This document provides an overview and details of a proposed Manufacturing and Sales Management System. It includes sections on the project profile, company profile, existing manual system, need for a new computerized system, data flow diagrams, entity relationship diagrams, data dictionary defining the tables and fields, and screen layouts. The system will be developed using VB.NET, SQL Server Express, and Crystal Reports to automate and improve on the current manual manufacturing and sales processes.

1. Manufacturing And
Sales Management
System
Developed by ::
SMIT PATEL

2. Index
No.
Detail
1
Project Profile
2
Company Profile
3
Existing System
4
Need for the System
5
Data flow Diagram
6
Entity relationship Diagram
7
Data Dictionary
8
Screen Layout

3. Project Profile
 Project Title
: Manufacturing And Sales Management
System
 Goal of System
: This system gives user friendly Environment
which also provide the user a real time data,
which helps user to interact with the system
very rapidly and easily.
 Front End
: VB.NET 2005
 Back End
: SQL Server Express Edition
 Reporting Tool
: Crystal Report

4. Company Profile
Company Name:Jay Plastics PVT. LTD.
Ahmedabad.
About Company:Jay plastics PVT. LTD. Is one of the manufacturing company in
Ahmedabad.Company used to manufacture products or items since
last 17 years. The work of company is totally done manually.

5. Existing System
 Previously organization was doing all the working
manually.
 But at present, computers are becoming part of every
activity in organization. The more common and obvious
applications are business applications.
 So with the time, the system must also fit into a
competitive environment and must be very easy to use.
Above all, the main goal of computer based information system
is to speed up the processing. And that is the reason why the new
system was proposed.

6. Existing System

Very time consuming and expensive process.

Lots of paper work.

Manager has to handle the entire process manually.

The same process has to be repeated consecutively for coming
years even if employees don’t change.

7. Need for the New System
 Speed and faster Access to the Request and Response.
 Reduce Paper Work.
 Centralized Database Management
 Data Consistency
 This System is highly Secured Compare to manual system.

8. Data Flow Diagram
0 LEVEL DFD

9. Data Flow Diagram
1st level DFD

10. Data Flow Diagram
1st level DFD

11. Data Flow Diagram
1st level DFD

12. Data Flow Diagram
1st level DFD

13. Data Flow Diagram
1st level DFD

14. E – R Diagram

15. E – R Diagram

16. Data Dictionary
Data Dictionary

17. Employee Master
1)Table Name:- Employee_Master
Description:- Personal Details of the Employee
Field name
Data type
Size
Emp_id
Number
5
Emp_Name
Street
Area
City
Varchar
Varchar
Varchar
Varchar
30
30
15
10
Name of the Employee.
Street Address of the Employee.
Area of the Employee.
City of the Employee.
Pin_code
Varchar
9
Pin Code of the Employee city.
State
Contact_Number
Email_Id
Designation
Fax
Varchar
Varchar
Varchar
Varchar
Varchar
10
15
255
15
15
State of the Employee.
Contact No of the Employee. E.g. no
Email Address of the Employee.
Designation of the Employee.
Fax no of the Employee.
DOB
Date
10
Date Of Birth of Employee.
DOJ
Date
10
Date of Joining of the Employee.
Login_type
Numeric
15
Type of Login .e.g. 1 for Admin, 2 for User
Login_Allowed
Boolean
5
Login Allowed to Employee or not.
Login_Name
Login_Password
Varchar
Varchar
15
15
User Name of the Employee.
Password of the Employee.
Foreign Key Detail :Foreign Key Field name :-
Constraints
PK
Description
Identification no of Employee in number.

18. Category_Master
2)Table Name:- Category Master
Description:-Details of the Product ‘s Category
Field name
Data type
Size
Cat_id
Number
5
Cat_Name
Foreign Key Detail :Foreign Key Field name :-
Varchar
20
Constraints
PK
Description
Category Identification no of the Product.
Category Name of the Product.

