Microsoft Word allows users to create a variety of professional documents. It has tools for formatting text, adding tables and images, and managing page layout. The interface includes tabs for editing options, a toolbar for common commands like save and undo, and a document window. Users can open existing documents, create new ones, and save files in the Word format with a .docx extension. Microsoft Word provides various ways to navigate and select text using keyboard shortcuts, scroll bars, and the mouse.

2. Objectives:
 After reading this Information Sheet, you must be able to:
Activate / Open MS Word
Open, Start and Save New Document
Move around the Word Document
Format Text and Paragraph
Work with Sections and Page Layout
Work with Table
Print Document
Insert Header and Footer
Insert Bullets and Numberings
Insert Pictures and Cliparts

3. Introduction:
 Microsoft Word is a word processing program that makes it
easy to create a variety of professional-looking documents,
from simple letters and memos to:-
newsletters
research papers
blog posts,
business cards
résumés
financial
reports
and other documents that include multiple pages of text
and sophisticated formatting.

4. Understanding Word Processing Software
A word processing program is a software
program that includes tools for entering,
editing, and formatting text and graphics.
Microsoft Word is a powerful word processing
program that allows you to create and enhance
a wide range of documents quickly and easily.
The electronic files you create using Word are
called documents.
Microsoft Word files have the file extension
DOC or DOCX.

5. The part of Microsoft Word
 Title bar displays the name of the document and the name of the
program. Until you give a new document a different name, its
temporary name is Document1. The title bar also contains resizing
buttons and the program Close button. These buttons are common
to all Windows programs.
 Quick Access toolbar contains buttons for saving a document and
for undoing, redoing, and repeating a change. You can modify the
Quick Access toolbar to include the commands you use frequently.
 File tab provides access to Backstage view, where you manage
files and the information about them. Backstage view includes
commands related to working with documents, such as opening,
printing, and saving a document. The File tab also provides access
to resources for help using Word and to the Word Options dialog
box, which is used to customize the way you use Word

6. Cont…..
 Ribbon contains the Word tabs. Each tab on the Ribbon
includes buttons for commands related to editing and
formatting, documents.
Microsoft Word Help button is use to access the Word
Help system.
document window displays the current document. You
enter text and format your document in the document
window.
 horizontal ruler displays left and right document margins
as well as the tab settings and paragraph indents, if any, for
the paragraph in which the insertion point is located.
vertical ruler displays the top and bottom document
margins.

7. Cont….
 vertical scroll bar and the horizontal scroll bar are used to
display different parts of the document in the document window.
 scroll bars include scroll boxes and scroll arrows, which you
can use to scroll through a document.
 status bar displays the page number of the current page, the
total number of pages and words in the document, and the
status of spelling and grammar checking.
 view buttons on the status bar allow you to display the
document in Print Layout, Full Screen Reading, Web Layout,
Outline, or Draft view.

8. Cont…
Zoom level button and the Zoom slider
provide quick ways to enlarge and decrease
the size of the document in the document
window, making it easy to zoom in on a detail
of a document or to view the layout of the
document as a whole.

9. Interface of Word

10. How to activate or open MS Word 2007?
 You can start Word 2007 in a number of ways.
Way No. 1.
Click the Start button.
The Start menu appears. You might find the Microsoft Word
2007 program icon right there on the Start menu.
If you see the Word icon, click it to run the program.
Otherwise, follow Step 3.
Choose All Programs to pop up the All Programs menu, and
then select Microsoft Word 2007.
Choose and click Microsoft Office Word 2007 from the
different programs.

11. Cont….
Way No. 2
Find the Microsoft Word icon on the Desktop.
Double Click the icon to open the Microsoft
Word.
Way No. 3.
Click the Start button.
Under Search Dialog, Type WINWORD
Press Enter

12. How to create new document?
Each time you open Word, a new blank document
appears; however, you will also need to know
how to create new documents while an existing
document is open.
1. Click the Microsoft Office button.
2. Select New. The New Document dialog box
appears.
3. Select Blank document under the Blank and
recent section. It will be highlighted by default

13. Cont..
4. Click Create. A new blank document appears in the Word
window

14. Cont…
You can access templates that are installed on
your computer or on Office Online. Click the
Microsoft Office button and select New. You
can create blank documents and access
templates from the dialog box that appears.

15. How to save document?
It's important to know how to save the
documents you are working with. There are
many ways you share and receive documents,
which will affect how you need to save the
file.
1. Click the Microsoft Office button.
2. Select Save / Save As from the menu.

17. Cont…
3.Type the new file's name into the "Save as"
box. Change the location of your file, if
necessary. The location is indicated by the
selections you make in the main body of the
dialogue window. The location appears in the
field called "Save in."

18. Cont…
4. click on the Save button

19. How to open document?
You use the standard computer command
Open to fetch a document that you previously
saved as a file in Word 2007. To grab a file
from your disk drive in Word 2007 - to open it
- you follow these simple steps.
1. Click the Office Button and choose the Open
command from the menu.

20. Cont…

21. cont…
2. Click a document’s name with the mouse.
- The Open dialog box contains a list of
documents previously saved to disk. Your job is to
find the one you want to open.

