This document provides instructions for using mail merge in Microsoft Word 2010. It explains how to create a data source document in Excel, use the mail merge wizard to connect to the data source, insert merge fields into a Word document template, and complete the mail merge. The mail merge wizard is a 6 step process that allows selecting the document type, connecting to a data source, writing the document template, previewing the results, and completing the merge. Key aspects covered include creating the Excel data source, filtering and sorting records, inserting address blocks and individual fields, and using the mailings tab to manage mail merges.
The document provides an overview of the basics of mail merge in Microsoft Word, including:
1) The main parts of a mail merge are the main document, data source, and optional header source. Fields in the main document are matched to records in the data source.
2) Completing a mail merge involves three steps - creating the main document, attaching the data source, and performing the merge. The merge can output to documents, printers, emails or labels.
3) Common issues like missing data sources or mismatched fields can cause errors. Checking fields and previewing the merge are recommended before final output.
1. The document discusses how to use advanced features in Microsoft Word like mail merge and inserting images to create labels, form letters, and media-rich documents.
2. It provides step-by-step instructions for using mail merge to create mailing labels and select data sources, and edit label documents.
3. Additional sections discuss integrating images and external materials into Word documents.
This document provides an overview of mail merge in Microsoft Word. It defines mail merge and the key concepts of a data source, form letter/document, and form file. It explains that mail merge allows a user to write a standard letter and merge it with a data source containing contact information to automatically generate customized letters for multiple recipients. The document outlines the steps to plan and create a data source, main document, and conduct a mail merge to produce personalized letters without retyping the base content multiple times.
Mail merge allows users to create and send customized form letters, envelopes, or labels to multiple recipients from one main document and a data source. The main document contains the template text, while the data source provides the recipient information to merge. Key steps involve creating the main document, specifying a data source with recipient fields, and merging the data source with the main document to output individualized documents for each recipient.
This document discusses mail merge, a tool that allows producing multiple customized documents from a main document and a data source. It introduces the two components of a mail merge: the form document and the data file. It then outlines the six steps to performing a mail merge using Microsoft Word: 1) choosing the document type, 2) selecting the form document, 3) selecting recipients from an existing list or typing a new one, 4) writing the document and adding placeholders for recipient data, 5) previewing the merged documents, and 6) printing the final documents.
This document discusses how to use mail merge in Microsoft Word to generate personalized labels from a recipient list stored in an Excel spreadsheet. It provides a step-by-step process for setting up a mail merge including: 1) preparing the recipient data in Excel, 2) starting the mail merge wizard in Word, 3) selecting labels as the document type, 4) choosing the label template, 5) selecting the recipient list, 6) adding address blocks and other fields to the labels, and 7) completing the merge to generate individual customized labels. The mail merge allows mass generating of personalized labels or documents from a single template.
Mail merge allows businesses to send personalized letters to multiple recipients from a single main document and recipient data source. The mail merge wizard in Word 2010 provides step-by-step instructions to create form letters. Users select a main document template, choose or create a recipient list, insert merge fields, preview and print or save the personalized letters. Mail merge improves efficiency by generating hundreds of individual letters from just two files.
This presentation discusses Mail Merge in Microsoft Word. Mail Merge allows sending bulk letters or emails with personalized names and addresses from a data source. The presentation outlines how to create a main document, select a data source, and insert merge fields. It also explains how to print envelopes and labels using the Mail Merge feature and describes the mail merge wizard for formatting documents.
The document provides an overview of the basics of mail merge in Microsoft Word, including:
1) The main parts of a mail merge are the main document, data source, and optional header source. Fields in the main document are matched to records in the data source.
2) Completing a mail merge involves three steps - creating the main document, attaching the data source, and performing the merge. The merge can output to documents, printers, emails or labels.
3) Common issues like missing data sources or mismatched fields can cause errors. Checking fields and previewing the merge are recommended before final output.
1. The document discusses how to use advanced features in Microsoft Word like mail merge and inserting images to create labels, form letters, and media-rich documents.
2. It provides step-by-step instructions for using mail merge to create mailing labels and select data sources, and edit label documents.
3. Additional sections discuss integrating images and external materials into Word documents.
This document provides an overview of mail merge in Microsoft Word. It defines mail merge and the key concepts of a data source, form letter/document, and form file. It explains that mail merge allows a user to write a standard letter and merge it with a data source containing contact information to automatically generate customized letters for multiple recipients. The document outlines the steps to plan and create a data source, main document, and conduct a mail merge to produce personalized letters without retyping the base content multiple times.
Mail merge allows users to create and send customized form letters, envelopes, or labels to multiple recipients from one main document and a data source. The main document contains the template text, while the data source provides the recipient information to merge. Key steps involve creating the main document, specifying a data source with recipient fields, and merging the data source with the main document to output individualized documents for each recipient.
This document discusses mail merge, a tool that allows producing multiple customized documents from a main document and a data source. It introduces the two components of a mail merge: the form document and the data file. It then outlines the six steps to performing a mail merge using Microsoft Word: 1) choosing the document type, 2) selecting the form document, 3) selecting recipients from an existing list or typing a new one, 4) writing the document and adding placeholders for recipient data, 5) previewing the merged documents, and 6) printing the final documents.
This document discusses how to use mail merge in Microsoft Word to generate personalized labels from a recipient list stored in an Excel spreadsheet. It provides a step-by-step process for setting up a mail merge including: 1) preparing the recipient data in Excel, 2) starting the mail merge wizard in Word, 3) selecting labels as the document type, 4) choosing the label template, 5) selecting the recipient list, 6) adding address blocks and other fields to the labels, and 7) completing the merge to generate individual customized labels. The mail merge allows mass generating of personalized labels or documents from a single template.
Mail merge allows businesses to send personalized letters to multiple recipients from a single main document and recipient data source. The mail merge wizard in Word 2010 provides step-by-step instructions to create form letters. Users select a main document template, choose or create a recipient list, insert merge fields, preview and print or save the personalized letters. Mail merge improves efficiency by generating hundreds of individual letters from just two files.
This presentation discusses Mail Merge in Microsoft Word. Mail Merge allows sending bulk letters or emails with personalized names and addresses from a data source. The presentation outlines how to create a main document, select a data source, and insert merge fields. It also explains how to print envelopes and labels using the Mail Merge feature and describes the mail merge wizard for formatting documents.
