Meetings, meetings everywhere but not an agenda to be found! (Gatto, 2016)
Ahh, Meetings: the great alternative to work. As conventional wisdom goes, if you want to be busy, do nothing, produce little to nothing, and yet get paid, set up and attend meetings.
Ahh, Meetings: the great alternative to work. As conventional wisdom goes, if you want to be busy, do nothing, produce little to nothing, and yet get paid, set up and attend meetings.
Large companies spend millions of dollars on SAP, ERP, Quality, and ISO processes, but do these practices really work? Or, are they like the latest medical wonder drug before the recall because of bad side effects? Such processes can create an approach to work but they only work equal to the leadership’s ability to implement and utilize the process intelligently and appropriately. How do you intelligently and appropriately implement these processes through meetings?
A very quick and practical guide on how to prepare for, run and follow up with your meetings. This is designed to be a lecture for business communication class. Yet it is very hands on and it can be used as a training session as well.
Ahh, Meetings: the great alternative to work. As conventional wisdom goes, if you want to be busy, do nothing, produce little to nothing, and yet get paid, set up and attend meetings.
Large companies spend millions of dollars on SAP, ERP, Quality, and ISO processes, but do these practices really work? Or, are they like the latest medical wonder drug before the recall because of bad side effects? Such processes can create an approach to work but they only work equal to the leadership’s ability to implement and utilize the process intelligently and appropriately. How do you intelligently and appropriately implement these processes through meetings?
A very quick and practical guide on how to prepare for, run and follow up with your meetings. This is designed to be a lecture for business communication class. Yet it is very hands on and it can be used as a training session as well.
Learn how to run meetings that produce results every time.
1. Use Foundation Tools to Set the Stage for Success.
2. Proactively Manage the Three Meeting Phases.
3. Keep Participants Engaged and Accountable.
business meeting is the comman part in corporate use.this PowerPoint slide can use for steps use in business meetings in world.communications use in business meetings.types of business communication use in business meetings.
Etiquette is a set of unwritten rules that apply to social situations, professional workplaces and relationships. In the business world, good business etiquette means that you act professionally and exercise proper manners when engaging with others in your profession. Here some basic etiquettes for a formal meeting that would help you in attending meetings & interviews as well.
Meetings PowerPoint Presentation Content slides include topics such as: why meetings are unproductive, 7 group roles and behaviors, effective meeting notes, 6 guidelines for effective meetings, information sharing/gathering, recognizing resistance to accepting change, phases of change transition, problem solving meetings, decision making, before the meeting, agenda and goals, during the meeting, running effective meetings, after the meeting, common scheduling problems, scheduling hints, taking minutes, how to's and much more.
Attending numerous meetings is a quotidian activity for most professionals. But the major question is how effective are they to solve our problems or achieve the goals we intend to reach? Let's have some insights about the topic in hand while learning about the facts and figures along with ways to use the powerful tool of meeting efficiently !!
Learn how to run meetings that produce results every time.
1. Use Foundation Tools to Set the Stage for Success.
2. Proactively Manage the Three Meeting Phases.
3. Keep Participants Engaged and Accountable.
business meeting is the comman part in corporate use.this PowerPoint slide can use for steps use in business meetings in world.communications use in business meetings.types of business communication use in business meetings.
Etiquette is a set of unwritten rules that apply to social situations, professional workplaces and relationships. In the business world, good business etiquette means that you act professionally and exercise proper manners when engaging with others in your profession. Here some basic etiquettes for a formal meeting that would help you in attending meetings & interviews as well.
Meetings PowerPoint Presentation Content slides include topics such as: why meetings are unproductive, 7 group roles and behaviors, effective meeting notes, 6 guidelines for effective meetings, information sharing/gathering, recognizing resistance to accepting change, phases of change transition, problem solving meetings, decision making, before the meeting, agenda and goals, during the meeting, running effective meetings, after the meeting, common scheduling problems, scheduling hints, taking minutes, how to's and much more.
Attending numerous meetings is a quotidian activity for most professionals. But the major question is how effective are they to solve our problems or achieve the goals we intend to reach? Let's have some insights about the topic in hand while learning about the facts and figures along with ways to use the powerful tool of meeting efficiently !!
