Purchasing Info record Creation

1. Purchasing Info Record
Creation

2. Content
What is a Purchasing Info Record in SAP?
Purchasing Info Record Types
Purchasing Info Record Creation Process
Purchasing Info Records Deletion

3. What is a Purchasing Info Record in SAP?
• A purchase info record, usually called simply PIR, is the link between an externally
purchased material and the supplier.
• Purchasing information records are information about the terms for purchasing a
specific material from a supplier.
• They are kept in the supplier/material combination and may contain data on prices
and conditions, over delivery and under delivery limits.

4. What is a Purchasing Info Record in SAP?
Purchasing
Info Record
Vendor
Material
/ Service
Purchase
Org.
Logistic
Center
(Plant)

5. Purchasing Info Record Types
Standard
A standard info record contains information for standard purchase orders. Info records can be created
for materials and services.
Subcontracting
A subcontractor info record contains order information for subcontract orders. For example, if you
subcontract the assembly of a component, the subcontractor information record would include the
supplier's (subcontractor's) price for assembling the component.
Pipeline
A pipeline information record contains information about a supplier's product that is supplied through a
pipeline or pipes (for example, oil or water) or by similar means (for example, electricity over the grid).
The information record contains the supplier's price for the buyer's use of those products (“pipeline
withdrawals”). You can maintain withdrawal/use prices for different validity periods
Consignament
A consignament info record contains information about a material that suppliers keep available at their
own cost at the orderer's facility. The information record contains the supplier's price for order
withdrawals from consignment stock by the customer. As in the case of the pipeline info record, prices
can be maintained for different validity periods.

6. Purchasing Info Record Creation Process
Purchasing info records can be created for each type of acquisition and processed
using the transaction code. ME11.
Step 1)
Enter transaction ME11 at the command prompt.
The key to creating the informative record is the
Supplier/Material combination. You can enter purchasing
organization and/or Plant.
You must choose an information category for the desired
acquisition type. Press ENTER to proceed to the next
screen.

7. Purchasing Info Record Creation Process
Step 2)
Here they give you information information record data.
This information is maintained for all types of
acquisitions (it is maintained only once for all: Standard,
Subcontracting, Pipeline, Consignment), and there are
the most relevant fields:
1. Reminder 1, 2, 3: These three fields indicate the
remains that will be delivered to the supplier. The
negative value indicates that the supplier must be
prior to the quote or delivery date.
2. Vendor Material Number. No: Material number that
the supplier uses for this material.
3. Vendor Material Group: Material group used by the
supplier for this material.
4. Salesperson: Name of the contact person.
5. Telephone: telephone number of the contact person
or supplier.

8. Purchasing Info Record Creation Process
Step 2)…Cont
6. Return Agreement – ​​This may indicate whether
product returns are available and whether refunds
are available.
7. Order Unit: Unit in which the supplier orders this
material.
8. Certificate Category: Type of certificate issued by the
supplier that applies to this material.
9. Country of origin: country in which this material is
produced.
After entering all the desired data, we can click on the button
Purch. Org. Data 1.
Purch. Org. Data 1 that will be transferred to the screen to
enter information dependent on the Purchasing Organization.

9. Purchasing Info Record Creation Process
After entering all the desired data, we can click on the button
Purch. Org. Data 1.
Purch. Org. Data 1 that will be transferred to the screen to
enter information dependent on the Purchasing Organization.
Step 3)
This view is maintained separately for each type of acquisition.
We have chosen the Standard procurement type and can fill in
several relevant fields here.
1. planned delivery time: predetermined time in days in which
the material is scheduled to be delivered.
2. purchasing group: purchasing group mentioned in the
materials master lessons.
3. Standard Quantity: Standard purchase quantity for
material.
4. Minimum quantity: do not allow the purchase of a quantity
less than that indicated here.
5. Maximum quantity: we do not want to buy more than this
quantity at a time.
6. Net price: net price of the material per acquisition unit.
7. Incoterms: commercial and delivery conditions.

10. Purchasing Info Record Creation Process
After entering all the desired data, we can click on the button
Conditions.
Step 4)
The next screen is used to maintain pricing conditions and as
you can see, the price entered on the previous screen has been
transferred to this screen.
1. Condition Type: You can enter a condition type in this field.
2. Amount per unit: in these 4 fields you can enter an amount
and an amount unit (for example 2,800 EUR) and an
amount for which this amount is valid (1 PAL).
3. Valid from. 10.05.2013
4. Valid to. Fields 3 and 4 represent a validity period for the
conditions. This means that this condition is valid from
05/10/2013. until 12/31/9999. (infinite future validity).

11. Purchasing Info Record Creation Process
After entering all the desired data, we can click on the button
Texts.
Step 5)
Standard texts for this material/supplier combination can be
defined in the Texts view of the purchasing information record.
You can enter the information record note on these five lines,
and it will be active only if a verification is performed. box for
information, the log note is checked.
Same logic as above, except this is standard item text that will
be copied to the purchase order item.
Once you have entered all the desired information about our
material/supplier combination, you can save the transaction
data and you will be presented with information about the
purchasing information record number assigned to our
information record. We can use it for future reference to edit or
display our record.

12. Purchasing Info Record Creation Process
Once you have entered all the desired information about our
material/supplier combination, you can save the transaction
data and you will be presented with information about the
purchasing info record number assigned to our information
record.
We can use it for future reference to edit or display our
record.

13. Purchasing Info Records Deletion (Manual)
Purchasing info records can be Deleted Manually using the transaction code. ME15.
Step 1)
Select Display/ Change the info record app (from
FIORI).
Press ENTER to proceed to the next screen.

14. Purchasing Info Records Deletion (Manual)
Step 2)
To proceed chose “More => Extras => Deletion flag “
option from the menu

15. Purchasing Info Records Deletion (Manual)
Step 3)
Go to Deletion Flags options

16. Purchasing Info Records Deletion (Manual)
Step 4)
Select option “Complete info record” and the save,
the info record is flagged to delete.

17. Purchasing Info Records Mass Deletion
Purchasing info records can be Deleted massively using the Transaction code MEMASSIN -
Mass Maintenance
Step 1)
Select the EINA, EINE or both tables, depending on
whether you want to mark only the general data
or the purchase data for deletion

18. Purchasing Info Records Mass Deletion
Step 1)
In the FIELDS section look for the field Complete
"EINA-LOEKZ" and flag it.
Then push the Execute button

19. Purchasing Info Records Mass Deletion
Step 2)
or if you only want to mark to delete the data from
the Purch table. org. data, select the Purch field in
the EINE table. org. data "EINE-LOEKZ" and flag it.
Then push the Execute button

20. Purchasing Info Records Mass Deletion
Indicates the number range or specific numbers of the info records that are to be
flagged for deletion, and push Excute button

21. Purchasing Info Records Mass Deletion
SAP will carry out the action of marking all the
registered records for deletion, press execute
to confirm the changes, and once it is finished,
just have to save.