Mail merge allows users to create multiple documents from a single template by merging in structured data from a spreadsheet. It involves creating a dataset in a spreadsheet with field labels, designing a template document with merge fields to pull in the dataset, and then merging the template with the dataset to generate personalized output documents. The process is completed by previewing the results, setting rules if needed, and printing or saving the finished documents.
The mail merge allows producing multiple personalized documents from a template and a data source. It involves three documents: the main document template, the data source (often an Excel file), and the merged documents. The mail merge process involves preparing the data source, starting the mail merge in Word, inserting merge fields into the template, previewing the results, and finishing the merge to output the documents.
This incredible useful tool has been lost in the world of mystery because the step-by-step wizard doesn't give you enough creative leeway. Forget the magic wand and use mail merge to it's best advantage. More tutorials can be found on my YouTube Channel: https://www.youtube.com/user/smcvey85.
Mail Merge allows producing multiple documents like letters and labels using data from a list. It involves a Word document and recipient list, typically in Excel. The Mail Merge Wizard guides through six steps: choosing document type; selecting starting document and recipients list; writing the document and adding placeholders; previewing; and completing/printing the merge. Placeholders like <<AddressBlock>> and <<GreetingLine>> are added to locations where recipient data should appear. When printed, each document will be personalized with the correct recipient information.
This document discusses advanced techniques in Microsoft Word, including mail merge, inserting and formatting various types of illustrations, and customizing SmartArt graphics and charts. It provides step-by-step instructions on how to perform mail merge by creating a main document and data source, and then merging them. It also explains how to insert, format, and design pictures, clipart, shapes, SmartArt, charts, and screenshots in Word documents. The document aims to teach learners how to effectively use these advanced Word features.
The document discusses using mail merge in Microsoft Word to send personalized letters or documents to multiple recipients. It explains that mail merge requires a form document, which contains placeholder fields, and a data file that contains contact information for each recipient. The data file is linked to the form document and Word automatically populates the fields for each contact, allowing an individualized document to be created for each person. Step-by-step instructions are provided for setting up the form document, creating a recipient list in the data file, and running the mail merge to generate individual documents.
Step by Step mail merge guide.
Lear Mail merge to send mail to multiple recipient with different contents to individual mail.
This is helpful to share password, salary details etc.
Where the content of mail remains same but recipients (Mail Address) and the individual figures changes.
Same way you can either send mail or take print of the documents, which could be useful in printing individual invitations, printing certificates etc.
This document provides information on productivity tools and advanced application techniques in Microsoft Office applications like Word, Excel, and PowerPoint. It discusses features like mail merge and label generation in Word, complex calculations and functions in Excel, and animation, hyperlinks, and embedded data in PowerPoint. The document demonstrates how to insert and format illustrations, integrate charts and tables, use advanced formulas and keyboard shortcuts, and apply timing and animation effects in presentations. Overall, the document aims to teach advanced productivity techniques for creating professional documents, spreadsheets, and slideshows using Microsoft Office.
The document provides training on using mail merge in Microsoft Word 2007. It discusses how to set up a main document, connect it to a recipient list containing unique contact information, and use the Mail Merge Wizard to perform a mail merge. The mail merge allows generating individualized documents like letters by merging common text with unique recipient details from a list.
How to use mail merge in microsoft wordtech-vibe01
Mail merge allows creating customized form letters, envelopes, or labels for multiple recipients from a single document and data source. The steps involve selecting a document type and recipients, writing the letter and adding custom fields like address blocks and greeting lines surrounded by chevrons, previewing the letters, and completing the merge to print or email them. This feature works the same across recent versions of Microsoft Word.
This document provides a step-by-step guide for performing mail merges in Microsoft Office to create labels or email newsletters and flyers. It discusses preparing contact lists in Excel or Outlook and using Word or Publisher to insert contact information into labels or documents. The guide outlines setting up the document, connecting to contact data, inserting address fields, previewing results, and printing labels. It addresses potential issues and provides tips for a successful mail merge.
Mail Merge ( http://www.msoutlooktools.com/category/mail-merge.html) is a utility of MS office software that provides to spread a single message numbers of persons by their name. One can share personalize emails data in groups at once. It is simplest way to communicate numbers of people with their own information. Simplest features of Mail Merge software are:
• Spread single letter, wedding card , greeting card etc to multiple people
• Available in all versions of MS Office
• Get release from multiple documentation maintenance
• Simplest to use
The document discusses the steps to perform a mail merge in Microsoft Word 2007:
1) Open the Mail Merge Wizard and select the document type and starting document.
2) Choose recipients from Outlook contacts, an existing address list, or by creating a new list.
3) Customize the mail merge content by inserting address blocks and personalizing each letter.
4) Preview the letters and make any needed changes before completing the merge.
Mail merge define and process on mail merge and REVIEW TABAshish051992
This document provides instructions for using mail merge in Microsoft Word. Mail merge allows you to create a set of customized documents by merging a common template with a data source containing unique recipient information. The document outlines how to compose a Word document template, create a data source table with recipient fields, link the template and data source using the mail merge wizard, preview and edit individual merged documents, and print or save the final merged documents. Tools on the Review tab like spelling and grammar check, research, thesaurus, and comments are also described for revising mail merge documents.
This document provides a tutorial on how to perform a mail merge in Microsoft Word. It outlines 8 steps to complete a mail merge, including opening Word and selecting the mailings ribbon, choosing a document type, selecting recipients from a data source, entering recipient details, writing a letter and inserting merge fields, and finally merging the data to create individual letters. Mail merges allow automatically populating letters with unique recipient details like name and address, which is faster than manually editing each letter. A more in-depth video tutorial is provided for additional help.
This document provides instructions for performing a mail merge in Microsoft Word using an Excel spreadsheet as the data source. The 5-step process includes: 1) preparing the Excel data, 2) starting the mail merge and selecting the Excel file as the recipient list, 3) inserting merge fields into the main document, 4) previewing the results, and 5) finishing and saving the mail merge document so it remains linked to the Excel data for future use.
This document provides training on how to use mail merge in Microsoft Word 2007. It begins with an overview of mail merge and its key components: the main document, recipient list, and merged documents. It then outlines the steps to set up and perform a mail merge using the Mail Merge Wizard, including connecting to a recipient list, previewing the merge, and completing the merge. The training concludes with suggestions for additional mail merge practice activities.
