This document provides productivity tips for Microsoft Office, presented by Liz Sundet. It covers various tools and features such as keyboard shortcuts, PowerPoint design ideas, Outlook email management, calendar scheduling, and OneDrive functionality. The presentation emphasizes the importance of efficiency and offers resources for enhancing presentations and document management.

1. MICROSOFT OFFICE PRODUCTIVITY HACKS

2. MICROSOFT OFFICE
PRODUCTIVITY HACKS
PRESENTED BY: LIZ SUNDET—ADMINISTRATIVE PROFESSIONALS
CONFERENCE
APRIL 18, 2018

3. LIZ SUNDET
Microsoft MVP, MBA, PMP, CBAP, CSM
Adjunct Instructor – RCTC/Mayo Clinic
Musician: Fur-baby:
Biker—”Throttles Not Pedals”
Email: liz@lizsundet.com
Follow on Twitter: @percusn
Connect with me on LinkedIn
• http://www.linkedin.com/in/lizsundet

5. MY NINJA
INSPIRATION:
TOM DUFF
• One Minute Office Magic
• https://oneminuteofficemagic.c
om/
• Office 365 Productivity Tips

6. Agenda:
• Keyboard Shortcuts
• PowerPoint
• Email – Outlook
• Calendar
• OneDrive
• Personal Favorites

7. KEYBOARD
SHORT
CUTS

8. CUT
CTRL + X

9. COPY
Ctrl + C
(or Ctrl +
Insert)

10. PASTE
CTRL + V (OR SHIFT +

11. UNDO
CTRL + Z

12. SHOW
DESKTOP/
HIDE DESKTOP
Windows
logo
key + D

13. WINDOWS LOGO
KEY + ALT +
D
Show/Hide Clock and Calendar

14. Open File Explorer
Windows logo
key + E

15. SWITCH BETWEEN OPEN APPLICATIONS = ALT + TAB

16. LOCK YOUR PC WHEN YOU WALK AWAY
WINDOWS LOGO KEY + L
If you don’t, other workplace Ninja’s will send
emails out on your behalf that you are hosting the

17. SELECT ALL ITEMS IN A DOCUMENT OR
WINDOW
CTRL + A

18. CTRL + D
(OR
DELETE)
DELETE THE
SELECTED ITEM
AND MOVE IT TO
THE RECYCLE BIN

19. ZOOM IN OR OUT
= CTRL + SCROLL
WHEEL

20. BECOME A ZEN
MASTER
https://support.microsoft.com/en-us/help/12445/windows-

21. Know the PowerPoint of a
Ninja

22. TURN ON DESIGN
IDEAS
DESIGN TAB
DESIGN IDEAS IN
UPPER RIGHT
MAKE AN
AWESOME
PRESENTATION
Choose
from one
of the
designs
to try it
out

23. MORPH

24. USE PRESENTER
VIEW

25. Zoom
Feature

27. Use Pictures rather than
words
Free resources for
pictures:
• https://www.pexels.co
m
• https://pixabay.com
• https://unsplash.com
• https://everypixel.com
• https://stocksnap.io
• https://pixwizard.com

28. INSERT
VIDEO TO
POWERPOIN
T

29. Outlook Magic

30. FILTER OUTLOOK
EMAIL’S
Help find what you’re looking
for
Home  Filter Email (right
hand side)
Predefined options: Unread,
Has Attachments, This Week,
Categorized, Flagged,
Important, Sent to: Me or CC:
Me, View Items Expiring Soon

31. NEVER FORGET AN EMAIL
ATTACHMENT AGAIN

32. REPLY TO AN EMAIL USING
SKYPE
CTRL + SHIFT + B

33. NO EXCUSE
FOR BEING A
POUR SPELLER
Available in Outlook and Word

34. MANAGE
RULES AND
ALERTS

35. Calendar Zen

36. Email your
calendar

37. FIND TIME ---
HTTPS://FINDTIME.MICROSOF
T.COM

38. Available in Outlook 2013, Outlook 2016, Outlook Online, Outlook for Mac

40. SEARCH FOR CALENDAR
MEETINGS

41. DO NOT SEND A RESPONSE

42. SAVE A MEETING AS AN .ICS

43. Stealthy OneDrive

45. ONEDRIVE FEATURES
Log in with Microsoft Account
Share with anyone
Allow content expiration
Allow token when sharing
Your files are accessible from
where ever you are
Scan your documents (receipts,
business cards or whiteboard
notes) and store in OneDrive

47. GET THE APP FOR
ONEDRIVE

48. Secret Weapons

49. POWER
OF THE PEN

50. CHECK YOUR SPACING

51. NEED SOME ICONS TO SPRUCE UP A PRESO?
Cant get enough try
using MetroStudio by
Syncfusion
https://www.syncfusion
.com/downloads/metro

55. OFFICE LENS
Take pictures of
whiteboards or print
documents
Load to OneNote or
OneDrive
Enhances the photo by
cropping, sharpening and
straightening it
End result is a scanned
image

57. A True Ninja is a master of himself and his