This document provides an overview of how to create and work with databases in Microsoft Access. It discusses how to create tables, enter and manipulate data, build relationships between tables, and construct queries to extract and analyze data. The key steps covered include designing tables with fields and a primary key, entering data, sorting and searching records, linking tables through relationships, and using the query designer to build queries with criteria. Being able to organize data into related tables and then retrieve specific information through queries are fundamental skills for working with relational database systems like Access.
We use reports in our daily life. Now a days, computer is basic need of every place. MS ACCESS is used to present & analyse the data. Reports provide the most flexible way of viewing and printing summarized information. I hope this presentation will help you to prepare a report in MS Access.
We use reports in our daily life. Now a days, computer is basic need of every place. MS ACCESS is used to present & analyse the data. Reports provide the most flexible way of viewing and printing summarized information. I hope this presentation will help you to prepare a report in MS Access.
SEE MORE, INCLUDING A FREE TRIAL, AT: www.PivotTable-Pro.com
This presentation demonstrates how AutoCorrect works as you enter text and formulas, and shows how you can add or remove AutoCorrect rules.
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How AutoCorrect Works
Undoing AutoCorrect Changes
How AutoCorrect Changes Capitalizations
***AutoCorrect Settings***
Turning AutoCorrect Rules On or Off
Entering Custom AutoCorrect Rules
Setting Exceptions to Capitalization Rules
Explore the IF (with AND and OR) function, the VLOOKUP function, selected Date, Statistical, Financial, and Mathematical functions, frequently overlooked Text functions, and more from real-life worksheets examples.
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This video teaches basic data entry and editing in Excel.
Free Excel Training Course: http://www.SpreadsheetTrainer.com
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***Data Entry in Excel***
How to Enter Data into a Cell
The Enter Status Mode
How to Structure Data
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How to Cancel Cell Changes
How to Use Undo/Redo
How to Use AutoComplete
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This video shows basic worksheet elements and navigation in Excel.
Free Excel Training Course: http://www.SpreadsheetTrainer.com
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***The Excel Worksheet ***
What is a cell?
What is a row?
What is a column?
***Selecting & Navigating***
What is the selected cell?
How to select a cell in the Excel worksheet
How to use the GoTo function
How to navigate with page up & page down,
How to navigate with Alt+page up & Alt+page down,
Navigating with Ctrl+arrow, Home, & Ctrl+Home
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How to select a range with Ctrl+Shift+Arrow
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How to select nonadjacent cells.
Referring to range addresses.
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This presentation teaches use of basic formulas and mathematical operators.
***Basic Formulas***
Adding Values in Excel
Using Values and Cell References as Formula Inputs.
Using Cells as Formula Inputs Using the Mouse and Keyboard.
Calculating Subtractions, Multiplications, Divisions and Exponents.
Using More Than Two Inputs in a Formula.
***The Order Of Operations***
The Order Of Operations - BODMAS
Using Parentheses in Excel Formulas
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This presentation introduces you to basic Excel function syntax and usage, and runs through some basic mathematical functions.
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Elements of an Excel Function
Inputting Function Arguments
AutoComplete for Functions
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Using Comma and Colon to Reference Cells & Ranges.
Using Cell References, Values, Formulas or other Functions as Arguments.
Inserting a Formula into Many Cells at Once with CTRL+ Enter.
***The AutoSum & Quick Analysis Feature***
The Autosum Tool
The Quick Analysis Feature
***Function Library & Insert Function Tool***
Using the ‘Insert Function’ Tool.
***Editing & Deleting Functions***
Editing & Deleting Functions with Mouse & Keyboard
Editing a Function with the Insert Function Tool
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This video introduces you to Microsoft Excel 2013 and its program window.
Free Excel Training Course: http://www.SpreadsheetTrainer.com
Contents:
***Introduction - What is Microsoft Excel?***
***The Excel Program Window***
Program Window - Border & Title
How to Maximise the Excel Window
How to Minimise the Excel Window
How to Close the Excel Window
***The Excel Ribbon***
How to Hide & Show the Ribbon
What is the Excel Ribbon?
What are Groups?
What are Command Buttons?
What are Smart Tags?
What are Dialog Boxes?
What is the File tab & Backstage Menu?
The Excel Ribbon Shrinks When you Resize the Window
***Other Program Window Elements***
What is the Quick Access Toolbar?
What is the Name Box?
What is the Formula Bar?