This document provides instructions for using Microsoft Word to generate form letters, mailing labels, and directories using mail merge. It describes how to identify the main document, create and edit a data source, insert merge fields, use an IF field, view merged data, insert address blocks and greetings, and display field codes. The document contains step-by-step directions with screenshots to guide the user through the mail merge process in Word.
The document provides instructions on various Microsoft Outlook features for organizing contacts and email, including:
1) Customizing the Address Cards view to display contact categories.
2) Performing mail merges using categorized contacts, including inserting company names and different greetings.
3) Creating a filing structure in Outlook using personal folders and subfolders, and setting up rules to automatically file emails.
4) The limitations of rules based on email age and the need for add-ons to run rules between specific date ranges.
This document provides an overview and introduction to using Excel 2013 as a power user. It covers topics such as the user interface, entering and formatting data, formulas and functions, and database tools. The document is presented as a tutorial with sections titled to explain each topic and include "Lets Do It" sections with exercises to practice the skills covered. It is authored by Ali Abdollahi, an industrial engineer and computer software developer with over a decade of experience in Java development.
Mail merge allows users to create multiple documents from a single template by merging in structured data from a spreadsheet. It involves creating a dataset in a spreadsheet with field labels, designing a template document with merge fields to pull in the dataset, and then merging the template with the dataset to generate personalized output documents. The process is completed by previewing the results, setting rules if needed, and printing or saving the finished documents.
The mail merge allows producing multiple personalized documents from a template and a data source. It involves three documents: the main document template, the data source (often an Excel file), and the merged documents. The mail merge process involves preparing the data source, starting the mail merge in Word, inserting merge fields into the template, previewing the results, and finishing the merge to output the documents.
This incredible useful tool has been lost in the world of mystery because the step-by-step wizard doesn't give you enough creative leeway. Forget the magic wand and use mail merge to it's best advantage. More tutorials can be found on my YouTube Channel: https://www.youtube.com/user/smcvey85.
Mail Merge allows producing multiple documents like letters and labels using data from a list. It involves a Word document and recipient list, typically in Excel. The Mail Merge Wizard guides through six steps: choosing document type; selecting starting document and recipients list; writing the document and adding placeholders; previewing; and completing/printing the merge. Placeholders like <<AddressBlock>> and <<GreetingLine>> are added to locations where recipient data should appear. When printed, each document will be personalized with the correct recipient information.
This document discusses advanced techniques in Microsoft Word, including mail merge, inserting and formatting various types of illustrations, and customizing SmartArt graphics and charts. It provides step-by-step instructions on how to perform mail merge by creating a main document and data source, and then merging them. It also explains how to insert, format, and design pictures, clipart, shapes, SmartArt, charts, and screenshots in Word documents. The document aims to teach learners how to effectively use these advanced Word features.
The document discusses using mail merge in Microsoft Word to send personalized letters or documents to multiple recipients. It explains that mail merge requires a form document, which contains placeholder fields, and a data file that contains contact information for each recipient. The data file is linked to the form document and Word automatically populates the fields for each contact, allowing an individualized document to be created for each person. Step-by-step instructions are provided for setting up the form document, creating a recipient list in the data file, and running the mail merge to generate individual documents.
Step by Step mail merge guide.
Lear Mail merge to send mail to multiple recipient with different contents to individual mail.
This is helpful to share password, salary details etc.
Where the content of mail remains same but recipients (Mail Address) and the individual figures changes.
Same way you can either send mail or take print of the documents, which could be useful in printing individual invitations, printing certificates etc.
This document provides information on productivity tools and advanced application techniques in Microsoft Office applications like Word, Excel, and PowerPoint. It discusses features like mail merge and label generation in Word, complex calculations and functions in Excel, and animation, hyperlinks, and embedded data in PowerPoint. The document demonstrates how to insert and format illustrations, integrate charts and tables, use advanced formulas and keyboard shortcuts, and apply timing and animation effects in presentations. Overall, the document aims to teach advanced productivity techniques for creating professional documents, spreadsheets, and slideshows using Microsoft Office.
The document provides training on using mail merge in Microsoft Word 2007. It discusses how to set up a main document, connect it to a recipient list containing unique contact information, and use the Mail Merge Wizard to perform a mail merge. The mail merge allows generating individualized documents like letters by merging common text with unique recipient details from a list.
How to use mail merge in microsoft wordtech-vibe01
Mail merge allows creating customized form letters, envelopes, or labels for multiple recipients from a single document and data source. The steps involve selecting a document type and recipients, writing the letter and adding custom fields like address blocks and greeting lines surrounded by chevrons, previewing the letters, and completing the merge to print or email them. This feature works the same across recent versions of Microsoft Word.
This document provides a step-by-step guide for performing mail merges in Microsoft Office to create labels or email newsletters and flyers. It discusses preparing contact lists in Excel or Outlook and using Word or Publisher to insert contact information into labels or documents. The guide outlines setting up the document, connecting to contact data, inserting address fields, previewing results, and printing labels. It addresses potential issues and provides tips for a successful mail merge.
Mail Merge ( http://www.msoutlooktools.com/category/mail-merge.html) is a utility of MS office software that provides to spread a single message numbers of persons by their name. One can share personalize emails data in groups at once. It is simplest way to communicate numbers of people with their own information. Simplest features of Mail Merge software are:
• Spread single letter, wedding card , greeting card etc to multiple people
• Available in all versions of MS Office
• Get release from multiple documentation maintenance
• Simplest to use
The document discusses the steps to perform a mail merge in Microsoft Word 2007:
1) Open the Mail Merge Wizard and select the document type and starting document.
2) Choose recipients from Outlook contacts, an existing address list, or by creating a new list.
3) Customize the mail merge content by inserting address blocks and personalizing each letter.
4) Preview the letters and make any needed changes before completing the merge.
Mail merge define and process on mail merge and REVIEW TABAshish051992
This document provides instructions for using mail merge in Microsoft Word. Mail merge allows you to create a set of customized documents by merging a common template with a data source containing unique recipient information. The document outlines how to compose a Word document template, create a data source table with recipient fields, link the template and data source using the mail merge wizard, preview and edit individual merged documents, and print or save the final merged documents. Tools on the Review tab like spelling and grammar check, research, thesaurus, and comments are also described for revising mail merge documents.