Developing and sustaining effective employees is the job of every boss, those who do what is in the best interest of the organization, is critical to that organization’s success.
Is your training paying dividends: employee development, behavioral change, and or better leadership? Smart CEOs realize that organizational success really begins and ends with the employees’ development that supports day-to-day actions that sustain organizational success. Today, due to the Internet and the ability to conduct evaluations, online surveys, multi-rater 360˚ feedback, webinar training, and live streaming, programed learning modules create formats for on-going talent and training development. So many opportunities, so little behavioral change! Why isn’t training working?
Conheça o sistema de apresentação e colaboração sem fio da Barco, o ClickShare. E saiba como transformar uma simples reunião em um verdadeiro show de conteúdo e interação.
One of the most expensive forms of workplace communication
Multiply number of attendees x hourly rate x (length of meeting, travel time and prep time)
Balance against outcome(s) and alternatives
Carefully consider length, attendees and frequency
There are several aspects to meetings: when to have them, who to invite, what structure and format to take and what type of meeting to run.
But first, why do we have meetings?
“Meetings are an opportunity and framework to get resolution, reach conclusion, share ideas and move forward – for those leading the meeting AND those attending”.
Find 5 things you can do to run more effective meetings.
Presentasi Manajemen Rapat yang Efektif Oleh Bpk. Arif Nugroho, yang disampaikan saat acara Pelatihan Dasar Kepemimpinan Mahasiswa Perguruan Tinggi Pertiwi 18 Oktober 2014.
http://kampus-pertiwi.blogspot.com/
Improving Meetings and Meeting ProductivityBarry Cole
The lessons learned through twenty years leading meetings of various types around the globe. I have included as an addendum some recent sourced materials from others that may be of value in improving the value of meetings.
Effective Business Meetings
The PPT helps to inform audience regarding effective business meetings and how to engage people of different hierarchy into successful business meetings. More emphasis is on business correspondence.
Effective Business Meetings
The PPT helps to inform audience regarding effective business meetings and how to engage people of different hierarchy into successful business meetings. More emphasis is on business correspondence.
Some work events and tasks become so routine that it's easy to forget their purpose, or to think about how to make them more effective. Prime example: routine staff meetings. Here's a fresh look at how to make this workplace fixture more worthwhile.
How do you run a more meaningful meeting? This presentation outlines meeting tips from the pros, our agency’s standards for better meetings, and a whole list of resources.
What is an Indecisive Leader? What do leaders do that make them indecisive? Do indecisive leaders know they are indecisive or is it their style of leading? Indecisiveness is the inability or reluctance to make decisions in general or to come to a decision about something in particular thereby producing no clear results. What causes a leader to be indecisive, not wanting to make a decisive choice? Most likely it is the conscious or unconscious ideation that by not making a definitive choice, the leader cannot be ridiculed for a decision, moving in a given direction, and or for the consequences of decisive action.
What is a Fake Leader (FL)? It is someone disguised as a person in a leadership position who focuses on self and not the organization or ultimate good of people. It’s someone caught in minutia and is incapable of seeing the big picture, someone who misses the needed day-to-day facts to support growth and well being of people and the organization. A person in a leadership position, who renders opinions without substance, does not inspire followers to achieve a vision, nor inspire followers to want to work together as a team. Fake Leaders talk a good game and produce very little. They are focused on self, money, and self-aggrandizement. They confuse a vision of hope with threatening statements and forecast a better place for followers through half-truths and retracted statements, with promises that we will be told the rest of the story in a few days.
The mission of the Physician Coaching Process is to help Physicians (Coachees) develop and achieve their individual professional and personal goals. By going through this developmental process, the Physicians will develop personal skills and implement their, strengthen skills and become a vital part of the professional growth plan. Physicians will focus on personal and professional development, enhanced performance, development of direct reports, being able to present ideas clearly and appropriately, and learning how to be an integral part of their practice or hospital. Physicians have unique pressures for performance with high expectations of being correct. The key to success is to ensure the Physician’s achievement of a professional plan for growth and or change. It is up to the Physician, working with the coach to evaluate potential and define an appropriate personal strategic plan.