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INTRODUCTION TO ACCESSOBJECTIVESDefine th.docxmariuse18nolet
INTRODUCTION TO ACCESS
*
OBJECTIVESDefine the terms field, record, table, relational database, primary key, and foreign keyCreate a blank databaseIdentify the components of the Microsoft Access windowCreate and save a table in Datasheet viewEnter field names and records in a table datasheetOpen a table using the Navigation Pane
*
OBJECTIVESOpen an Access databaseCopy and paste records from another Access databaseNavigate a table datasheetCreate and navigate a simple queryCreate and navigate a simple formCreate, preview, navigate, and print a simple reportLearn how to manage a database by compacting, backing up, and restoring a database
*
ORGANIZING DATAYour first step in organizing data is to identify the individual fieldsThe specific value, or content, of a field is called the field valueA set of field values is called a recordNext, you group related fields together into tables
*
DATABASES AND RELATIONSHIPSA collection of related tables is called a database, or a relational databaseYou connect the records in the separate tables through a common fieldA primary key is a field, or a collection of fields, whose values uniquely identify each record in a tableWhen you include the primary key from one table as a field in a second table to form a relationship between the two tables, it is called a foreign key in the second table
*
DATABASES AND RELATIONSHIPS
*
RELATIONAL DATABASE MANAGEMENT SYSTEMSA database management system (DBMS) is a software program that lets you create databases and then manipulate data in themIn a relational database management system, data is organized as a collection of tables
*
EXPLORING THE MICROSOFT ACCESS WINDOW
*
CREATING A TABLE IN DATASHEET VIEWClick the Create tab on the RibbonIn the Tables group, click the Table buttonAccept the default ID primary key field with the AutoNumber data type, or rename the field and change its data type, if necessaryDouble-click the Add New Field column heading, and then type the name for the field you are adding to the tablePress the Tab key or the Enter key
*
CREATING A TABLE IN DATASHEET VIEWAdd all the fields to your table by typing the field names in the column headings and pressing the Tab key or the Enter key to move to the next columnIn the first row below the field names, enter the value for each field in the first record, pressing the Tab key or the Enter key to move from field to fieldAfter entering the value for the last field in the first record, press the Tab key or the Enter key to move to the next row, and then enter the values for the next record. Continue this process until you have entered all the records for the tableClick the Save button on the Quick Access Toolbar, enter a name for the table, and then click the OK button
*
CREATING A TABLE IN DATASHEET VIEW
*
ENTERING RECORDS
*
SAVING A TABLEClick the Save button on the Quick Access Toolbar. The Save As dialog box opensIn the Table Name text box, type the name for the tableCli.
Microsoft Access is a software application that could help students to create databases and organize data using database tools like, reports, modules, tables and queries. Database Relational is a tool that could organize the data by its relationship (One is to One, One is to Many and Many is to Many.
As a leading data visualization tool Tableau has many desirable and unique features. Its powerful data discovery and exploration application allows you to answer important questions in seconds. You can use Tableau's drag and drop interface to visualize any data, explore different views, and even combine multiple databases together easily. It does not need any complex scripting. Anyone who understands the business problem can address it with a visualization of the relevant data. When the analysis is finished, sharing with others is as easy as publishing to Tableau Server.
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Microsoft Office Access 2003 Tutorial for Beginners
1. Aimina Zalfa Salsabila – Sasha Y7
For beginners
Accessisan interactive, relational databasemanagement system. A database
isan organized collection of datastored in categoriesthat areaccessiblein a
logical or practical manner. Relational databasesenabledatato bestored in
multipletableslinked together viadataindexes. Thismakesworking with the
datafaster and easier. Onceentered into thedatabase, thedatamay be
manipulated or viewed in variouswayssuch asby sorting or by specially set-
up queriesand reports.
https://www.ischool.utexas.edu/technology/tutorials/offic
2. FIRSTLY…..
he green “Start” button, go to “All Programs”, click “Microsoft Office”,
earch for “Microsoft Office Access 2003” and click it once.
3. ening Access, you will be presented with the window shown like this…
3. If you want to edit an existing database, you can either go to “File”, and
then click “Open”. Actually there are 2 option. You also can move your cursor
to the lower right – hand side and click “Open”.
4. te a database?
eed to go to “File”, then click “New”, or move your cursor to the lower right side to
e a new file”. And as you can see, you will see this five option menu…
ust to save an Access database before you start working on it. So first, you need to
database…” in the first option. And in the New Database dialogue box, type a name in
” then click “Create”.
And it will be like this (A new database are created)
5. There are 7 Database Components….
1. Tables
• Tables are where the actual data is defined and entered. Tables consist of records (rows) and
fields (columns).