This document provides a tutorial on how to perform a mail merge in Microsoft Word. It outlines 8 steps to complete a mail merge, including opening Word and selecting the mailings ribbon, choosing a document type, selecting recipients from a data source, entering recipient details, writing a letter and inserting merge fields, and finally merging the data to create individual letters. Mail merges allow automatically populating letters with unique recipient details like name and address, which is faster than manually editing each letter. A more in-depth video tutorial is provided for additional help.
This document provides instructions for performing a mail merge in Microsoft Word using an Excel spreadsheet as the data source. The 5-step process includes: 1) preparing the Excel data, 2) starting the mail merge and selecting the Excel file as the recipient list, 3) inserting merge fields into the main document, 4) previewing the results, and 5) finishing and saving the mail merge document so it remains linked to the Excel data for future use.
This document provides training on how to use mail merge in Microsoft Word 2007. It begins with an overview of mail merge and its key components: the main document, recipient list, and merged documents. It then outlines the steps to set up and perform a mail merge using the Mail Merge Wizard, including connecting to a recipient list, previewing the merge, and completing the merge. The training concludes with suggestions for additional mail merge practice activities.
This document provides instructions for using Microsoft Word to generate form letters, mailing labels, and directories using mail merge. It describes how to identify the main document, create and edit a data source, insert merge fields, use an IF field, view merged data, insert address blocks and greetings, and display field codes. The document contains step-by-step directions with screenshots to guide the user through the mail merge process in Word.
The document provides instructions on various Microsoft Outlook features for organizing contacts and email, including:
1) Customizing the Address Cards view to display contact categories.
2) Performing mail merges using categorized contacts, including inserting company names and different greetings.
3) Creating a filing structure in Outlook using personal folders and subfolders, and setting up rules to automatically file emails.
4) The limitations of rules based on email age and the need for add-ons to run rules between specific date ranges.
This document provides an overview and introduction to using Excel 2013 as a power user. It covers topics such as the user interface, entering and formatting data, formulas and functions, and database tools. The document is presented as a tutorial with sections titled to explain each topic and include "Lets Do It" sections with exercises to practice the skills covered. It is authored by Ali Abdollahi, an industrial engineer and computer software developer with over a decade of experience in Java development.
The document discusses key concepts related to databases and database management systems. It defines a database as a collection of organized data and a database management system as a computer program that allows for creating, accessing, managing and controlling databases. It describes three common data models - relational, network and hierarchical - and explains some fundamental database concepts like tables, keys, relations and normalization.
This document defines and describes several types of databases. It discusses document-oriented databases, which store semi-structured data like documents; embedded databases, which consist of individual end-user data; graph databases, which use graph structures to represent information; hypertext databases, which organize large amounts of disparate information; operational databases, which store detailed organizational operations data; distributed databases, which store data across multiple interconnected computers; and flat-file databases, which are suited for small amounts of manually editable data.
A database is a collection of data that can be used alone or combined to answer users' questions. A database management system (DBMS) provides programs to manage databases, control data access, and include a query language. When designing a database, it is important to structure the data so that specific records can be easily accessed, the database can respond to different questions, minimal storage is used, and redundant data is avoided. Key concepts in database design include entities, attributes, records, primary keys, foreign keys, and relationships between tables.
Mail merge is a software operation describing the production of multiple documents from a single document form and a structured data source. The letter may be sent out to many "recipients" with small changes, such as a change of address or a change in the greeting line. Microsoft Word Mail Merge allows a user to send letters or documents to many people simultaneously; users simply create one document that contains the information that will be the same in each version, and then add placeholders for the information that will be unique to each version.
Mail Merge process depends on which user use. This slide created with Microsoft Office 2007.
The document discusses advanced word processing skills related to mail merge and integrating images and external materials into documents. It provides 30 steps for creating a simple mail merge with two key components - a form document and a data file containing recipient information. It also describes different types of images that can be inserted, such as JPG, GIF and PNG files, as well as other materials like clip art, shapes, smart art and charts. Details are given on image placement, sizing and text wrapping options when integrating images into documents.
This document provides instructions for using the mail merge feature in Microsoft Word to create personalized documents like labels, certificates, and form letters. The mail merge process involves setting up a main document, connecting it to a data source containing recipient information, adding placeholders to the document that will be filled with data from the source, previewing the merged documents, and finishing the merge to print or edit the individual documents. Key steps include selecting the document type, choosing a data source, inserting merge fields, previewing each record, and saving the main document and merged copies.
A mail merge combines a main document with data from a separate data source to create personalized documents. The main document contains text that is the same for all documents, while fields are inserted that will be populated from the data source. A data source is typically a spreadsheet, database, or table containing records with fields like names and addresses. To perform a mail merge, a main document is created, fields are inserted, the data source is selected, and the merge is previewed and completed to output individual documents.
The document provides tips and tricks for using various Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and OneNote. It discusses how to use mail merge in Word to send personalized letters, utilize the backstage view and ribbon in Excel, create presentations with impact using PowerPoint themes and graphics, organize email messages with Outlook's search and flagging tools, and create new notebooks and sections in OneNote.
This document provides an overview and lessons for using mail merge in Microsoft Word 2003. Mail merge allows creating a main document with common text and placeholders for unique data, which is then merged from a data file. The summary includes:
1. Mail merge involves a main document with common text and placeholders, a data file with unique records, and a merged output of documents with the unique data.
2. Lesson 1 explains that the main document contains common text and placeholders, the data file provides unique records, and mail merge creates individual documents by replacing placeholders.
3. Lesson 2 covers setting up the main document with placeholders called fields and connecting it to a data file to perform the merge.
This document discusses advanced word processing skills like mail merge and integrating images and external materials into documents. It describes the two components of a mail merge - a main document and a data file. Steps are provided for setting up a mail merge, including selecting recipients, adding fields, and merging documents. Regarding images, it outlines common file types like JPEG and GIF and explains text wrapping options that control how text flows around inserted images.
