The document discusses various formatting tools in Microsoft Word including section breaks, headers and footers, styles, and templates. Section breaks allow defining different page layouts such as landscape vs portrait orientation or different margins. Headers and footers display text in the top or bottom margins of every page and can include predefined fields like page numbers. Styles provide a way to consistently format text with rules for font, spacing, and other properties. Templates are pre-designed documents that can be reused and edited, saving time over creating documents from scratch.
Microsoft Outlook is a personal information manager that includes email, calendar, tasks, contacts and notes. It allows users to organize emails into folders, flag emails to track responses and schedule reminders. Tasks can be created and assigned to others. Events and meetings can be scheduled on the calendar involving other users and resources. Outlook provides tools to help users manage their inbox and focus on the most important emails through features like flags, reminders and the zero inbox process.
Microsoft Outlook is a personal information manager that includes email, calendar, tasks, contacts and notes. It allows you to organize emails into folders, flag emails to track responses and schedule reminders. Tasks can be created and emails can be dragged into tasks. The calendar supports appointments, events and meetings to schedule activities with reminders. Meetings can be scheduled using the scheduling assistant to find available times and book rooms and resources. Outlook tips include processing emails in designated windows each day, keeping emails short and clear, considering alternative communication methods, and creating contact groups.
This document provides an overview of how to use Outlook calendar to manage your time. It describes how to create meetings and appointments, set reminders, check availability of attendees, share your calendar, and sync with mobile devices. It also covers creating to-do lists, setting recurring events, and using different views. The objectives are to help users get started with Outlook calendar's core functions to stay organized.
This document provides instructions for using various calendar features in Microsoft Outlook 2010, including how to explore the calendar interface, create appointments and recurring events, schedule meetings, respond to meeting requests, and print calendars. Key steps covered are creating appointments and specifying recurrence patterns, using the scheduling assistant to find a meeting time that works for all attendees, and customizing calendar print options.
This document provides an overview of presentation topics in Outlook 2010, including demonstrations of sharing calendars via email, understanding calendar permissions when using Microsoft Exchange, and sending meeting requests. Key points covered include how to share your calendar with others to improve productivity and collaboration, the steps to share a calendar by email, and how calendar permissions control what information users can access in shared calendars. Meeting requests are sent through Outlook's scheduling feature to easily set up meetings with attendees.
Microsoft Outlook is a personal information manager that is part of the Microsoft Office suite. It can be used to organize emails into folders, keep track of appointments and tasks, manage contacts, and take notes. Outlook allows users to customize emails with signatures and themes. Appointments can be created, shared with other users, and set to repeat on a recurring schedule. Various features help prioritize and categorize emails and appointments.
Designed for Higher Education. The Alumni Relations department requested an Outlook training to familiarize their teams with Outlook best practices that could immediately be applied to their roles. This training is designed to suit their specific requests.
I designed and facilitated this training in a classroom setting.
The document discusses various formatting tools in Microsoft Word including section breaks, headers and footers, styles, and templates. Section breaks allow defining different page layouts such as landscape vs portrait orientation or different margins. Headers and footers display text in the top or bottom margins of every page and can include predefined fields like page numbers. Styles provide a way to consistently format text with rules for font, spacing, and other properties. Templates are pre-designed documents that can be reused and edited, saving time over creating documents from scratch.
Microsoft Outlook is a personal information manager that includes email, calendar, tasks, contacts and notes. It allows users to organize emails into folders, flag emails to track responses and schedule reminders. Tasks can be created and assigned to others. Events and meetings can be scheduled on the calendar involving other users and resources. Outlook provides tools to help users manage their inbox and focus on the most important emails through features like flags, reminders and the zero inbox process.
Microsoft Outlook is a personal information manager that includes email, calendar, tasks, contacts and notes. It allows you to organize emails into folders, flag emails to track responses and schedule reminders. Tasks can be created and emails can be dragged into tasks. The calendar supports appointments, events and meetings to schedule activities with reminders. Meetings can be scheduled using the scheduling assistant to find available times and book rooms and resources. Outlook tips include processing emails in designated windows each day, keeping emails short and clear, considering alternative communication methods, and creating contact groups.
This document provides an overview of how to use Outlook calendar to manage your time. It describes how to create meetings and appointments, set reminders, check availability of attendees, share your calendar, and sync with mobile devices. It also covers creating to-do lists, setting recurring events, and using different views. The objectives are to help users get started with Outlook calendar's core functions to stay organized.
