the monitor.
  • 5. APPLICATION TITLE BAR The application title bar tells us what document is being used.
  • 6. WINDOW SIZING CONTROLS Move the pointer to the resizing button and click on the left mouse button. What happens? Click on the resizing button again. What happens?
  • 7. The ruler shows us the size of our document and the placement of our words or pictures.
  • 8. View Icons Normal View Online Layout Outline View View Page Layout View The view icons are located in the lower left- hand corner of the document. Find the icons and show them to your partner.
  • 9. HORIZONTAL/VERTICAL SCROLL BARS Using your left mouse button click and hold the scroll bar. Try the vertical button and the horizontal button. Show your partner what happens.
  • 10. Status Bar Current Total page number number of pages The status bar is found on the bottom of your screen. It gives you valuable information about the document you are working on.
  • 11. Insertion Point (flashing) The flashing insertion point shows were letters will be inserted when you start typing. Find the insertion point on your blank document and show your partner.
  • 12. Undo and Redo tools Pull down menu of possible choices. Undo last Redo last action. action.
  • 13. Move the cursor to the end of title, Microsoft Word and click with the left mouse. Press enter and at the insertion point type the following: I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size.
  • 14. Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size. Put your cursor over the word Microsoft. Quickly click your left mouse twice. What happens? Click your left button quickly three times. What happens?
  • 15. Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size. The title, Microsoft Word, should be highlighted like the example above.
  • 16. Underline Bold Italic Try the three buttons on the task bar. What happens to the title? Make the title bold.
  • 17. Pull down Pull down menu for menu for fonts. font size. Change the font size to 28. Change the font type to Arial Black.
  • 18. Align left Full Justify Align right Center Click on the justification toolbar. Try all four buttons. What happens when you push each button? Center align the title.
  • 19. Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size. Move the cursor over the word document. Click the left mouse button quickly two times. What happens? Click the left mouse button three times quickly. What happens?
  • 20. Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size. The document should be highlighted like the example above.
  • 21. Align left Full Justify Align right Center Click on the justification toolbar. Try all four buttons. What happens when you push each button? Partners need to decide which one they want to use and select it.
  • 22. Pull down Pull down menu for menu for fonts. font size. Change the font size to 14. Change the font type to Arial.
  • 23. Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size. The document it completed and it is time to save our document.
  • 24. Open pull down menu under File. On the pull down menu click on Save As…
  • 25. Select the drive you want to save 3 ½ Floppy (A:) Type the file name: Microsoft Word
  • 26. 3 ½ Floppy (A:) Microsoft Word Move your cursor over to save and click.
  • 27. Plan a document  Word is a tool that helps you quickly create documents with a professional look.  You should follow four steps to produce quality documents: 1. Plan and create 2. Edit 3. Format 4. Print  You will create documents most efficiently if you plan the content before you enter any text.  Know what you want to tell your audience. State the information clearly and organize your material logically.
  • 28. Enter text in a new document  When typing, do not press the Enter key at the end of each line; the insertion point will automatically move to the next line when you reach the end of the current line.  Only press the Enter key when you want to begin a new paragraph.  This will force a new line or add a blank line if it is the only character on the line.  To correct an error, place the insertion point to the right of the error and then press the Backspace key to erase the characters and spaces to the left of the insertion point.
  • 29. Elements of Desktop Publishing  Desktop publishing is the process of preparing commercial-quality printed material using a desktop computer system  Page layout  Graphics  Multiple Fonts  High-quality printing
  • 30. Creating WordArt  Click the Insert tab, and then, in the Text group, click the WordArt button  In the WordArt gallery, click the style of text you want to insert  Type the text you want in the Edit WordArt Text dialog box  Click the Font and Size arrows to select the font and font size you want. If you want, click the Bold or Italic button, or both  Click the OK button  Use the tools on the WordArt Tools Format tab to format the WordArt  Drag any handle to resize and reshape the WordArt. To avoid altering the WordArt’s proportions, press and hold down the Ctrl key while you drag a handle
  • 33. Editing a WordArt Object  To edit WordArt, it must be selected  You can make changes using the tools on the WordArt Tools Format tab or by dragging its sizing handles
  • 34. Changing the Shape of a WordArt Object
  • 35. Wrapping Text Below a WordArt Object  Inline graphic vs. floating graphic
  • 36. Positioning and Sizing the WordArt Object  You can adjust its position in the document by dragging it with the mouse pointer  To change the size of a WordArt object, drag one of its sizing handles  To keep the headline the same proportion as the original, hold down the Ctrl key as you drag the sizing handle