This document provides instructions for advanced features in Microsoft Word, including mail merge and integrating images and external materials. It describes the mail merge process, which allows combining a main document with an external data source. The key steps include creating a main document with merge fields, setting up a data source with the matching fields, and merging the documents. Regarding images, the document outlines different file types that can be inserted and the various placement options for positioning images within the text.
This document provides instructions for advanced features in Microsoft Word, including mail merge and integrating images and external materials. It describes the mail merge process, which allows combining a main document with an external data source. The key steps include creating a main document with merge fields, setting up a data source with the matching fields, and merging the documents. Regarding images, the document outlines different file types that can be inserted and the various placement options for positioning images within the text.
This document provides an introduction to Microsoft Access databases, including how to create a new database and add tables. It discusses the basic components of an Access database, including tables, queries, forms, reports, and relationships. It also covers how to design tables, add fields, set primary keys, and enter data. Basic functions like sorting, filtering, importing from Excel, and backing up databases are described at a high level. The document is meant to introduce the key concepts and capabilities of Access for new users.
This document provides an introduction to Microsoft Access databases, including how to create a new database, add tables, define fields and data types, and establish relationships between tables. It describes common database objects like forms, queries, reports and switches and how to import data from Excel. Basic tasks like online help, backups and opening files are also covered at a high level.
Microsoft Access is a powerful database program that allows users to create and manage databases. It has built-in features to help construct and view information through tables, queries, forms, and reports. Access breaks down databases into a hierarchy including the database file, tables, records, fields, and data types. Users can create databases from scratch or with a wizard, then enter and manipulate data by adding, updating, and deleting records in tables or forms. Relationships between tables can also be created by matching primary and foreign keys to bring information together across multiple tables.
ECDL module 5: using databases [To be continued] Hassan Ayad
Using Databases provides an overview of key concepts for understanding and working with databases. It discusses what databases are and how they are organized with tables, records, and fields. Common database uses like airline booking systems, government records, and bank accounts are also covered. The document reviews how to create and design tables with fields, set primary keys and indexes, and establish relationships between tables. It also explains how to enter and retrieve data, apply filters, and create queries to extract and analyze information from a database.
Basic interview questions for skills testsDurga Balaji M
This document provides basic interview questions for Microsoft Word, Excel, PowerPoint, Access, and their core functions. For Word, questions cover creating and saving documents, tracking changes, formatting text, and checking spelling. For Excel, questions cover creating and saving spreadsheets, printing, and formatting cells. For PowerPoint, questions cover creating and saving presentations, adding slides, applying themes and transitions. For Access, questions cover creating databases and tables, using queries and joins, entering data via forms, and exporting data to Excel.
This document provides information about a lecture on mail merge operations using Microsoft Word. It discusses creating a main document, data source, and merging data with the main document to generate individual letters for multiple recipients. The key steps covered are creating the main document template, creating a data source by defining field names and entering recipient data, and then merging the data source with the main document to automatically generate customized letters for each recipient.
CS1100 Access Lab 1 Creating and Querying Database.docxfaithxdunce63732
CS1100: Access Lab 1
Creating and Querying Databases
To complete this assignment you must submit an electronic copy to Blackboard by the due date.
You will be creating your own database, so there is no starter file for this lab. In this lab you are
asked to create a new database for inventory management of a small computer reseller, populate
the database with sample data and formulate queries to retrieve data.
Creating the Database
The founding of WizBang Computers, LLC is the dream of Jason Dunn, a long time computer
enthusiast. He finally has enough business customers to make his side venture a full time job. His
goal is to build WizBang into the premier reseller and servicer of business computers for small to
mid-size firms. As his sales of custom-built PCs have taken off, Jason realizes that he needs a
better inventory management tool than the Excel spreadsheet he has been using thus far.
However, Jason is too busy providing on-site support services for his clients and therefore has
hired you to build an Access database for WizBang that will allow him to track his inventory,
customer contacts, and orders. Eventually, the data will not only help him manage his inventory
better, but also provide insight into sales for better sales forecasting and inventory planning.
Planning the Tables
A database development effort starts with an analysis of the data that needs to be stored.
Commonly a data model is constructed to assist with this effort. So far, the following tables have
been identified as being important:
Table Name Content
Contacts Information about customers
Products Information about products available for sale
Orders Information about orders placed by customers
ZipCodes Cities and states and their associated zip code
LineItems Lists of products and the orders in which they were ordered
1. Start Microsoft Access and create a blank database by selecting “Blank database” from
the list of available templates.
2. Name your database using the following naming rule: Orders_Lastname,
e.g., Orders_Smith
LabA1 CS1100
2 of 8
3. Note the location of the database (remember the folder in which it was saved; most likely
the Documents folder.) Lastly, click on Create to create the database. Note that data is
automatically saved as soon as you change something in Access; there is no separate
Save mechanism.
4. Access will automatically create your first table under the temporary name “Table1”.
Before you can rename the table, we need to first define its columns (i.e., its data content)
and then close the table. We will start by creating the Contacts table as follows:
a. Switch to table design, by clicking on the Design View icon. When prompted,
save the table under the name “Contacts”.
b. Define the fields of the Contacts table as follows:
c. Now create the Products table by selecting the Create tab and clicking on Table.
Once again, switch to the.
MICROSOFT ACCESS 2016Basics-Handouts and LESSON Introduction.pdfJoshCasas1
Microsoft Access is a software application that could help students to create databases and organize data using database tools like, reports, modules, tables and queries. Database Relational is a tool that could organize the data by its relationship (One is to One, One is to Many and Many is to Many.
This document provides an introduction to Microsoft Access 2010 and database fundamentals. It discusses what a database is and why use Access. It covers planning a database including design rules and basic Access objects like tables, queries, forms and reports. The document then provides a step-by-step class exercise to create a basic patient database in Access with tables, queries, forms and reports.
Module 08 Access & Use Database Application.pptxEsubalew21
This module covers how to create and manage database objects in Microsoft Access, including tables, queries, forms, and reports. It discusses how to create a database file and add tables to define fields and set properties. It also explains how to create relationships between tables by setting primary keys and foreign keys. The module teaches how to modify existing database objects, such as adding or removing fields from tables, and changing data types and field sizes.
This document provides an overview of creating and managing database objects in Microsoft Access. It discusses:
1) The basic database objects like tables, queries, forms and reports and how they are used to store and display data.
