In this latest installment, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered live at SharePoint Saturday Utah (#SPSUtah) on February 3rd, 2018 with audience members voting on each round. The session was later recorded for your viewing pleasure. Follow us on Twitter for future webinars and sessions where we'll share more great tips!

1. Office 365 Productivity Tips
“Wasatch Wrangle"
Christian Buckley
CollabTalk LLC
Thomas Duff
Cambia Health
#SPSUTAH

2. Christian Buckley
Founder & CEO of CollabTalk LLC
cbuck@CollabTalk.com
@buckleyplanet
http://www.buckleyplanet.com

3. CollabTalk is an independent research and technical
marketing services company. We provide product and
marketing evaluation, strategy, and operational support,
content development, and demand-generation guidance
— working primarily within the Microsoft ecosystem.
www.CollabTalk.com

4. Thomas Duff
Software Engineer at Cambia Health
Thomas.Duff@CambiaHealth.com
@Duffbert
http://oneminuteofficemagic.com

5. Rules of Engagement
1. Each opponent will take turns
2. No duplicates
3. Audience votes after each round
4. No hitting below the belt
5. Winner based on overall voting

6. Let’s get started!

7. Round 1

8. Add links to recent files into your document,
workbook or presentation
Working on a presentation or document, want to reference to
other material that you are also updating, or maybe a standalone
URL
1. Right click on the location where you want to add the link
2. Double-click the recent document to add
3. Or, select Insert Link at the bottom in the ‘Address’ field and enter
your URL
4. A hypertext link of the name of the document is added
Guidance for Office 2016, Android, or Office Mobile

9. Getting a list of email addresses in Excel into
Outlook
This little trick is handy if you have a list of email addresses in Excel, and you want to use that list to send everyone
an email using Outlook. It's really nothing more than copy and paste!
In this example, I have four email
addresses in Excel. I've highlighted
them and did a Copy command:
In a new Outlook message, I Paste them into the To field.
They'll start off in a column like you see here:

10. Getting a list of email addresses in Excel into
Outlook
But in a matter of seconds, they'll resolve to the normal semicolon-delimited format, and you're ready to send:
It definitely beats trying to retype them by hand, or reformat them in Notepad…

11. Who won the round?
13 votes 12 votes

12. Round 2

13. Finding folder names in Outlook search
This tip came to me via Sandra in the typical fashion… a Skype ping that starts "I just figured out
something cool… wanna see?" She shared her screen and showed me how to search for items in your
Outlook mail file and have it show you what folder it's in! Here's how it works…
So here I'm in normal Outlook search, and I'm searching for the word purple. As soon as I put it in, it
gives me results. But instead of taking the default of Current Mailbox, I use All Outlook Items:

14. Finding folder names in Outlook search
Now in the display, they are grouped by folder name instead of the age grouping I normally
have turned on:
This is a great way to find where a document might be hiding, and for you to narrow down
where exactly it is in your mail file.

15. Use your digital pen as a slide-show clicker
A pen can be a wireless remote control up to 30 feet away from your
computer.
Requires an Office 365 subscription, a digital pen that supports
Bluetooth, and the Windows 10 Fall creators Update on your computer.
After setting up your device, the controls are pretty simple:
 Press the eraser button once to advance
 Press and hold the button to go backward

16. Who won the round?
11 votes 10 votes

17. Round 3

18. Research for your paper easily within Word
Available to users of Office 365 and powered by Bing search, the
Researcher in Word helps you find topics and incorporate reliable
sources and content for your research paper in just a few steps, and is
available for Windows and Mac. Explore and research the material
related to your content and add it with citations in the document
without leaving Word.
1. From the References tab, in the References group, select
Researcher
2. Type a keyword and press Enter
3. From the results pane, select the relevant content, and use Add
and Cite to automatically create and format your references
4. Also able to add images, and automatically generate and update a
bibliography
Explore Researcher in Word [video]

19. Clearing all filters with a single click in Excel
One of my colleagues at work wondered if there was an easy way to clear out multiple
column filters in Excel without having to go into each column separately. A quick search on
Google showed that you definitely can do that…
Here I have a sample spreadsheet with random letters and numbers. I'm going to place a
filter for the letter "a" in the first column and a filter for the number "2" in the second
column:

20. Clearing all filters with a single click in Excel
I now have two column filters that reduced the
number of rows from 11 to 2. Now if I want to
remove all the filters at once, I can click on Data >
Clear:
Voilà… we're back to the original spreadsheet:

21. Who won the round?
8 votes 13 votes

22. Round 4

23. Fixing your quirky spelling errors in Office
Admit it… you have a few(?) words that you always misspell or mistype when working on a Word
document, a PowerPoint deck, an Excel file, a OneNote notebook, or an Outlook email. And, for
whatever reason, the program decides that your quirky spelling isn't important enough to fix for you
automagically. Well, you can actually add your own spelling quirks to Office so that you don't have to
wear out the backspace key fixing your errors. And yes… this is a case where you can fix it once, and
*all* the programs will pick up the change!
In whatever Office program you're in, go to File > Options, and then select Proofing > AutoCorrect
Options:

24. Fixing your quirky spelling errors in Office
If you're in Outlook, the option is slightly different after File > Options. Go to Mail > Spelling and Autocorrect:
Now you'll see the Proofing > AutoCorrect Options selection:

25. Fixing your quirky spelling errors in Office
Once you're in the AutoCorrect dialog box, you can enter new options on how you'd like Office to
autocorrect your spelling. For me, I often misspell SharePoint as "SharEPoint", and I have to keep
correcting it. By adding it to my list of autocorrections, it will always be corrected for me automagically:
And again, if you do this in any of the Office programs, it
will carry over to all the other Office programs. You don't
have to make each change individually!

26. Insert videos into
your PowerPoint
While many of us have done this, the
question still comes up about how to
best insert and format videos

27. Insert videos into
your PowerPoint

28. Who won the round?
8 votes 12 votes

29. Round 5

30. Convert an SVG image to an Office shape
Microsoft Word, PowerPoint, Outlook, and Excel 2016 on
Windows support inserting and editing scalable vector
graphics (.SVG) files in your documents, presentations, emails,
and workbooks.
By converting an SVG image or icon to an Office shape you
can disassemble the SVG file and edit individual pieces of it.
Converting the file is quite easy; just right-click the SVG image
in your document, workbook, or presentation and select
Convert shape from the context menu that appears.
Find out more on Office.com

31. Fixing unintended auto-corrects in Office
Generally speaking, the Auto-Correct feature in Microsoft Office is great in fixing your typing
mishaps. But depending on the industry you work in, there are certain acronyms that are
constantly mistaken by Auto-Correct as misspellings. Here's how you can fix that…
Using one of the Office programs (I'm using Word), go to File > Options, and click on
Proofing > AutoCorrect Options:

32. Fixing unintended auto-corrects in Office
In the list of autocorrections that Office will make, find your acronym that you want to leave in
place when you use it. In my case, I want to keep HSA as is, without it being changed to HAS.
Highlight that line, click Delete, and then click OK:
All your HSAs will now be safe from autocorrection.

33. Who won the round?
13 votes 7 votes

34. 7
12
13
10
12
13
8
8
11
13
0 2 4 6 8 10 12 14
WHO WON ROUND 5?
WHO WON ROUND 4?
WHO WON ROUND 3?
WHO WON ROUND 2?
WHO WON ROUND 1?
Wasatch Wrangle Polling
Christian Tom
Overall winner?
Christian!

35. Event Date Location Rounds Won Votes Won Rounds Won Votes Won
9/12/2017 Online 3 31 2 29
10/28/2017 SPSTC 1 74 4 96
11/28/2017 Online 2 11 3 15
1/16/2018 Online 4 167 1 104
2/3/2018 SPSUTAH 2 54 3 53
TOTAL 12 337 13 297
Tom Christian
Current Leaderboard
Most Rounds Won – Christian
Most Events Won – Christian
Most Overall Votes - Tom

36. Thank you!
Christian Buckley
@buckleyplanet
http://www.buckleyplanet.com
Tom Duff
@Duffbert
http://OneMinuteOfficeMagic.com