The document provides a comprehensive guide on handy shortcuts and basic file handling techniques in Microsoft Word, designed for a workshop setting. It outlines key commands for managing documents, formatting text, adjusting page layout, and utilizing language and proofing tools. Additionally, it includes instructions for enabling tracking changes and offers resources for further questions.

1. Windows
Handy shortcuts and file handling

2. Word
Basic document techniques

3. Before we start
• Shortcuts
• A list with handy common shortcuts is
attached to your handouts.
• Convenient way to improve your
workflow

4. Most common shortcuts
• Managing documents
• Open a Document <Ctrl + O>
• Create New <Ctrl + N>
• Create new page inside your document <Ctrl + Enter>
• Save a Document <Ctrl + S>
• Print a Document <Ctrl + P>
• Close a Document <Ctrl + W>
• Sellect all text: <Ctrl + A>
• Help <F1>

5. Startup
• This is not just a presentation, it is a workshop
• Please open the document ‘LnL – Word Basic -
Exercises’. It is located on your desktop
• Try the exercises in the document during this session ->
limited time, questions in the Q&A

6. Document set-up
• Margins
• = Blank space around the edges of
the document
• Page Layout > Page setup >
Margins or <ALT + P + M>
• (ex. 1)
• Portrait or landscape: <ALT + P +
O>
• (ex. 2)
• Apply to whole document
• ‘Paper’
• Change your paper size: A4, A3, …
• (ex. 3)

7. Fonts and markup
• Home > Font
• Multiple default fonts (Arial, Calibri, …)
• Change size
• Give it a colour
• Bold
• <Ctrl + B>
• Italic
• <Ctrl + I>
• Underline
• <Ctrl + U>
• Clear formatting: <Ctrl + Spacebar>
(Ex. 4)

8. Paragraphs (1)
• Alignment
• Home > Paragraph
• Left: <Ctrl + L>
• Right: <Ctrl + R>
• Center: <Ctrl + E>
• Justify: <Ctrl + J>
• (Ex. 5)
• Format painter:
• Copy multiple markup rules at
once to your selected text.
• (Ex. 6)

9. Paragraphs (2)
• Home > Paragraph > Indents
and Spacing
• Indentation
• Left or right indent
• Special
• First line: only first line indented
• Cheat: use TAB button
• Hanging: only first line is not
indented
• (Ex. 7)
• Spacing
• Define space before or after
your paragraph
• (Ex. 8)

10. Find, replace, sort
• Find
• <Ctrl + F>
• Replace
• <Ctrl + H>
• Sort
• Type:
• Text
• Number
• Date
• Select your paragraphs before
sorting.
• (Ex. 9)

11. Language & proofing (1)
• Change your default dictionary
language
• Review > Language > Language
Preferences

12. Language & proofing (2)
• Spelling
• Cursor inside word > Right click
• Select a suggestion
• Ignore
• Set the correct language if
necessary
• <ALT + F7>
• Run-trough (potential) spelling
errors
• (Ex. 10)

13. Tracking changes
• Review > Tracking
• Enable/disable
• Press the Track Changes button
• Views
• Final
• Final show markup
• Reviewing Pane
• Show document changes and author

14. Q&A
Future questions?
• ICT intranet
 Training
 ICT Service Lunch ‘n Learn
• Helpdesk
http://ict.coleurope.eu
helpdesk.be@coleurope.eu
Tel 050 47 70 00