This document provides instructions for using various calendar features in Microsoft Outlook 2010, including how to explore the calendar interface, create appointments and recurring events, schedule meetings, respond to meeting requests, and print calendars. Key steps covered are creating appointments and specifying recurrence patterns, using the scheduling assistant to find a meeting time that works for all attendees, and customizing calendar print options.
This document provides an overview of presentation topics in Outlook 2010, including demonstrations of sharing calendars via email, understanding calendar permissions when using Microsoft Exchange, and sending meeting requests. Key points covered include how to share your calendar with others to improve productivity and collaboration, the steps to share a calendar by email, and how calendar permissions control what information users can access in shared calendars. Meeting requests are sent through Outlook's scheduling feature to easily set up meetings with attendees.
Microsoft Outlook is a personal information manager that is part of the Microsoft Office suite. It can be used to organize emails into folders, keep track of appointments and tasks, manage contacts, and take notes. Outlook allows users to customize emails with signatures and themes. Appointments can be created, shared with other users, and set to repeat on a recurring schedule. Various features help prioritize and categorize emails and appointments.
Designed for Higher Education. The Alumni Relations department requested an Outlook training to familiarize their teams with Outlook best practices that could immediately be applied to their roles. This training is designed to suit their specific requests.
I designed and facilitated this training in a classroom setting.
This is one of a series of training and capacity building training we have received at the Federal Ministry of health in Sudan and were used with permission at the National Leaders' Development Program that was developed and delivered by the Arab Certificate Students' Association (ACSA) in collaboration with Ahfad University for Women between 2004-2006
This document provides tips for effective meeting skills, including how to manage time, facilitate meetings, use agendas, evaluate meetings, and follow up on decisions. It discusses planning meetings by setting objectives, providing agendas beforehand, assigning preparation and action items, and examining the meeting process. Different types of meetings like problem-solving, informational, and brainstorming meetings are outlined. Time management tips for starting and finishing on time are provided. The document concludes with tips for improving meetings through evaluation, feedback, problem solving, and establishing ground rules.
The document provides tips and best practices for time management, communication, and productivity tools like calendars, email, and Zoom meetings, including how to use tools like Outlook, OneNote, and Zoom effectively for prioritization, communication, and staying organized. Recommendations include using a weekly activity report, daily journals, contextual next actions lists, clear subject lines and signatures in email, and blocking out priorities on calendars.
This document provides guidance on how to make meetings effective. It discusses preparing for meetings by defining goals, inviting the right participants, and sending agendas in advance. It recommends best practices during meetings, such as arriving on time, following the agenda, and sticking to time limits. Follow-up is also important, such as sending meeting minutes, tracking action items, and monitoring progress. Regular status meetings should review what was accomplished, next steps, and any issues in a short 15 minute stand-up format.
This document provides an overview of how to use Microsoft Outlook calendar to efficiently manage schedules and meetings. It covers topics such as setting up appointments and meetings, inviting attendees, scheduling resources, sharing calendars, and providing administrative support through calendar delegation. The document demonstrates Outlook calendar's various views and tools to customize settings and preferences for optimal calendar management.
Meetings serve several purposes such as sharing information, making decisions, and reviewing performance. There are different types of meetings like annual general meetings, board meetings, committee meetings, and staff meetings. It is important to properly plan meetings by determining the objective, inviting the appropriate attendees, choosing a suitable time and location, creating an agenda, and assigning someone to take minutes. Meetings should have clear guidelines to make them effective.
Meetings serve several purposes, such as coordinating activities, reporting, discussing problems, generating ideas, and arriving at consensus. There are various types of meetings including annual general meetings, board meetings, committee meetings, departmental meetings, and staff meetings. Effective meetings require proper planning which includes determining the purpose, inviting appropriate attendees, choosing an appropriate time and location, establishing an agenda, and assigning someone to take minutes.
Meetings are often ineffective, wasting participants' time. This document provides guidance for running efficient meetings: have a clear agenda and goals; invite only necessary people; distribute materials in advance; make decisions by assigning responsibilities with deadlines; keep minutes; and plan follow-up. The key is to be focused and action-oriented rather than allowing discussions to wander without purpose.
A very quick and practical guide on how to prepare for, run and follow up with your meetings. This is designed to be a lecture for business communication class. Yet it is very hands on and it can be used as a training session as well.