  • 37. Anchoring the WordArt Object to a Blank Paragraph  To prevent the column format from affecting the WordArt object, you need to anchor it to its own, blank paragraph  Insert a new paragraph  Click the WordArt object  Click the anchor and drag it up to position it to the left of, and just above, the new, blank paragraph
  • 38. Anchoring the WordArt Object to a Blank Paragraph
  • 39. Formatting Text in Newspaper-Style Columns  In newspaper-style columns, a page is divided into two or more vertical blocks, or columns  Click the Page Layout tab, and then, in the Page Setup group, click the Columns button
  • 41. Inserting Graphics  The term graphic can refer to a drawing, a photograph, clip art, a chart, and so on  Picture button  Clip Art button  Shapes button  SmartArt button  Chart button
  • 43. Resizing a Graphic  You can resize a graphic either by dragging its sizing handles or, for more precise control, by specifying an exact height and width in the Size group on the Picture Tools Format tab
  • 44. Cropping a Graphic  You can crop a graphic using the Crop button on the Picture Tools Format tab
  • 45. Wrapping Text Around a Graphic
  • 46. Moving and Aligning a Graphic  You can move a graphic by dragging it  Like WordArt, a clip art graphic is anchored to a specific paragraph in a document  When you drag a graphic to a new paragraph, the anchor symbol moves to the beginning of that paragraph  When you drag a graphic to a new position within the same paragraph, the anchor symbol remains in its original position and only the graphic moves
  • 47. Moving and Aligning a Graphic
  • 48. Inserting Drop Caps  A drop cap is a large, capital letter that begins the text of a paragraph, chapter, or some other document section
  • 49. Inserting Symbols and Special Characters  In printed publications, it is customary to change some of the characters available on the standard keyboard into more polished-looking characters called typographic characters
  • 50. Inserting Symbols and Special Characters  Move the insertion point to the location where you want to insert a particular symbol or special character  Click the Insert tab, and then, in the Symbols group, click the Symbol button  If you see the symbol or character you want in the Symbol gallery, click it. For a more extensive set of choices, click More Symbols to open the Symbol dialog box  In the Symbol dialog box, locate the symbol or character you want on either the Symbols tab or the Special Characters tab  Click the symbol or special character you want, click the Insert button, and then click the Close button
  • 52. Balancing the Columns  Move the insertion point to the end of the text in the right column  Click the Page Layout tab, and then, in the Page Setup group, click the Breaks button  Below “Section Breaks,” click Continuous
  • 54. Inserting a Border Around a Page  Use the Page Borders button on the Page Layout tab to open the Borders and Shading dialog box
  • 55. Inserting a Border Around a Page
  • 56. Inserting a Border Around a Page
  • 57. Performing a Simple Mail Merge  The term mail merge refers to the process of combining information from two separate documents to create many final documents, each containing customized information  A Main document contains text and place holders called merge fields  Merge fields tell Word where to insert customized information
  • 58. Performing a Simple Mail Merge 58 New Perspectives on Microsoft Office Word
  • 59. Performing a Simple Mail Merge
  • 60. Selecting a Data Source  In the Mail Merge task pane, verify that the Use an existing list option button is selected  Click Browse in the Mail Merge task pane  Navigate to and open the desired data source
  • 61. Inserting Merge Fields  Select the placeholders and use the Mail Merge task pane to insert the appropriate fields
  • 63. Previewing the Merged Document  When you preview the merged document, you see the main document with the customized information inserted in place of the merge fields  In the Mail Merge task pane, click Next: Preview your letters
  • 64. Merging the Main Document and Data Source  In the Mail Merge task pane, click Next: Complete the merge  Click Edit individual letters in the Mail Merge task pane  Verify that the All option button is selected, click the OK button, and then scroll as needed to display the entire first letter
  • 65. Merging the Main Document and Data Source
  • 66. Inserting a Blank Table  Make sure the Insert tab is displayed and then, in the Tables group, click the Table button
  • 68. Entering Data in a Table
  • 69. Selecting Part of a Table  As you have learned, you can select the entire table by clicking the Table Move handle  To select part of a table, you can drag the mouse pointer, just as you would to select regular text in a document
  • 70. Sorting Rows in a Table  The term sort refers to the process of rearranging information in alphabetical, numerical, or chronological order  Format the column headers in bold, and then select the entire table  In the Data group on the Table Tools Layout tab, click the Sort button  In the Sort dialog box, click the Sort by arrow, and then select the header for the column you want to sort by. For example, if you want to organize the rows in the table according to the contents of the Last Name column, click “Last Name”  In the Type list box located to the right of the Sort by list box, select the type of information stored in the column you want to sort by. You can choose to sort text, dates, or numbers
  • 71. Sorting Rows in a Table  To sort in alphabetical, chronological, or numerical order, click the Ascending option button. To sort in reverse order, click the Descending option button  If you also want to sort by a second column, click the Then by arrow and click a column header. This is useful if, for example, you want to organize the table rows by last name, and then, within each last name, by first name. You can also specify the type of information in the Then by column, and whether you want to sort in ascending or descending order  Make sure the Header row option button is selected. This tells Word that the table you want to sort includes a header row that should not be sorted along with the other rows  Click the OK button