19. Raw_Material_Master
3)Table Name:- Raw_Material_Master
Description:- Details About Raw Materials
Field name
Data type
Size
Constraints
Raw_id
Number
5
Raw_Name
Raw_Desc
Latest_Purchase_Rate
UOM
Varchar
Varchar
Number
Varchar
20
30
6
10
Name of the Raw Material.
Description About Raw Material.
Rate at which we Purchase the Material.
Unit of Measurement.e.g in inche
QOH
Varchar
10
Quantity On Hand.
Minimum_Qty
Maximum_Order
Foreign Key Detail :Foreign Key Field name :-
Number
Number
10
10
Minimum Stock of Raw Material.
Maximum Order of Raw Materials Allowed.
PK
Description
Identification no of the Raw Material.

20. Supplier_Master
4)Table Name:-Supplier_Master
Description:- Personal Details of the Supplier
Field name
Data type
Size
Sup_id
Number
10
Sup_Name
Street
Area
City
Varchar
Varchar
Varchar
Varchar
20
20
20
20
Name of the Supplier.
Street address of the Supplier.
Area address of the Supplier.
City address of the Supplier.
Pin_code
Varchar
10
Pin code address of the Supplier.
State
Contact_Number
Email_id
Fax
URL
Varchar
Varchar
Varchar
Varchar
Varchar
20
15
255
20
20
State address of the Supplier.
Contact of the Supplier.
Supplier’s Email Address.
Supplier’s Fax Address.
Supplier’s Url Address.
Foreign Key Detail :Foreign Key Field name :-
Constraints
PK
Description
Identification no of the Supplier.

21. Client_Master
5)Table Name:- Client_Master
Description:- Personal Details of the Client
Field name
Data type
Size
Client_id
Number
5
Client_Name
Street
Area
City
Varchar
Varchar
Varchar
Varchar
20
20
20
20
Name of the Client.
Street address of the Client.
Area address of the Client.
City address of the Client.
Pin_code
Varchar
10
Pin code address of the Client.
State
Contact_Number
Credit_limit
Email_id
Fax
Varchar
Varchar
Number
Varchar
Varchar
20
15
10
255
20
State address of the Client.
Contact of the Client.
Given Credit to client(customer)
Client’s Email Address.
Client’s Fax Address.
Foreign Key Detail :Foreign Key Field name :-
Constraints
PK
Description
Identification no of the Client.

22. Product_Master
7)Table Name:-Product_Master
Description:- Brief Details of the Products
Field name
Data type
Size
Pro_id
Number
5
Pro_Name
Pro_Size
Cat_id
QOH
Varchar
Varchar
Number
Number
20
10
5
10
Description
Varchar
15
Foreign Key Detail :Foreign Key Field name :- Category_Master(Cat_id)
Constraints
PK
FK
Description
Identification no of the Product.
Name of the product.
Size of the product.
Identification no of the category.
Quantity on hand.
Description about Project.

23. Supplier_Raw_Material
)Table Name:-Supplier_Raw_Material
Description:- Details of the Raw Materials that Supplier has Supplied
Field name
Data type
Size
Sup_Raw_material_id
Number
5
Constraints
PK
Sup_id
Number
5
FK
Raw_id
Number
5
FK
Foreign Key Detail :Foreign Key Field name :- Supplier_Master(Sup_id) , Raw_Material_Master (Raw_id)
Description
Identification no of the Supplier Raw
Materials.
Identification no of the Supplier.
Identification no of the Raw materials.