Time Hacks: Managing your Day-to-Day and Long-Term Projectslmd_presentations
This document provides tips and strategies for managing time and prioritizing tasks. It begins with quotes about goal setting and priorities. Next, it outlines various activities for three individuals and estimates time commitments for each. Strategies are then proposed, such as automating repetitive tasks, using templates, and setting clear goals and deadlines. Location and minimizing interruptions are discussed for focused work. The idea of balancing high-focus vs. lower-focus tasks is presented. The document promotes setting boundaries and schedules, as well as collaborating with others. It concludes by surveying readers on their own time management approaches.
This document discusses time management and memory techniques. It provides tips for managing time such as using a calendar, to-do list, and anti-procrastination plans. It recommends being specific with tasks, constantly reviewing schedules, and assessing goals. For memory, it suggests focusing on information, relating new concepts to old knowledge, visualizing, and varying study routines. The document aims to help students improve time management and memorization skills.
Managing yourself: how to be productive with your timeJo Alcock
This document summarizes a webinar on productivity and time management. It introduces the Getting Things Done (GTD) system, which is a 5-step process for organizing tasks and information. The steps are collect, process, organize, review, and do. Various productivity tools are also discussed, including to-do lists, tickler files, and finding the right time and place to work. The webinar aims to equip participants with methods for staying organized, focused, and preventing overcommitment.
Lecture for undergraduate transfer students to learn task and time management skills, procrastination, time management, making a calendar and schedule.
This document discusses time management strategies and techniques. It aims to help participants better manage their own time as well as the time of others through identifying time wasters, setting priorities, utilizing planning tools, scheduling activities, avoiding multitasking, and maintaining a work-life balance. Some key strategies covered include conducting a time audit, setting priorities using Covey's time management matrix, delegating tasks, and stopping procrastination.
An agenda outlines the contents of an upcoming meeting. It informs members of what will be discussed so they can prepare. A well-structured agenda keeps a meeting on track and ensures all important topics are covered in the allotted time. It typically includes the meeting date, time, location, items to discuss, presenters for each item, and time allotted for each. Providing a clear agenda in advance improves meeting effectiveness and productivity.
This document provides an overview of various features in Microsoft Outlook, including search functions, setting up out of office messages, creating rules to automate email workflows, managing tasks, using categories to organize emails and calendar items, recovering deleted items, and adding folders to favorites. It includes instructions for common Outlook tasks like searching, configuring out of office settings, creating rules, adding categories, and more. Exercises are provided throughout to allow users to practice the different Outlook features covered.
An effective agenda serves as a roadmap for a meeting by outlining topics for discussion and allotting time for each. It keeps meetings on track, ensures all topics are covered, and lets participants know what to expect and prepare for. When planning an agenda, set realistic time frames for topics and schedule breaks as needed. The header should include meeting details like date, time, location, and attendees. Writing clear topics using action verbs and assigning presenters helps achieve meeting goals efficiently within the scheduled time. Distributing the agenda in advance allows preparation and keeps the meeting on schedule.
The document discusses time management and provides tips for becoming a better time manager. It suggests that people should either manage their time or have time manage them. It then provides several strategies for managing time effectively, including being organized, using calendars, making priorities, making to-do lists, and being flexible but also realistic about tasks. The overall message is on the importance of proactively managing one's time.
The document provides an overview of calendar features in Outlook, including different types of calendar entries and how to create meetings and tasks. Appointments involve only the user, while meetings invite other people. All-day events don't block calendar time. Creating a meeting involves including attendees, time, and location. Tasks can be assigned to others and tracked through task requests.
- How to manage all your contacts with their contact details (e-mail, various phone numbers, addresses, etc. ) in Outlook.
- How to create your own distribution list.
This is one of a series of training and capacity building training we have received at the Federal Ministry of health in Sudan and were used with permission at the National Leaders' Development Program that was developed and delivered by the Arab Certificate Students' Association (ACSA) in collaboration with Ahfad University for Women between 2004-2006
This document provides tips for effective meeting skills, including how to manage time, facilitate meetings, use agendas, evaluate meetings, and follow up on decisions. It discusses planning meetings by setting objectives, providing agendas beforehand, assigning preparation and action items, and examining the meeting process. Different types of meetings like problem-solving, informational, and brainstorming meetings are outlined. Time management tips for starting and finishing on time are provided. The document concludes with tips for improving meetings through evaluation, feedback, problem solving, and establishing ground rules.