2) How to create tables, set primary keys, add and modify fields, and create relationships between tables.
3) How to create other database objects like queries, forms and reports and customize their layout and formatting.
This document provides instructions for creating certificates using mail merge in Microsoft Word:
1. Create a recipient list in Excel with the relevant information like names and save it to your computer.
2. In Word, open the mail merge wizard and select "Letters" as the document type. Select the existing Excel recipient list as the data source.
3. Insert mailing fields like name into the certificate template and preview the resulting merged certificates.
4. Make any necessary formatting adjustments and then either edit individual certificates into new documents or directly print the results.
Similar to Mail Merge - Microsoft Office 2010 (20)
2. Table of Contents
Introduction to Mail Merge ..................................................................................................................1
Create Your Data Source Document in Excel......................................................................................2
How to Enter the Data .......................................................................................................................... 2
Using the Mail Merge Wizard...............................................................................................................3
Step 1 of 6: Select Document Type ...................................................................................................... 3
Step 2 of 6: Select Starting Document ................................................................................................. 4
Step 3 of 6: Select Recipients............................................................................................................... 4
Filtering and Sorting Data.................................................................................................................. 6
Step 4 of 6: Write Your Letter .............................................................................................................. 7
Insert an Address Block..................................................................................................................... 7
Preview Results.................................................................................................................................. 8
Inserting a Greeting Line ................................................................................................................... 8
Inserting Individual Merge Fields (More Items)................................................................................ 9
Matching Fields................................................................................................................................ 10
Step 5 of 6: Preview Your Letters....................................................................................................... 11
Step 6 of 6: Complete the Merge....................................................................................................... 12
Print ................................................................................................................................................. 12
Edit Individual Letters...................................................................................................................... 13
Quick Print While Previewing .......................................................................................................... 13
Using the Mailings Tab.........................................................................................................................14
Mailings Tab Overview........................................................................................................................ 14
Selecting a Starting Document............................................................................................................ 15
Selecting and Editing Recipients ......................................................................................................... 15
Adding Fields....................................................................................................................................... 16
Previewing and Finishing the Merge................................................................................................... 16
3. 1
Introduction to Mail Merge
Mail Merge is a methodof takingdata froma database or spreadsheetandinsertingitintoWorddocuments
such as letters,envelopesandlabelsusingMerge Fields.Inordertocreate a mail merge,twodocumentsare
needed: afile withthe dataor records (usuallyanExcel document) andaWord document containingboththe
instructionsforwhere toinsertthe individualizeddataandthe informationthatwill be identical acrosseachof
the lettersorlabels.
Beloware a fewdefinitionsof termsthatyou will see throughoutthismanual:
1. Data Source The source of informationthatisunique toeachindividualandchangesineach
mergeddocument.
2. Data Form An online formusedtoenterinformationintothe datasource. Each screenincludesall
the fieldsof adata record. Thisform enablesyoutoadd,delete,ormodifyrecordsin
the data source.
3. Field names Headingsforeachcolumnor category of informationinthe datasource
4. Merge fields Insertionpointsinthe maindocumentwheredatafieldsare merged.
5. Sort To place itemsina specificorder,eithernumericallyoralphabetically.
4. 2
Create Your Data Source Document in Excel
Create an Excel documentthatincludesall of the individualizedinformationthatneedstobe mergedintothe
Word document. Forinstance,name,address,courtdates,etc.
How to Enter the Data
The data in yourExcel document shouldbe organizedneatlyinto RowsandColumns.Thinkof each
row as a single recordandeach columnasa fieldyouare goingtoinsertintoyourdocument.
Create a Header Row that containslabelsthatwill identifythe datainthe cellsbelow. Laterwhenyou
are mergingthe datawith the main document,the labelswill appearasthe namesof the merge fields,
so there will be noconfusionastowhat data youare insertingintoyourdocument.
Break your fieldsdowninto the smallestpossible values to give youmore flexibilitywhenentering
your data fieldsintoyourWorddocument. Forexample,create aseparate fieldforFirstandLast
namesand breakthe City,State and ZIPof an addressintoseparate fieldsaswell.
An example of whyyouwanttobreakthe informationintosmallvaluesisthatyoumightwant to refer
to the Firstname of an individualinasalutationandthenuse the Firstand Last namesinthe address
block.
The data you intendtouse for the mail merge shouldbe on one Sheet.
5. 3
Using the Mail Merge Wizard
The Word documentwill serve asatemplate foryourcustomizedmergeddocuments. Itcontainseverything
that will staythe same foreach documentof the merge.
Step 1 of 6: Select Document Type
1. OpenWordand then openthe file youare usingforyour merge, or create a new,blankdocumentif
youare startingfrom scratch.
2. On the Mailingstab inthe Start Mail Merge group,clickStart Mail Merge and selectStepby Step
Mail Merge Wizard. The Mail Merge task pane will appearonthe rightside of the window.
3. Selectdocument type is the 1st stepof the mail merge wizard. The mostcommon mail merge uses
are for letters, envelopes and labels. Forthisexample,we’ll be creatingaformlettersowe’ll leave
the optionbuttonnexttoLetters selected.
4. At the bottom of the task pane, click the Next: Starting document link andStep2 will appearinthe
task pane.
6. 4
Step 2 of 6: Select Starting Document
1. Selectstarting documentis the 2nd stepof the Mail Merge
Wizard. For thisexample,we’regoingto use the blank
opendocumentwe are currentlyinso we’ll leave the
optionbuttonnexttoUse the current documentselected.
2. At the bottomof the taskpane, clickthe Next:Select
recipientslinkandStep3 will appearinthe task pane.
Step 3 of 6: Select Recipients
1. Selectrecipientsisthe 3rd stepof the Mail Merge Wizard. Thisstepiswhere youmake the
connectiontoyourData Source,inthiscase an Excel Spreadsheet. Keepthe optionbuttonnexttoUse
an existinglistselected.
2. In the Use an existinglistarea,clickthe Browse link and the SelectData Source
windowopens.
3. Navigate tothe Excel documentthatcontainsthe data that youwant to merge intothe letter and
selectit.