The mission of the Coaching Development Process is to help Managers and Executives to develop and achieve their individual professional and personal goals. By going through this developmental process, the coachee will develop personal skills and attributes, strengthen skills and become a vital part of the succession plan. The coachee will focus on personal and professional development, enhanced performance, development of direct reports, being able to present ideas clearly and appropriately, and learning how to be an integral part of their organization. The key to success is to ensure the coachee’s achievement of a professional plan for growth. It is up to the coachee, working with the coach and management team to evaluate potential and define an appropriate personal strategic plan.
REASONS FOR PRE - EMPLOYMENT ASSESSMENTS
9.8 million jobs are projected to be created from 2014-2024 Bureau of Labor Statistics
74% of the workforce were open to making a move for a job in 2016 Jobvite
60% of job seekers stopped filling out a job application because the process was too long Officevibe
Trying to understand how organizations work is a topic of many books and articles. As these authors point out, each organization has distinct strengths, limitations, and unique processes for providing products, technology, and services. An organization may be defined as two or more people focused toward common goals. Yet as organizations become larger, the focus toward the common organizational goals becomes more departmentalized and less organizationally focused. To lose sight of the organizational goals in favor of day-to-day performance and money is a predicament for leaders. The lack of common direction causes organizations to lose time, money and customers.
The COVID-19 pandemic has certainly been an oppressive and ubiquitous presence in our lives. However, do you realize that we have a secondary pandemic which is not in the news each day but is creating as much havoc as the viral pandemic? It is called STRESS, or more specifically, Pandemic Stress, and it inflames the viral pandemic tenfold.
Leading the way to create the right work culture (10 ways to measure your wor...Gatto Associates, LLC.
Executives frequently talk about wanting to effectively lead, communicate and development people. Many talk a good game but how many stay the course and really implement transparent opportunities for employee development based on surveys, performance feedback and meeting the competitive challenge?
Do you ever wonder how some people get promoted to a leadership position? Who did these people know to become a VP or Director in the organization? Billions of dollars are spent on training present and future leaders: there are special events for executives at prestigious universities, full day training's for middle managers, but how is that benefiting the employees in the workplace?
A team supports an environment that lets team members flourish, meaning there is open communication, no games or hidden agendas, no schmoozing the team leader, transparency, and motivated team members who want to struggle together to achieve goals.
Is Performance Appraisal Salary Justification or Employee Development? Gatto Associates, LLC.
What have performance appraisals turned into?
• Ways to justify the distribution money,
• A play it safe approach by not giving too high or too low a rating,
• A once a year necessity, a drudgery for the boss and employee
• A justification game that organizations have to play
• An untruth based on taking a 5-point scale that turns into a 3-point scale
How often do we stop and think about how much time, effort, energy is given to our performance of fulfilling job responsibilities. That is fulfilling work responsibilities at the office, driving to and from work, and at home. How often do we feel frustrated because we cannot accomplish all that we want, or need to accomplish? How often do we feel held back from doing the level and quality of work that we expect from ourselves?
You need to devote more time at work, but then home life suffers. You devote time to home life, and work suffers: this is the Time Seesaw. How can you effectively balance home and work, and still have time for yourself? Impossible, you think, but.... perhaps not.
More often than not, the reason for poor performance is because the employee does not know what is expected. Both employee and boss may be under the mis-apprehension that the employee goals and expectations are clear. Sure, clear as mud!
Frequently poor performing employees are put on a performance improvement plan (PIP) but how many bosses do employees put on a PIP? I am going to recommend that you think of a ninety-day improvement plan for your boss. Yes, a private ninety-day performance improvement plan, for you to see if your boss can be changed and or have the self-awareness of what he/she is not doing well or doing that is toxic.
Is it the coach’s job to support the client to achieve happiness and satisfaction or to give the client options from which to choose?
What are the coach’s responsibilities and what are the client’s responsibilities before, during, and after coaching?
