SAP master data records like vendor master records and material master records are important for procurement processes. Vendor master records contain vendor details like addresses, payment terms, and contacts. Material master records are the main source of a company's material data used in areas like purchasing, inventory, and invoices. Both vendor and material master records can be created and changed at different organizational levels in SAP using transaction codes.

1. SAP Master data records Vendor master records, Material master records, Info records are most important records in the process of procurement in SAP. Vedula Rameswara Sharma

2. Vendor master records Contain information on an enterprise vendors with all details such as address, currency, terms of payment, contact names and numbers etc., Various data recorded at various levels for vendor master General data – Client level: Address and bank details. Accounting data – Company code level Purchasing data – Purchasing organisation level Vendor master can be made two types Central vendors – XK SERIES Purchase organization level – MK SERIES

3. An accounting group must be assigned while creating a vendor master, which determine: Number assignment internal and external Number range intervals Which fields are Hidden, Displayed, Required and Optional Which partner functions are allowed Status of Vendor either regular or one time.

4. One time vendors are known as CpD Vendors (Conto pro Diverse) Address and bank data of CpD vendors maintained in the document used and not in vendor records. Organization level used for vendor master record are client, company code and purchasing organization Company code not required for vendors under MK series (PO level)

5. A reconciliation account is a general ledger which records the company’s liabilities towards several vendors. Partner roles determine who is the ordering address, supplier of goods, invoicing party etc., partner role or function is one and the same. At company code level or purchase organization level a vendor can be blocked for quality and performance reasons.

6. Material master records Main source of company’s material specific data which is used in all areas of logistics such as purchasing, inventory, MRP and invoices. Purchasing data for material ordering Inventory management data for inventory movement and physical inventory Accounting data for material valuations Material planning data for MRP Various data recorded at different levels. General data at client level, plant and storage location data at plant level, specific to storage location at storage location level.

7. Material type must be assigned at creating a material master, which determine: Number assignment internal or external Number range intervals What type of procurement allowed internal or external What user department data required and in which order Which fields hidden, displayed, required or optional What is the account determinations, thru valuation class to GL account Weather stock is to be valuated Weather stock is to be managed with quantity and or value basis Which valuation area these updating recorded.

8. Industry sector has following control functions Which screen appear in which order Which industry specific field appear on each screen We can not change industry type allotted to a material at a later date We can extend the same material master record to another user department at a later date with same transaction code MM01 MM02 change option, we can change only user department data which we selected in whiled creating the master record Change history of material master by MM01, MM02 and MC40 can be viewed later date by T code MM04

9. Entry aids: We can use existing vendor as reference and create a new vendor. Address data will not be copied, control data will be copied, how ever we can change and over write control data. XK01 Create vendor master central level XK02 change, XK03 display MK01 Create vendor master PO level MK02 change, MK03 display MM01 Create Material master MM02 change MM03 Display MM04 Display changes MM01 Extend material MMSC Enter storage locations collectively MM60 Material list