4. ClickOpenand the SelectTable window will open.
7. 5
5. If you have namedthe sheetsinyourExcel document,youwill see the namesof the sheetsinthe
window. Inthisexample,Ihave notrenamedthe sheetssoyousee the generic(Sheet1,Sheet2and
Sheet3) namesinthe window. Each worksheetinan Excel spreadsheetisregarded as a Table. My
source data is inSheet1soI’m goingto select Sheet1$.
6. Make sure that the checkbox next to First row of data contains column headersis checked.
7. ClickOK andthe Mail Merge Recipientswindow opens.
The Mail Merge Recipientswindow allowsyoutoview,selectandfilterthe recipientsfromyourdatasource.
The informationispresentedasa table thatcan be sortedbycolumnS.
8. ClickOK to close the Mail Merge Recipientswindow.
Note: Don’tforgetto Save yourdocumentas youare workingonit to ensure youdon’tlose
any of your work.
8. 6
Filtering and Sorting Data
You don't have tocreate a separate Source Data file foreachmerge that youwantto perform.Youcan modify
your merge duringthe merge process by filteringandsortingthe records.
To Sort or Filter,youwill needtobeginbyreopeningthe Mail Merge Recipientwindow. Clickthe Edit
RecipientsListcommand onthe Mailingstabin the Start Mail Merge group.
Filtering Filteringallowsyoutochoose onlyspecificrecordsfromthe Data Source to merge intothe
form. For example,youmightbe usingaData Source that has informationfor50 clients but
youonlyneedtocreate lettersfor10 of them.
1. Addingorremovingcheckmarksaddsor removesrecipientsfromthe merge list.
Sorting Sortingisa wayof changingthe orderinwhichrecords are listed.Bysortingrecordsyoucan
organize the data sothat you can workwiththe data more easily.Youcan alsocontrol the
orderin whichthe merged documents are printed.
2. In the Mail Merge Recipients window,clickingthe columnheadings(suchas Last
Name) sortsthe listinascendingorderaccordingto the informationinthatcolumn.
Clickingthe columnheadingsagainsortsthe listindescendingorder. (Note: This
doesnotchange the waythe informationissortedinthe DataSource document – the
Excel documentinthiscase).
9. 7
Step 4 of 6: Write Your Letter
Write your letteris the 4th stepof the Mail Merge Wizard.
1. At the bottomof the taskpane, clickthe Next:Write your letterlinkandthe Wizardopensthe Write
your Letter task pane.
Thisis the stepwhere youwrite the letter,insertthe merge fields,andlayoutandformatthe letter. Youcan
specifywhichfieldsyouwanttoinclude inthe letter. Inthisexample,we will follow the “Addressblock…,”
“Greetingline…,”and“More items…”linkstoplace merge fieldsintothe formletter.
Insert an Address Block
We’ll beginthisstepbyinsertingan AddressBlock inthe document.
1. Start by placingyourcursor inthe Word documentwhere youwantthe AddressBlock inserted.
2. In the Mail Merge pane, clickthe Addressblock link andthe InsertAddress Block window appears.
3. The scrollinglistinthe Insertrecipient’sname in this format window containsvariouscombinationsof
formatsfor names,whichincludeswaysof addressingthe recipient. (The scrollinglistis disabledwhen
the checkbox isunchecked). Selectthe formatthat youwouldlike touse fromthe scrollinglist. Note
the previewpane.
4. Make sure the checkbox nextto Insert postal addressremainschecked.
5. ClickOK and the AddressBlock placeholderis insertedintoyourformletter:
Note: Our data source doesnothave a company name fieldora countryor regionfieldso
those optionsare grayedout.
10. 8
Preview Results
You can previewwhatthe letterwilllooklike atanypointbyclickingthe PreviewResultsoption onthe ribbon.
Inserting a Greeting Line
1. In the Mail Merge pane,clickthe Greetingline… linkandthe InsertGreetingLine window appears.
2. The Greeting line for invalid recipient names field contains text that will appearforanyrecord
that doesnot have validdata for thisfield (orwhenthere isno first or last name field). You can
choose DearSir or Madam, To Whom It May Concern:or just a blankline,listedas(none).
3. The preview fieldshowsasample greetingline basedonthe optionsthatyouhave selected.
4. When youhave completedselectingyouroptionsforthe Greetingline clickOKand the GreetingLine
placeholderisinsertedintoyourformletter.
11. 9
Inserting Individual Merge Fields (More Items)
You are nowreadyto write the bodyof your letter where you’lladdadditionalmerge fieldsfromthe Insert
Merge Fieldwindow.
1. In thisexample,I’mgoingtoadda reference linebetweenthe AddressBlockandthe Greeting Line.
I’ve addedspace betweenthe AddressBlockandGreetingline tomake room forthe reference line
and addedthe textthatI want to appearbefore the Merge field.
2. The nextstepisto click onthe More items… linktobringup the Insert Merge Fieldwindow.
3. The two optionbuttonsallowyoutoselectfromeitherthe AddressFieldsorDatabase Fields. By
default,the Database Fieldsbuttonwillbe active.
AddressFieldsconsistsof typical fieldsthatare usedby Word inaddresses.
Database Fieldscontainthe specificfields(columnheaders) of yourdatasource.
Keepthe optionbuttonnexttoDatabase Fieldsselected.
4. Selectthe fieldthatyouwantto insertandclickthe Insert button. You can alsodouble-clickthe field
to insertitintoyour document.
5. Once you have enteredafieldintothe document,the Cancel buttonatthe bottomof the windowwill
change to a Close button. Whenyou are done insertingfields,clickthe Close button.
6. Continue typingthe textof yourdocumentandenteringthe Merge fieldsusingthe stepsabove until
youhave completedyourdocument.
12. 10
Matching Fields
You may have noticedthatthe Match Fields…buttonisan optionin the windows usedtoinsertfields.
To openthe Match Fieldswindowyoucan:
1. Clickthe Match Fieldscommandon the
Mailingstab inthe Write & Insert Fields
group.
- OR - 2. Clickthe Match Fieldsbuttonwhile
youhave one of the Insert windows
open.
The Match Fieldswindowestablishesacorrespondence betweenthe general fieldsof Wordandthe specific
fieldsof the Data Source.
The Match Fieldswindow allowsyoutosee how AddressFieldsare matchedto columnsinyour Data Source.
Thismatchingis done eitherautomaticallyby Wordor specificallybyyouthroughthe Match Fields window.
