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Microsoft Outlook
Microsoft Outlook is a powerful email, calendar, contacts, and task management program. The presentation discusses how to install Outlook, configure email accounts, organize emails using folders and rules, archive old emails to reduce inbox size, customize the navigation pane and other Outlook views, integrate with RSS feeds and MSN Messenger, and use Outlook's security features to block viruses. Key benefits of Outlook include managing all information and communications in one interface, instant searchability, and keeping users safe from junk email and malicious content.
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Microsoft Outlook
- 1.
- 2. OverviewWhat is MSOutlook?
- 3.
- 4. How to configurean e-mail Account With Microsoft Outlook…?
- 5. Benefits of MSOutlook
- 6. Features IntroductionOver lastyears, e-mail certainly became the most often used internet-service worldwide.So many technical report writers and business men use MS Outlook for managing their e-mails and forwarding their report tasks.
- 7. Using formatting featuresthey quickly produce well designed, effective page layouts and give their documents a more professional look.What Is MS Outlook?Outlook is a powerful tool or application for:sending and receiving information.coordinating email messages, calendars, contacts, tasks etc.creating and viewing information using a compatible interface. …
- 8.
- 9. A wizard willappear …Next
- 10. Accept Agreement… Next… Next ..Next … … …Finish!Configure An E-mail Account With Microsoft OutlookStart Outlook.On the Tools menu, click Account Settings.
- 11. On the E-mailtab, click New.
- 12. Click Microsoft Exchange,POP3, IMAP, or HTTP, and then click Next.
- 13. Configure the newe-mail account automatically or manually.
- 14. This dialogue boxindicates that your E-mail account is successfully configured. Click Finish
- 15. To configure thee-mail account manually.
- 16.
- 17. Now to accessall your mails residing in your e-mail account just click Send/Receive.
- 18. Why OutlookAvailability ofemail even without an internet connection.Save time by downloading email from various accounts.
- 19. Messages can stillbe accessed via the online GUI.Why OUTLOOK Contd..Instantly search all your information.
- 20. Easily manage yourdaily priorities and information.Connect with people easily and effectively.
- 21. Manage your sharedinformation and content in one interface.
- 22. Enjoy new measuresthat help keep you safe from junk e-mail and malicious sites.
- 23. Organize your informationin new, rich ways.Outlook Counts!
- 24.
- 25. Creating Folders/SubfoldersShow thefolder list by going to view | folder list.
- 26. Right click onthe inbox folder or any other folder of your choice depending on where you would like the new folder to be created.
- 27. Select create anew folder.
- 28. Name it andclick ok.Setting Up Rules/Filters Go to Tools | Rules Wizard…
- 29. Click on NewRule
- 30. Stay Organized: Movemessages from someone to a folder.Move messages with specific words in the subject to a folder.Move messages sent to a pubic group to a folder.Flag messages from someone to follow up.
- 31. Setting Up Rules/Filters Contd..Stay Up to dateDisplay mail from someone in the “New Item Alert Window”.Play a sound when I get messages from someone.Send an alert to my mobile when I get message from someone.Apply rule on messages I sendArchiving OutlookThe Outlook inbox grows in size with every passing day as a user receives hundreds of emails daily.
- 32. The Auto Archivefeature of Outlook lets you remove or move old email messages, so that the inbox remains neat and smaller in size.
- 33. Manual and AutoArchive.Archiving Outlook Contd..File|Options|Advanced |Auto Archive settings.
- 34. Click on AutoArchive Settings buttons and you can set Outlook to Auto Archive automatically after the number of days set by you.
- 35. You can alsospecify Auto Archive to a specified folder and also specify the age of emails to archive.Archiving Your Email Contd..
- 36. Archiving E-mail Contd..Click “Apply these settings to all folders now” to apply the settings globally.
- 37. To Auto Archiveonly the Inbox or any particular folder, then select the folder or Inbox and click the Folder tab, here you can see the Auto Archive button.Retrieving Archived FilesGo to File | Open | Outlook Data File.
- 38. Browse to thefolder that you saved your archive files previously.
- 39. Click on thearchive file in the list and click open.Customize Your OutlookThe Navigation Pane:provides centralized navigation to easily access the Outlook items’ bundled in different categories.it becomes untidy, eventually makes navigation a bit difficult.You can easily customize it to keep only frequently used categories
- 40. Customize Navigation Pane Contd..To keep it minimized, click Minimized and to remove it from Outlook window, click Off.
Editor's Notes
- #4 In practice results are as follows: the average user receives an average of 150 e-mails a day. No matter if the concerning e-mail account is used for private or business purposes.Through the control of font, spacing and other elements you can quickly produce well designed, effective page
- #5 Outlook is a powerful tool or application for: sending and receiving information. coordinating email messages, calendars, contacts, tasks etc. creating and viewing information using a compatible interface. and there is much more that you can with Microsoft outlook … Outlook® is an essential e-mail package and comes with Microsoft® Office suite with wide range of features like AutoComplete, Address Book, distribution list to deliver group e-mails, tracking to know about the status of a sent message, spicing tools to customise e-mails and many more. More and more users are becoming fan of it due to its user-friendly nature.
- #7 Out of all these issues what the outlook do or what you can do by using outlook first you should know that how you can setup an email account with the Microsoft outlook. For this first you have to open the outlook
- #9 In the Add New E-mail Account dialog box, click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
- #10 To configure the new e-mail account automatically, follow these steps under Auto Account Setup in the Add New E-mail Account dialog box: In the Your Name box, type your full name.In the E-mail Address box, type your e-mail address. Your ISP provides this information. Your e-mail address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods. For example, Sachin Karnik uses an ISP that is named Contoso.com. The ISP may assign an e-mail address of skarnik@contoso.com. In the Password box, type the password that your ISP provided. In the Retype Password box, retype the password, and then click Next to begin the Auto Account Setup process.
- #11 Outlook 2007 will try to automatically configure your account settings and server settings. If your account is successfully configured, the Add New E-mail Account dialog box indicates that the account was created successfully. This dialog box also indicates the type of e-mail server to which you successfully connected. Click Finish, and then click Close to complete the account setup.