Can a coach help the client achieve happiness?
Ethics is to coaching as the Constitution is to lawmakers. Ethics is the study of morality’s effect on conduct, the moral standard and how it affects the conduct of the coach. The Code of Coaching Conduct consists of moral principles governing the appropriate conduct for a coach in relationship to his/her client.
What the ICF Code of Ethics does is create the professional environment of what coaching is and the boundaries in which a coach needs to perform
Communication is an opportunity to focus not only on self, but the person with whom you are communicating. Attunement is being focused on the other person so that you are aware - present and responsive in a respectful way. Self-attunement might be defined as the focus on self as to strengths (successful behaviors) sustainable actions and areas for development (unsuccessful behaviors). Examples of areas that would be acceptable for assessment in a coaching process might be: leadership, communication, emotional intelligence, personality (MBTI or DiSC), motivation, and resolving conflicts.
In today’s business market, it is imperative for professional service firms to provide alternative work-life experiences in order to maintain its talent pool. This alternative approach to working can also energize and motivate people to a better quality of work, life, and enjoyment.
The firm will need to continue to provide quality and timely service to clients at competitive fees, through competent personnel who want to be part of a firm. Partners as well as staff will need to get to know and help to attract the right firm clients, understand firm strategy and be available to meet clients’ needs through service. Full and part-time partners/managers and staff have to realize they are not relinquishing work responsibility; instead, they are just lessening the amount of responsibility.
For the firm to remain at the highest level of performance, it will need to offer alternative levels of ownership to potential partners and high potential managers and staff who want to remain part of the firm’s professional talent pool. The driving force behind this new concept is the need for professional women who want to maintain their careers and, at the same time, remain as caregivers to their families.
Partner or manager job-sharing or working part-time may, for a period of time, be best for one’s family or life-style. This approach of two people working in tandem to fulfill a full-time position is and can be effective in the right firm environment.
The objective of Supervisor/Manager Training is to develop professional skills in all levels of employees that will help to assure the future success of both the participants and their organizations.
The workplace is witnessing more changes than ever before. These changes are influencing more people to question the future direction and economic stability of organizations. People need to adjust to these changes and find comfort in their future by becoming proactive. We can identify the most significant change as competitive intensity.
John P. Kotter, in his book The Leadership Factor 1988, says:
“...More and more, the need for leadership doesn’t stop at the executive level either. Corporations are finding that even lower-level managerial, professional, and technical employees sometimes need to play a leadership role in their arena”.
We offer a customized approach to promote professional development and provide participants with a unique and transformational learning experience. We will offer: modular format of half and one-day programs, lecture series, webinars, and work with clients to customize high-impact learning experiences to meet specific organizational objectives. During the modular training all participants are asked to complete an accompanying assessment and action plan. Following is an outline of ten different workshops from which to choose your customized learning approach for your organization.
Whether the participants are experienced people who want to expand professional skills or inexperienced just learning the skills, we will offer programs to suit their diverse needs.
The world of search engine optimization (SEO) is buzzing with discussions after Google confirmed that around 2,500 leaked internal documents related to its Search feature are indeed authentic. The revelation has sparked significant concerns within the SEO community. The leaked documents were initially reported by SEO experts Rand Fishkin and Mike King, igniting widespread analysis and discourse. For More Info:- https://news.arihantwebtech.com/search-disrupted-googles-leaked-documents-rock-the-seo-world/
"𝑩𝑬𝑮𝑼𝑵 𝑾𝑰𝑻𝑯 𝑻𝑱 𝑰𝑺 𝑯𝑨𝑳𝑭 𝑫𝑶𝑵𝑬"
𝐓𝐉 𝐂𝐨𝐦𝐬 (𝐓𝐉 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬) is a professional event agency that includes experts in the event-organizing market in Vietnam, Korea, and ASEAN countries. We provide unlimited types of events from Music concerts, Fan meetings, and Culture festivals to Corporate events, Internal company events, Golf tournaments, MICE events, and Exhibitions.
𝐓𝐉 𝐂𝐨𝐦𝐬 provides unlimited package services including such as Event organizing, Event planning, Event production, Manpower, PR marketing, Design 2D/3D, VIP protocols, Interpreter agency, etc.