The document provides tips and best practices for time management, communication, and productivity tools like calendars, email, and Zoom meetings, including how to use tools like Outlook, OneNote, and Zoom effectively for prioritization, communication, and staying organized. Recommendations include using a weekly activity report, daily journals, contextual next actions lists, clear subject lines and signatures in email, and blocking out priorities on calendars.
This document provides guidance on how to make meetings effective. It discusses preparing for meetings by defining goals, inviting the right participants, and sending agendas in advance. It recommends best practices during meetings, such as arriving on time, following the agenda, and sticking to time limits. Follow-up is also important, such as sending meeting minutes, tracking action items, and monitoring progress. Regular status meetings should review what was accomplished, next steps, and any issues in a short 15 minute stand-up format.
This document provides an overview of how to use Microsoft Outlook calendar to efficiently manage schedules and meetings. It covers topics such as setting up appointments and meetings, inviting attendees, scheduling resources, sharing calendars, and providing administrative support through calendar delegation. The document demonstrates Outlook calendar's various views and tools to customize settings and preferences for optimal calendar management.
Meetings serve several purposes such as sharing information, making decisions, and reviewing performance. There are different types of meetings like annual general meetings, board meetings, committee meetings, and staff meetings. It is important to properly plan meetings by determining the objective, inviting the appropriate attendees, choosing a suitable time and location, creating an agenda, and assigning someone to take minutes. Meetings should have clear guidelines to make them effective.
Meetings serve several purposes, such as coordinating activities, reporting, discussing problems, generating ideas, and arriving at consensus. There are various types of meetings including annual general meetings, board meetings, committee meetings, departmental meetings, and staff meetings. Effective meetings require proper planning which includes determining the purpose, inviting appropriate attendees, choosing an appropriate time and location, establishing an agenda, and assigning someone to take minutes.
Meetings are often ineffective, wasting participants' time. This document provides guidance for running efficient meetings: have a clear agenda and goals; invite only necessary people; distribute materials in advance; make decisions by assigning responsibilities with deadlines; keep minutes; and plan follow-up. The key is to be focused and action-oriented rather than allowing discussions to wander without purpose.
A very quick and practical guide on how to prepare for, run and follow up with your meetings. This is designed to be a lecture for business communication class. Yet it is very hands on and it can be used as a training session as well.
Time Hacks: Managing your Day-to-Day and Long-Term Projectslmd_presentations
This document provides tips and strategies for managing time and prioritizing tasks. It begins with quotes about goal setting and priorities. Next, it outlines various activities for three individuals and estimates time commitments for each. Strategies are then proposed, such as automating repetitive tasks, using templates, and setting clear goals and deadlines. Location and minimizing interruptions are discussed for focused work. The idea of balancing high-focus vs. lower-focus tasks is presented. The document promotes setting boundaries and schedules, as well as collaborating with others. It concludes by surveying readers on their own time management approaches.
This document discusses time management and memory techniques. It provides tips for managing time such as using a calendar, to-do list, and anti-procrastination plans. It recommends being specific with tasks, constantly reviewing schedules, and assessing goals. For memory, it suggests focusing on information, relating new concepts to old knowledge, visualizing, and varying study routines. The document aims to help students improve time management and memorization skills.
Managing yourself: how to be productive with your timeJo Alcock
This document summarizes a webinar on productivity and time management. It introduces the Getting Things Done (GTD) system, which is a 5-step process for organizing tasks and information. The steps are collect, process, organize, review, and do. Various productivity tools are also discussed, including to-do lists, tickler files, and finding the right time and place to work. The webinar aims to equip participants with methods for staying organized, focused, and preventing overcommitment.
Lecture for undergraduate transfer students to learn task and time management skills, procrastination, time management, making a calendar and schedule.
This document discusses time management strategies and techniques. It aims to help participants better manage their own time as well as the time of others through identifying time wasters, setting priorities, utilizing planning tools, scheduling activities, avoiding multitasking, and maintaining a work-life balance. Some key strategies covered include conducting a time audit, setting priorities using Covey's time management matrix, delegating tasks, and stopping procrastination.
An agenda outlines the contents of an upcoming meeting. It informs members of what will be discussed so they can prepare. A well-structured agenda keeps a meeting on track and ensures all important topics are covered in the allotted time. It typically includes the meeting date, time, location, items to discuss, presenters for each item, and time allotted for each. Providing a clear agenda in advance improves meeting effectiveness and productivity.