  • 72. Sorting Rows in a Table
  • 73. Inserting Rows and Columns in a Table  You will often need to modify a table structure by adding or deleting rows and columns using the Table Tools Layout tab
  • 74. Deleting Rows and Columns
  • 76. Formatting a Table with a Built-In Table Style  Click in the table you want to format, and then click the Table Tools Design tab  In the Table Styles group, click the More button to display the Table Styles gallery  Position the mouse pointer over a style in the Table Styles gallery to see a live preview of the style in the document  In the Table Styles gallery, click the style you want  To apply or remove style elements (such as special formatting for the header row, banded rows, or banded columns), select or deselect check boxes as necessary in the Table Style Options group
  • 77. Formatting a Table with a Built-In Table Style
  • 78. Setting Tab Stops  A tab stop (often called just a tab) is a location on the horizontal ruler where the insertion point moves when you press the Tab key  To set a tab stop, click the tab alignment selector on the far left of the horizontal ruler until the appropriate tab stop alignment style appears, and then click the horizontal ruler where you want to position the tab stop. Press the Tab key to move the insertion point to the new tab stop  To align columns as you type, set tab stops on the horizontal ruler (as described in the preceding bullet), type text in the first column, press the Tab key, and then type text at the next tab stop. Continue in this way until you finish typing the first row, with an entry in each column. Then press the Enter key and begin typing the next row  To align text that already contains a nonprinting tab character, select the text and then insert a tab stop on the horizontal ruler  To remove a tab stop, locate it on the ruler, click it, and drag it off the ruler (into the document window)
  • 80. Creating Footnotes and Endnotes  A footnote is an explanatory comment or reference that appears at the bottom of a page  Endnotes are similar, except that the text of an endnote appears at the end of a document  To create a footnote, click where you want to insert a footnote, click the References tab, in the Footnotes group click the Insert Footnote button, and then type the text of the footnote in the bottom margin  To create an endnote, click where you want to insert an endnote, click the References tab, in the Footnotes group click the Insert Endnote button, and then type the text of the endnote at the end of the document
  • 81. Creating Footnotes and Endnotes  When you are finished typing the text of a footnote or endnote, click in the body of the document to continue working on it  To delete a footnote or endnote, delete its reference marker (the small, superscript number) in the text  To edit the text of a footnote or endnote, click in the bottom margin or at the end of the document and edit the note
  • 83. Formatting a Document in Sections  A section is a part of a document that can have its own page orientation, margins, headers, footers, and so on  To divide a document into sections, you insert a section break
  • 84. Formatting a Document in Sections
  • 85. Formatting a Document in Sections
  • 86. Creating SmartArt  The SmartArt feature allows you to create diagrams and charts to illustrate concepts that would otherwise require several paragraphs of explanation  To begin creating a SmartArt graphic, you switch to the Insert tab and then, in the Illustrations group, click the SmartArt button
  • 89. Adding Headers and Footers  Text that is printed at the top of every page is called a header  A footer is text that is printed at the bottom of every page  Some headers and footers also include document controls  Double-click the top or bottom margin of a page to switch to Header and Footer view
  • 93. Customizing Word  Create a macro  Record macro steps  Edit a macro  Customize the Quick Access toolbar  Modify Options  Use the Document Inspector
  • 94. Plan a Macro  Automate repeated tasks by using macros  A macro is a series of Word commands and instructions that you group together as a single command to accomplish a task automatically
  • 95. Planning a Macro  Macro tasks:  Determine the tasks you want the macro to complete  Macro steps:  Include the correct steps to perform the task  Macro information:  Determine the information related to the macro  Record macro procedure:  Use the Record Macro dialog box to record the macro
  • 96. Creating a Macro  Create a macro by using the macro recorder or by entering codes into the Visual Basic Editor  For most routine macros, use the macro recorder  Records each step you perform as a sequence of Visual Basic codes  For complex macros, use the Visual Basic Editor
  • 97. Recording Macro Steps  Once you have created a macro, you need to record the macro steps  The macro recorder actually records each step you perform as a sequence of Visual Basic codes  Can use the mouse to click commands and options  Must use the keyboard to select text
  • 98. Running a Macro  When you run a macro, the steps you recorded are performed  Run a macro in three different ways:  Select the macro by name in the Macro dialog box, then click Run  Click a button on the Quick Access toolbar if you have assigned the macro to the Quick Access toolbar  Press a keystroke combination if you have assigned shortcut keys to the macro