Sports events - Golf competitions/billiards competitions/company sports events: dynamic and challenging
⭐ 𝐅𝐞𝐚𝐭𝐮𝐫𝐞𝐝 𝐩𝐫𝐨𝐣𝐞𝐜𝐭𝐬:
➢ 2024 BAEKHYUN [Lonsdaleite] IN HO CHI MINH
➢ SUPER JUNIOR-L.S.S. THE SHOW : Th3ee Guys in HO CHI MINH
➢FreenBecky 1st Fan Meeting in Vietnam
➢CHILDREN ART EXHIBITION 2024: BEYOND BARRIERS
➢ WOW K-Music Festival 2023
➢ Winner [CROSS] Tour in HCM
➢ Super Show 9 in HCM with Super Junior
➢ HCMC - Gyeongsangbuk-do Culture and Tourism Festival
➢ Korean Vietnam Partnership - Fair with LG
➢ Korean President visits Samsung Electronics R&D Center
➢ Vietnam Food Expo with Lotte Wellfood
"𝐄𝐯𝐞𝐫𝐲 𝐞𝐯𝐞𝐧𝐭 𝐢𝐬 𝐚 𝐬𝐭𝐨𝐫𝐲, 𝐚 𝐬𝐩𝐞𝐜𝐢𝐚𝐥 𝐣𝐨𝐮𝐫𝐧𝐞𝐲. 𝐖𝐞 𝐚𝐥𝐰𝐚𝐲𝐬 𝐛𝐞𝐥𝐢𝐞𝐯𝐞 𝐭𝐡𝐚𝐭 𝐬𝐡𝐨𝐫𝐭𝐥𝐲 𝐲𝐨𝐮 𝐰𝐢𝐥𝐥 𝐛𝐞 𝐚 𝐩𝐚𝐫𝐭 𝐨𝐟 𝐨𝐮𝐫 𝐬𝐭𝐨𝐫𝐢𝐞𝐬."
Tata Group Dials Taiwan for Its Chipmaking Ambition in Gujarat’s DholeraAvirahi City Dholera
The Tata Group, a titan of Indian industry, is making waves with its advanced talks with Taiwanese chipmakers Powerchip Semiconductor Manufacturing Corporation (PSMC) and UMC Group. The goal? Establishing a cutting-edge semiconductor fabrication unit (fab) in Dholera, Gujarat. This isn’t just any project; it’s a potential game changer for India’s chipmaking aspirations and a boon for investors seeking promising residential projects in dholera sir.
Visit : https://www.avirahi.com/blog/tata-group-dials-taiwan-for-its-chipmaking-ambition-in-gujarats-dholera/
Discover the innovative and creative projects that highlight my journey throu...dylandmeas
Discover the innovative and creative projects that highlight my journey through Full Sail University. Below, you’ll find a collection of my work showcasing my skills and expertise in digital marketing, event planning, and media production.
Putting the SPARK into Virtual Training.pptxCynthia Clay
This 60-minute webinar, sponsored by Adobe, was delivered for the Training Mag Network. It explored the five elements of SPARK: Storytelling, Purpose, Action, Relationships, and Kudos. Knowing how to tell a well-structured story is key to building long-term memory. Stating a clear purpose that doesn't take away from the discovery learning process is critical. Ensuring that people move from theory to practical application is imperative. Creating strong social learning is the key to commitment and engagement. Validating and affirming participants' comments is the way to create a positive learning environment.
What are the main advantages of using HR recruiter services.pdfHumanResourceDimensi1
HR recruiter services offer top talents to companies according to their specific needs. They handle all recruitment tasks from job posting to onboarding and help companies concentrate on their business growth. With their expertise and years of experience, they streamline the hiring process and save time and resources for the company.
VAT Registration Outlined In UAE: Benefits and Requirementsuae taxgpt
Vat Registration is a legal obligation for businesses meeting the threshold requirement, helping companies avoid fines and ramifications. Contact now!
https://viralsocialtrends.com/vat-registration-outlined-in-uae/
Cracking the Workplace Discipline Code Main.pptxWorkforce Group
Cultivating and maintaining discipline within teams is a critical differentiator for successful organisations.