Each row inthe scrollingframe hasa drop-downbox thatcontainsthe name of each column(field) of the Data
Source as well asan optionthat reads(not matched).
Word will pre-selectthe optionineachdrop-down
box that bestmatchesthe name of the general
addressfield. If Worddoesnotmake a match,
then(notmatched) isselected. Youcan match
themmanuallybyusingthe drop-downfields.
Note: If you have a fieldinyour Data Source
calledTitle, Wordwill pre-selectthe Title option
inthe drop-downbox forCourtesyTitle,evenif
youmeantTitle to correspondtothe Word field
calledJobTitle.
13. 11
Step 5 of 6: Preview Your Letters
Previewingyourletters is the 5th stepof the Mail Merge Wizard. Previewingthe merge isuseful inthatyou
can ensure thatthe informationfromyourdatasource ismergedcorrectly
1. At the bottomof the taskpane,clickthe Next:Previewyour letters linkandthe Wizardopensthe
Previewyour letterspane.
2. You may previewandcycle throughyourlistof recipientsbyusingthe navigationbuttonsinthe top
sectionof the pane. Clickthe arrow buttonsto go to the previousornext recordinthe list.
3. Clickthe Finda recipientlinktolocate a particularrecord.
4. If you wantto add recipientstothe list,youcanclick the Edit recipientlist… linktobringupthe Mail
Merge Recipientswindow.
5. Clickingthe Exclude thisrecipientbuttonwill removethe recordthatisbeingpreviewedfromthe list.
Note: If you findthatyouhave made a mistake inplacingyourmerge fieldsor inmatching
the fieldstoyourData Source,in the Mail Merge pane,clickthe Previous:Write Your
Letter linkso youcan work inthe previouspane.
14. 12
Step 6 of 6: Complete the Merge
Complete the merge is the 6th and final stepof the Mail Merge Wizard.
1. At the bottomof the taskpane,clickthe Complete the merge linkandthe Wizard opensthe Complete
the merge pane.
At thispoint,you have twochoicesforproducingthe letters:
Print… Sendthe completedlettersdirectlytothe printer.
Edit individual letters… Create a separate documentcontainingthe
completedletters.
Print
To print:
1. In the Mail Merge taskpane, clickthe Print… link. The Merge to Printer window opens.
2. Make sure the optionbuttonnextto All isselectedinordertomerge all recordsor selecta printrange.
3. ClickOK and yourprinterwindowappears. Checkyourprintsettings,andprintyourletters.
15. 13
Edit Individual Letters
Some people preferthe Editindividual lettersoption overthe Printoptionbecause itallowsthemto review
the lettersone lasttime before sendingthemtothe printer.
To editindividual letters:
1. In the Mail Merge taskpane,clickthe Edit individual letters… link. The Merge to NewDocument
windowopens.
2. Make sure the optionbuttonnextto All isselectedinordertomerge all recordsor selecta printrange.
3. ClickOK and a newdocument,usuallynamedLetters1,opens withaseparate page foreach letter.
You can customize,save andprintthisdocumentjustlike youwouldwithanyotherWorddocument.
Quick Print While Previewing
You can quicklyprintan individual recordthatyouare Previewingatany time. Inthe example below,Ionly
needtoprintrecord 5. Insteadof clickingthe Finish&Merge option,Ican printthe document while
previewingitjustlike anyotherWord document.
16. 14
Using the Mailings Tab
Althoughthe Mail Merge Wizard isgreat forcreatingbasic documents,youmaywantto use the Mail Merge
toolsindependentlyof the Wizard. (Youcanalso use the Mailingstabto enhance a Wizard-createdmerge.) In
thissection,we’ll lookathowto manuallyinsertfieldsintoyourdocumentandperformamail merge without
the Wizard.
Mailings Tab Overview
1. Create Envelopes Clickthisbuttonto open the EnvelopesandLabels window
that will allow youtocreate envelopes.
Labels Clickthisbuttonto open the EnvelopesandLabels window
that will allow youtocreate labels.
2. Start Mail
Merge
Start Mail Merge Choose whatkindof Mail Merge you wantto start.
SelectRecipients Choose the source foryour recipientlist.
Edit RecipientList Make changesto yourrecipientlist.
3. Write &
Insert Fields
HighlightMerge Fields Highlightfieldsthatwill be mergedtoeachrecord.
AddressBlock Create and insertanAddressBlockmerge field.
GreetingLine Create and insertaGreetingLine merge field.
Insert Merge Field Insertothertypesof merge fields.
Rules Create rulesforan advancedmerge.
Match Fields Match fieldsinyourrecipientlisttomerge fields.
Update Labels If you are creatinglabelsandhave made anychanges,click
thisbuttonto update them.
4. Preview
Results
PreviewResults Preview yourmerge.
Navigate throughmergedrecords.
FindRecipient Finda particularrecipient.
Auto Check for Errors Checkyour mail merge forproblems.
5. Finish Finishand Merge Complete the merge.
17. 15
Selectinga StartingDocument
If you’re performingamail merge onyour own,youshouldchoose astartingdocumentsothat Word givesyou
the appropriate options.Simplyclickthe StartMail Merge buttonand choose the documenttype.
Selectingand Editing Recipients
To choose yourrecipients,clickthe SelectRecipients buttononthe Mailingstabandthenchoose a source for
your recipientlist.
Once you choose a source,youwill see adialog box promptingyouformore information.If youeverneedto
editthe list,click EditRecipientList(nexttoSelectRecipients).
Note: If you are usingan Excel documentthatcontainsyourdata source,choose the Use
ExistingList… optionandthenbrowse forthe Excel document justas we didwiththe
Mail Merge Wizard.
18. 16
Adding Fields
To add fields,place yourcursorwhere youwantthe fieldtoappear inthe documentandclickany fieldname in
the Write and Insert Fields groupof the Mailingstab.
You will thenbe promptedtocustomize thatelement,just aswe didwiththe Mail Merge Wizard.
Previewingand Finishingthe Merge
To previewthe resultsof yourmerge,clickthe PreviewResults button. Thiscommandcanbe toggledonand
off,givingyouaneasyway to checkwhat the finishedproductwill looklike.
Once your documentisreadyto be merged,click the Finishand Merge buttonand choose youroption justas
we didwiththe Mail Merge Wizard.