2. Queries
• A query consists of specifications indicating which fields, records, and summaries you want to
see from a database. Queries allow you to extract data based on the criteria you define.
3. Forms
• Forms are designed to ease the data entry process. For example, you can create a data entry
form that looks exactly like a paper form.
4. Reports
• When you want to print a records from your database, first you need to design a report. Access
also have a wizard to help produce mailing labels.
5. Pages
• A data access page is a special type of Web page designed for viewing and working with data
from the Internet or an intranet. This data is stored in a Microsoft Access database or a
Microsoft SQL Server database.
6. Macros
• A macro is a set of one or more actions that each performs a particular operation, such as
opening a form or printing a report. Macros can help you automate common tasks.
6. Creating Tables in Design View…
6. By clicking the Table tab on the left hand side, you will find Access provides three ways to
create a table for which there are icons in the Database window.
• Create Table in Design view will allow you to create the fields of the table.
• Create table by using wizard will step you through the creation of a table.
• Create table by entering data will give you a blank datasheet with unlabelled columns that
looks much like an Excel worksheet.
7. So you need to “double click” on Create table in Design view displays the “Table
Design” screen where you define fields for your table.
A top pane is for entering the field name,
data type, and an option description of
the field.
A bottom pane for specifying field properties.
7. 8. Every table always consists of fields. For each field, specify the name of the field, the
type of data, and any description needed to determine what data the field contains.
Pressing the Tab key moves the cursor from one column to the next in the Table Design
screen.
9. Each table in your database should have a “primary key.” A primary key is a field that
uniquely identifies each record in the database. To set the primary key for your table,
highlight the key field and choose “Primary Key” from the Edit menu.
10. When the primary key is set, you should find a little
key icon next to the field name on the left side.
8. 11. As a final step, the table must be saved. Pull down the File Menu to choose
Save. Then click OK
12 . Yes, now you already created a new table and it’s already. Then you need to
Switch back to Access main screen by pulling down the File menu and choosing
Close.
And it will be like this…
9. Now, how to enter the data??
14. So for example, the result will be like this. To enter the data, all you need to do now is
click the mouse in the field you want to enter and type it. Press the “Tab” key to move
from field to field. When you are in the last field of a record, pressing the Tab key
automatically creates a new record for you.
13. After you have defined fields in the table, you can enter data. Highlight the table,
choose “Open” from the database windows menu bar.
10. 15. Use the “Datasheet View” to add, delete, and move records.
16. To save your new data, pull down the “File” menu and click “Save”. Or to navigate the
other records in the table, use the navigation bar at the bottom of the screen.
How to sorting and searching your records????
1. Sorting Records
*To sort records by a particular field, select the field you want to sort. From the Records menu, select
“Quick Sort” then choose either Ascending or Descending order.
2. Finding Records
If you want to locate a record that contains a certain name or date use the Find command on the Edit
menu. Type the search string in the Find What box and click Find First. Access will highlight the first
record that contains the search string.
11. Table Relationship
17. Click the“Relationships” button on thetoolbar.
18. From theShow Tablewindow (click theShow Tablebutton on thetoolbar to makeit appear),
doubleclick on thenamesof thetablesyou would liketo includein therelationships. When you
havefinished adding tables, click “Close”.
19. To link fieldsin two different tables, click and drag afield from onetableto thecorresponding
field on theother tableand releasethemousebutton. The“Edit Relationships” window will
appeared. From thiswindow, select different fieldsand an option from “EnforceReferential
Integrity” if necessary.
20. Check the“EnforceReferential Integrity” box to ensurethat therelationshipsarevalid and that
thedataisnot
accidentally deleted when dataisadded, edited, or deleted. Click “Create” to createthelink.
12. is, as you can see a line now connects the two fields in theRelationships windows. Close th
save the changes to the “Relationships” layout.
How to create the queries?
22. To make a queries, click on the “New” button in the database window . Choose
“Design View”, then click “OK”.
23. In the Show Table dialog box, you will be asked to choose a table for the
query. Select the table you want to query and click “Add”.
13. 24. Add fields from the tables to the new query by double-clicking the field name in the table
boxes or selecting the field from the Field and Table drop-down menus on the query form.
25. Enter the criteria for the query in the Criteria field. The Expression Builder can also be used
to assist in writing the expressions in the Criteria field.
26. After you have selected all of the fields and tables, click the “Run” button on the Toolbar.
27. Choose “Save” from the “File” menu to save a query for later execution.