Forward-thinking leaders and business managers understand the impact that discipline has on organisational success. A disciplined workforce operates with clarity, focus, and a shared understanding of expectations, ultimately driving better results, optimising productivity, and facilitating seamless collaboration.
Although discipline is not a one-size-fits-all approach, it can help create a work environment that encourages personal growth and accountability rather than solely relying on punitive measures.
In this deck, you will learn the significance of workplace discipline for organisational success. You’ll also learn
• Four (4) workplace discipline methods you should consider
• The best and most practical approach to implementing workplace discipline.
• Three (3) key tips to maintain a disciplined workplace.
Business Valuation Principles for EntrepreneursBen Wann
This insightful presentation is designed to equip entrepreneurs with the essential knowledge and tools needed to accurately value their businesses. Understanding business valuation is crucial for making informed decisions, whether you're seeking investment, planning to sell, or simply want to gauge your company's worth.
Kseniya Leshchenko: Shared development support service model as the way to ma...Lviv Startup Club
Kseniya Leshchenko: Shared development support service model as the way to make small projects with small budgets profitable for the company (UA)
Kyiv PMDay 2024 Summer
Website – www.pmday.org
Youtube – https://www.youtube.com/startuplviv
FB – https://www.facebook.com/pmdayconference
Attending a job Interview for B1 and B2 Englsih learnersErika906060
It is a sample of an interview for a business english class for pre-intermediate and intermediate english students with emphasis on the speking ability.
Improving profitability for small businessBen Wann
In this comprehensive presentation, we will explore strategies and practical tips for enhancing profitability in small businesses. Tailored to meet the unique challenges faced by small enterprises, this session covers various aspects that directly impact the bottom line. Attendees will learn how to optimize operational efficiency, manage expenses, and increase revenue through innovative marketing and customer engagement techniques.
3.0 Project 2_ Developing My Brand Identity Kit.pptxtanyjahb
A personal brand exploration presentation summarizes an individual's unique qualities and goals, covering strengths, values, passions, and target audience. It helps individuals understand what makes them stand out, their desired image, and how they aim to achieve it.
Exploring Patterns of Connection with Social Dreaming
Meetings, Meetings, and More Meetings?
1. Rex Gatto Ph.D., BCC
Executive Coach and President
Gatto Associates LLC.
Meetings, Meetings, and More Meetings?
Water, water everywhere but not a drop to drink! (Coleridge, Rime of the Ancient Mariner,
1834)
Meetings, meetings everywhere but not an agenda to be found! (Gatto, 2016)
Ahh, Meetings: the great alternative to work. As conventional wisdom goes, if you want to be
busy, do nothing, produce little to nothing, and yet get paid, set up and attend meetings.
Large companies spend millions of dollars on SAP, ERP, Quality, and ISO processes, but do
these practices really work? Or, are they like the latest medical wonder drug before the recall
because of bad side effects. Such processes can create an approach to work but they only work
equal to the leadership’s ability to implement and utilize the process intelligently and
appropriately. How do you intelligently and appropriately implement these processes through
meetings?
For a team to achieve success from a project, a developmental process, or a problem-solving
session, meetings are an essential traveling partner. Little will be accomplished without effective
meetings that create a mutual understanding and process for follow-up and implementation.
Meetings that are boring and de-energizing are certainly not effective! Part of the cause of
ineffective meetings is that most people don't really understand the purpose of a meeting.
We all think we know something about meetings or how to run a meeting because we have
attended meetings most of our lives, just like all those rabid fans who know how to coach
basketball because they have sat in the stands watching the games. However, just like the good
basketball coach, meetings require more than just “sitting in the stands.” Many have experienced
meetings as set periods of time to attend (filling up your calendar), sit (wiggle into a seat), and
listen (while viewing emails via your phone), followed by positive and negative comments in the
hallway on your way to the bathroom. The skilled leader, like the winning basketball coach,
knows that a meeting is a business event to exchange insights, develop a plan, get buy-in, and
accomplish results and implementation of the plan.