24. Product_Raw_Material
8)Table Name:-Product_Raw_Material
Description:- Brief Details of the Product Raw Material
Field name
Data type
Size
Constraints
Pro_Raw_id
Number
5
PK
Id of the product raw material.
Pro_id
Raw_id
QTY
UOM
Number
Number
Number
Varchar
5
5
10
10
FK
FK
Id of the product.
Id of the Product raw materials.
Quantity on hand.
Unit Of Measurement.
Foreign Key Detail :Foreign Key Field name :- Product_Master (Pro_id) , Raw_Material_Master (Raw_id)
Description

25. Purchase_Master
9)Table Name:-Purchase _Header
Description:- Brief Details About Purchase
Field name
Data type
Size
Purchase_id
Number
5
Purchase_bill_no
Sup_id
Purchase_bill_date
Purchase_Receive_Date
Varchar
Number
Date
Date
10
5
10
10
Emp_id
Number
5
Total_Amt
Discount
Tax.
Net _Amt
Transportation_Details
Number
Number
Number
Number
Varchar
Constraints
10
10
10
10
50
PK
FK
FK
Foreign Key Detail :Foreign Key Field name :- Supplier_Master ( Sup_id) , Employee_Master(Emp_id)
Description
Id of the Purchase.
Bill no of the Purchase.
Id of the supplier.
Date of the Purchase.
Date of the Purchase Receive.
Emp id of the Purchase receives.
Total Amt of the Purchase.
Discount given to Purchaser.
Tax as per Government Rule.
Total Amt.
Details of the Transportation.

26. Purchase_Raw_Material_Detail
10)Table Name:-Purchase_Raw_Material_Detail
Description:- Brief Details About Purchasing Of Raw Material
Field name
Data type
Size
Constraints
Description
Purchase_Raw_Material_id
Number
5
PK
Id of the Purchase Raw material Details.
Purchase_id
Raw_id
QTY
UOM
Number
Number
Number
Varchar
5
5
10
10
FK
FK
Id of the purchase.
Id of the Raw materials.
Quantity on hand.
Unit Of Measurement.
Rate
Number
10
Rate of the Purchase Raw Materials.
Amt
Number
10
Total Amt of the Raw materials.
Foreign Key Detail :Foreign Key Field name :- Purchase _Master(Purchase_id) , Raw_Material_Master (Raw_id)

27. Purchase_Return _Header
11)Table Name:-Purchase_Return _Header
Description:- Details About Header of Purchase Raw Materials
Field name
Data type
Size
Purchase_Return_Header_id
Number
5
Purchase_bill_no
Sup_id
Tax
Discount
Varchar
Number
Number
Number
10
5
10
10
Total
Number
10
Foreign Key Detail :Foreign Key Field name: - Supplier_Master (Sup_id)
Constraints
PK
FK
Description
Id of the Purchase Return master.
Bill no of Purchase.
Id of the supplier.
Tax as Per Government Rules.
Given Discount.
Total Amt of Purchase Return.

28. Purchase_Return _Details
12)Table Name:-Purchase_Return _Details
Description:-
Details About Return Of Purchase Raw Materials
Field name
Data type
Size
Constraints
Description
Purchase_Return_Detail_id
Number
5
PK
Id of the Purchase Return Details
Purchase_Return_Header_id
Purchase_Raw_Material_id
QTY
UOM
Number
Number
Number
Varchar
5
5
10
10
FK
FK
Id of the Purchase Return Header Master.
Id of the Purchase Raw Material.
Quantity on hand.
Unit Of Measurement.
Rate
Number
10
Rate of the Purchase Return
Amt
Number
10
Total Amt of the Purchase Return
Foreign Key Detail :Foreign Key Field name: - Purchase_Return_Header_Master (Purchase_Return_Header_id),
Purchase_Raw_Material_Detail_Master (Purchase_Raw_Material_id)

29. Sales_Master
13)Table Name:-Sales_Header
Description:-
Details About Sales
Field name
Data type
Size
Constraints
Sales_id
Number
5
PK
Id of the sales master.
Sales_bill_no
Client_id
Sales_bill_Date
Sales_Delivery_Date
Varchar
Number
Date
Date
10
10
10
10
FK
FK
Bill no of the sales.
Id of the client.
Date of the sales.
Date on which delivery is done.
Emp_id
Number
5
FK
Employee id of the sales receive.
Total_Amt
Discount
Tax
Net_ Amt
Transportation_Details
Number
Number
Number
Number
Varchar
10
10
10
10
20
Total Amt of sales.
Discount allowed.
Tax as per Government Rules.
Net Amt after deducting discount, tax etc…..
Details of the Transportations.
L_R_No
Varchar
10
Transportation no.
Foreign Key Detail :Foreign Key Field name :- Client_Master (Client_id) , Employee_Master (Emp_id)
Description