22. Cont…
3. Click the Open button.
- Word 2007 opens the highlighted file,
carefully lifting it from your disk drive and
slapping it down on the screen

23. Moving around the document
Using the Keyboard
Movement Key Sequence
 down the document a screen at a time Page down.
 up the document a screen at a time Page Up
 moving around within the document Cursor keys (the 4 arrows)
 bottom of the document Ctrl End
 top of the document Ctrl Home
 end of a line of text End
 beginning of a line of text Home
 previous paragraph Ctrl ↑
 next paragraph Ctrl ↓

24. CONT…

25. Cont..
Using the Mouse

26. SELECTING TEXT
Using the Keyboard
Text to be selected Key sequence
Small section of text Shift ( ) and an arrow (in the required
direction).
Complete document Ctrl A or Ctrl 5 (on keypad on the right of
the keyboard)
Complete table Alt 5 (on keypad on the right of the
keyboard)
To the end of a word Ctrl Shift Right Arrow
To the beginning of a
word
Ctrl Shift Left Arrow
To the end of a line Shift+End

27. CONT..
To the end of a
paragraph
Ctrl+Shift+Down Arrow
To the beginning of a
paragraph
Ctrl + Shift +Up Arrow
To the end of
document
Ctrl + Shift + End
To the start of
document
Ctrl + Shift + Home
To the end of a window Alt + Ctrl + Shift + Page Down
A vertical block of text Ctrl Shift F8, move the cursor (Ctrl Shift
F8 to switch off)
To select word by word Ctrl Shift (right arrow)

28. Using the Mouse
Text to be highlighted Control
Small section of text Click left mouse button, hold it down and move mouse
Current word Double Click in the word
Current line Move the pointer to the left of the line until it changes to a
right-pointing arrow, and then click. (for more than one line click
and drag
A sentence Hold down CTRL, and then click anywhere in the sentence
A large block of text Click at the start of the selection, scroll to the end of the
selection, and then hold down SHIFT and click
Complete paragraph Triple click anywhere in the paragraph (or double click in left
margin
Complete document Hold Ctrl down and click left mouse button in left margin- or just
triple click with the right pointing arrow in the left margin
A vertical block of text Hold the Alt key down, click and drag over the text
To adjust a selection 1. Shift and click where you want the selection to end
2. Shift and press arrow keys

29. Selecting more than one piece of text
Select the first piece of text and hold down
the Ctrl key before selecting the next piece.
Note, If you select a picture, or a table you
will only be able to select another picture or
another table

30. Deleting Text
1. Move the cursor to the character which you
wish to delete. If there is more than one
character ensure that all characters are
highlighted.
2. Press the Delete key.
Note: you can select more than one area before
pressing the delete key

31. View Modes
 There are 5 different modes which you can use to view the document:
These can be obtained from the View menu or from the buttons shown,
which are found at the bottom left of the window:
 Print Layout:- View the document as it will appear on the printed page
 Full Screen Reading:- View the document in full screen Reading View in
order to maximize the space available for reading or commenting on the
document.
 Web Layout:- View the document as it would look as a webpage.

32. Cont…
Outline Viewthedocumentasanoutlineandshowtheoutliningtools.
Draft Viewthedocumentasadrafttoquicklyeditthetext.
Certainelementsofthedocumentsuchasheadersandfooterswillnotbe
visibleinthisview.

33. Cont..
You can also zoom in to get a close-up view of
your file or zoom out to see more of the page
at a reduced size. You can also save a particular
zoom setting with a document.
Quickly zoom in or out of a document.
1. On the status bar, click the Zoom slider.
2. Slide to the percentage zoom setting that
you want.

34. Choose a zoom setting in Microsoft
Office Word
Do one of the following:
1. On the View tab, in the Zoom group, click Zoom
100%.
2. On the View tab, in the Zoom group, click One
Page, Two Pages, or Page Width.
3. On the View tab, in the Zoom group, click Zoom,
and then enter a percentage or choose any other
settings that you want.

35. Check Spelling and Grammar
1. Open a Word document that needs to be
checked.
2. On the Review tab, in the Proofing group,
click Spelling & Grammar.
3. In the Spelling and Grammar dialog box
appears, and the first suggested correction is
highlighted.
4. Use the following buttons to check your
spelling and grammar:

36. Cont…
Ignore Once Ignore this word
once, but check it again.
Ignore All Ignore this word throughout the
document.
Ignore Rule Ignore this rule
throughout the document.
Next Sentence Check the next sentence.
Add to Dictionary Include this
word in the program's
dictionary.
Change Use the suggested word in the
Suggestions pane.
Explain See an explanation for
the suggested change.
Change All Use the suggested word to change
all instances of this word.
Change All Use the suggested
word to change all instances of
this word.
AutoCorrect Use the first suggested word each
time you click AutoCorrect.
Check grammar Select to
correct the grammar in this
Undo Undo the change. Continue clicking for
previous corrections.

37. Changing text style and size
Changing the Text Style
1. Under Home Tab, and go to
2. Click on the down arrow to select a font.
Changing the Text Size
1. Under Home Tab, and go to
2. Click on the down arrow to select a font size.

38. Shortcut key sequences
Ctrl Shift F and  or ↑ to
move through the list
Change fonts Ctrl [ increase font size by 1
Ctrl Shift Q Change to symbol font Ctrl ] decrease font size by 1
Ctrl Shift P and  or ↑ to
move through the list
Change font size Ctrl Shift > increase font size to next
listed size
Ctrl Shift < decrease font size to next
listed size

39. Character Formatting
 You can apply different formatting, such as bold and italic, to improve the
look of your text in Word 2007. The Font group on the Home tab lists the
most common character formats.
 Bold Button.
- Make the selected test bold.
- Shortcut: Ctrl + B
 Italic Button
- Italicize the selected text
- Shortcut: Ctrl + I
 Underline Button
- Underline the selected text
-Shortcut: Ctrl + U

40. Cont…
Strikethrough
- Draw a line through the middle of the selected
text.
- Shortcut: No shortcut
Subscript
- Create a small letters below the text baseline
- Shortcut: Ctrl + =
Superscript
- Create a small letter above the line of the text.
-Shortcut: Ctrl + Shift + +