Below are some pointers to help you be a winning meeting leader and attendee:
To begin, the meeting should have four parts:
1. Planning - create a clear purpose for the meeting with a focus and goals
2. Introduction – outline what is going to be accomplished, explain the purpose for each
individual attending the meeting, set the ground rules to follow and have an agenda
3. Interaction – identify and clarify the need for the meeting by presenting, facts, topics
and topic facilitators
2. 4. Summary – Explain what the take-a-ways are from the meeting, and outline the actions,
decisions, people involved and timeline for action
5. Recap each goal and focus
For a meeting to be effective, all must have a voice, either by their own willingness to give input
or by the meeting leader asking for input.
A meeting should have a facilitator or leader who plays an active role in staying on topic,
involving people, accomplishing the goals for the meeting and ensuring there is a connection to
past and future meetings.
Those attending need to come in with open minds (no hidden agendas such as the meeting is a
waste and I will go off on a tangent, or I am the person who knows most about this topic, or
these meetings are a waste and nothing ever good comes these meeting). Change your attitude
and maybe the meeting will be productive.
A meeting leader should always prepare questions ahead of time. Based on the topics to be
covered, a meeting leader should prepare 2 or 3 questions to gain the insights, thoughts, feelings,
and responses of those in attendance.
In preparation, the meeting leader should know whom the influencers and decisions-makers are
based on the people who are attending and plan to facilitate to achieve input from all in the
meeting.
An agenda (a plan) for the meeting should be written.
There are three parts to a meeting agenda:
• Advanced planner
• Interactive meeting and note taking
• Follow-up action based on the decisions within the meeting
Advanced Planner (pre-meeting agenda):
• Title of the meeting (what are you calling the meeting you are asking people to attend)
• Time to begin AND time to leave
• Place
• People in attendance
• Purpose for the meeting
• Expected results for the meeting
• Importance of the meeting
Interactive meeting and note taking:
• Topic to be discussed (why)
• Discussion led by (who are the experts to lead and present the discussion topic)
3. • Time allotted for the discussion (how long will the topic discussion last)
• No tangent rule: the topic or meeting leaders need to ensure the discussion stays focused
and that the meeting will not be sabotaged in an unplanned or different direction. If a
topic comes up that needs to be discussed, a decision can be made to change the present
agenda or to hold the topic for another meeting
• Before the meeting concludes, ask the meeting participants to discuss three points:
1. What do we agree on?
2. How do you feel about the decisions we made?
3. Are you committed to take any necessary action?
Note taking: There are four general discussion areas on ever topic:
• Decisions
• Key actions
• Time frame to accomplish actions and goals
• People involved
Follow up Action
• Based on the four key areas (decisions, actions, time frame, and people involved),
implementation and change needs to be addressed to tackle all discussed issues to make
the meeting successful.
• As preparation for the next meeting, the actions between meetings become part of the
preparation for the next meeting (the next meeting must not be a rehashing of the last
meeting).
A New Way to Think of a Meeting
Take the salaries of all who are in the meeting and add them together. If someone makes
$100,000 a year, s/he makes roughly $50 per hour. If you have ten people in the meeting making
roughly the same salary, the meeting cost per hour is $500, plus what the people in the meeting
would be doing if they were not at the meeting. If there is an effective meeting with follow-up
you get interest on your $500. However, if the meeting is poorly run with no-focus, the principle
of $500 is lost, in addition to lost time doing other (perhaps) more productive work.
All in the workplace should think of themselves as being hourly employees and ask themselves if
their time spent in meetings has benefited the organization.
Gatto Rule: No meetings on Friday - just put closure to the week. I advise my clients to come to
work on Friday and work: talk with anyone you must, but no meetings.
Imagine what the world would be like if water, water everywhere were sparkling pure! So, too,
imagine the business world where meetings, meetings everywhere were productive, business
like, and accomplishing a great deal to support organizational goals!
4. Go forth and meet, but with a new purpose, an agenda and follow through – just not on Fridays.