30. Sales_Product_Detail
14)Table Name:-Sales_Product_Detail
Description:- Details of the sales product
Field name
Data type
Size
Constraints
Sal_Product_detail_id
Number
5
PK
id of the sales Product Details.
Sales_id
Pro_id
QTY
Rate
Number
Number
Number
Number
5
5
10
10
FK
FK
Id of the sales.
Id of the Product.
Quantity on hand.
Unit Of Measurement.
Amt
Number
10
Foreign Key Detail :Foreign Key Field name :- Sales_Master (sales_id) , Product_Master (Pro_id)
Description
Total Amt.

31. Sales_Return
15)Table Name:-Sales_Return_Header
Description:- Details of the Return of Products that we have sold
Field name
Data type
Size
Sales_Return_id
Number
5
Sales_Return_date
Client_id
Sales_id
Total_Amt
Date
Number
Number
Number
10
5
5
10
Discount
Number
Constraints
10
Tax
Number
10
Foreign Key Detail :Foreign Key Field name :- Client_Master(Client_id) , Sales_Master (sales_id)
Description
PK
Id of the sales return.
FK
FK
Date at which sales is return.
Id of the client.
Id of the sales.
Total Amt of the sales Return.
Discount We got.
Tax as per Government Rules.

32. Sales_Return_Details
16)Table Name:-Sales_Return_Details
Description:- Brief Details of sales Return
Field name
Data type
Size
Sales_Return_Detail_id
Number
5
PK
Id of the sales returns details.
Sales_Return_id
Pro_id
QTY
Foreign Key Detail :-
Number
Number
Number
5
5
10
FK
FK
Id of the sales return.
Id of the Product.
Quantity on hand.
Foreign Key Field name :- Sales_Return_Master (Sales_Return_id)
Constraints
Description

33. Receive_Payment
17)Table Name:-Receive_Payment
Description:- Brief Details of the Received Payment
Field name
Data type
Size
Constraints
Receive_Pay_id
Number
5
PK
Receive_date
Date
10
Client_id
Number
5
FK
Emp_id
Number
5
FK
Amt
Number
10
Mode_of_Payment
Number
15
Cheque_No
Varchar
15
Bank_Name
Varchar
20
Notes
Varchar
50
Foreign Key Detail :Foreign Key Field name :- Client_Master (Client_id) , Employee_Master(Emp_id)
Description
Id of the payment Received.
Date of Receive Payment.
Id of the client.
Id of the Receive_emp.
Amt of the Received Payment.
In which mode u want to pay e.g. check or cash.
No of the cheque
Name of the bank
Brief Notes about Received Payment.

34. Paid_Payment_Master
18)Table Name:- Paid_Payment
Description:-Brief Details of the Paid Payment
Field name
Data type
Size
Paid_Payment_id
Number
5
Paid_Date
Sup_id
Amt
Mode_of_Payment
Date
Number
Number
Number
10
5
10
10
Bank_Name
Varchar
20
Name of the bank
20
20
50
No Of the cheque
Number of the purchase bill
Brief Description of paid payment.
Cheque_No
Varchar
Purchase_bill_Number
Varchar
Notes
Varchar
Foreign Key Detail :Foreign Key Field name :- Supplier_Master(Sup_id )
Constraints
PK
FK
Description
Id of the paid payment master.
Date of paid payment.
Id of the supplier.
Amt of the Paid Payment.
In which mode you want to pay.

35. Screen Layouts
Screen Layouts