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1. Making Sense of Your
Microsoft Cloud Licenses
Part 1
TechSoup
Customer Success Team
August 20, 2021

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• For Closed Captioning, please click and then "Turn on Live Captioning."
• Recording and slides will be available after the session.
Housekeeping

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Today’s Agenda
• What Microsoft 365 and
software as a service (SaaS) are
• Licensing basics
• Program change
• Q&A

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What is software as
a service (SaaS)?
A licensing and delivery
model in which applications
are facilitated on a
subscription basis and
centrally hosted by
a provider.
Microsoft and Office 365
A combination of Microsoft products and
services that allow users to communicate,
collaborate, create, and store digital assets in "the cloud."

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Licensing Basics
Core
Subscription offer that can
be acquired in a standalone
capacity without the need
for a secondary
license type
Add-on
Subscription offer that
requires the presence of a
corresponding core license
in order to be
requested

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Licensing Basics
Web Only
Provides access to a
web-based version of the
Office suite applications to
a device connected
via the internet
Hybrid
Provides access to Office
applications via the web
as well as through a
downloadable
full desktop version

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Example Microsoft 365 Subscription Offers
Hybrid​
Microsoft 365
Business Standard​
x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​
Web-Based​
Microsoft
365 Business Basic​
x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​ x​

8. Key Program
Change Announced July 1
New utilization requirement
on Microsoft grants for
customers

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Definitions:
• Grant: Any donated offerMicrosoftprovides to
nonprofits (no costto nonprofits)
• Assigned Licenses: whenan organization assigns a
license to a specific user,these licenses are considered
assigned.
• Utilization:85% of assigned license users need to be
using at least one Microsoft365 cloud service within the
past 90 days. These cloud services include Exchange
Online, Yammer, MicrosoftTeams,and Microsoft365 Apps.
This does not include installed or on-premises solutions.
Resources:
• MicrosoftFAQ (PDF): https://aka.ms/NonprofitGrantFAQ
Microsoft now requires any organization with a donation product (Office 365 E1, E2 (old), M365 Business Basic,
M365 Business Premium) to utilize the licenses at a rate of at least 85%.
Key Impact:​
• Organizations that are currently not achieving 85%
usage will be deactivated by Microsoftand may risk
being disqualified from future donation offers​.
• Organizations will need to actively manage
donated licenses.
Utilization Requirement for Microsoft Grants

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Learn how to create users, assign licenses and roles, and download Office.
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Resources

11. Questions & Answers

12. Thank You!
customersuccess@techsoup.org