This document provides an overview of various features in Microsoft Outlook, including search functions, setting up out of office messages, creating rules to automate email workflows, managing tasks, using categories to organize emails and calendar items, recovering deleted items, and adding folders to favorites. It includes instructions for common Outlook tasks like searching, configuring out of office settings, creating rules, adding categories, and more. Exercises are provided throughout to allow users to practice the different Outlook features covered.
An effective agenda serves as a roadmap for a meeting by outlining topics for discussion and allotting time for each. It keeps meetings on track, ensures all topics are covered, and lets participants know what to expect and prepare for. When planning an agenda, set realistic time frames for topics and schedule breaks as needed. The header should include meeting details like date, time, location, and attendees. Writing clear topics using action verbs and assigning presenters helps achieve meeting goals efficiently within the scheduled time. Distributing the agenda in advance allows preparation and keeps the meeting on schedule.
The document discusses time management and provides tips for becoming a better time manager. It suggests that people should either manage their time or have time manage them. It then provides several strategies for managing time effectively, including being organized, using calendars, making priorities, making to-do lists, and being flexible but also realistic about tasks. The overall message is on the importance of proactively managing one's time.
The document provides an overview of calendar features in Outlook, including different types of calendar entries and how to create meetings and tasks. Appointments involve only the user, while meetings invite other people. All-day events don't block calendar time. Creating a meeting involves including attendees, time, and location. Tasks can be assigned to others and tracked through task requests.
Similar to Lunch 'n Learn - Outlook: calendaring (20)
- How to manage all your contacts with their contact details (e-mail, various phone numbers, addresses, etc. ) in Outlook.
- How to create your own distribution list.
The document discusses pivot tables in Excel. It defines a pivot table as a tool for summarizing a list into a simple format. It explains that you can create pivot tables from lists by defining which fields should be columns and rows and what data to summarize. You do not need to use all the data, just what is needed to answer questions. Once created, the pivot table allows you to see the answer. The document then provides steps for creating a pivot table, including selecting the source data, target location, rows and columns, filters and aggregates. It notes various layout, slicer, and other options that can be used.
This document provides instructions for performing a mail merge in Microsoft Word. It explains that a mail merge allows you to merge data from a source, like an Excel file or Access database, into a Word document to create customized documents. The document outlines the 5 steps to set up and perform a mail merge: 1) Set up the main document, 2) Connect the data source, 3) Refine the data, 4) Add merged fields, and 5) Preview and complete the merge. It also provides examples of how to create labels using the mail merge function.
• Get introduced to the most interesting keyboard shortcuts.
• How to deal with margins and page layout.
• How to spellcheck your document.
How to keep track of changes in your document.
This document provides an overview of common keyboard shortcuts and file handling conventions in Windows. It discusses shortcuts for navigating the start menu, taskbar, windows, and files/folders. Common shortcuts are presented for copying, pasting, deleting and selecting files. Methods for accessing previous versions of files on the network drives are outlined. The document also briefly touches on accessing the virtual desktop environment and getting remote IT support.
More from College of Europe - Brugge - ICT Service (7)
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The product workshop focused on exploring the requirements of Generation Z in relation to marketplace dynamics. We delved into their specific needs, examined the specifics in their shopping preferences, and analyzed their preferred methods for accessing information and making purchases within a marketplace. Through the study of real-life cases , we tried to gain valuable insights into enhancing the marketplace experience for Generation Z.
The workshop was held on the DMA Conference in Vienna June 2024.
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3. Calendar view
• View your (shared) calendars
• Select which calendars you want to view
• Quick view
• Navigate between days or months
• Arranging views
• Change to day/week/month view
4. Manage your calendars
• Create a new calendar
• Right click an existing calendar
• Select ‘New Calendar’
• Select folder
• Delete an existing calendar
• Right-click an existing calendar > Delete
Calendar
• Open / share calendar
• See LnL – Share info with your colleagues
• (Ex. 1)
5. Appointments (1)
• = Scheduled activity
• New
• Home > New > New Appointment
• <CTRL + N>
• Double-click or right-click on a (free)
timeslot in your calendar
• Select a range > right click > New
Appointment
• Basic information
• subject, location, start time, end time, all
day event, body text
6. Appointments (2)
• Options
• Show As:
• Free/busy information
• Accessible information for others without
sharing your calendar.
• Reminder
• Visual notification with sound
• Set the reminder time before the start of the
appointment (or meeting)
• Recurrence
• e.g. team meeting every week
• (Ex. 2)
7. Meetings (1)
• = Scheduled activity (appointment)
with invites to others
• Create
• Home > New > New Meeting
• Convert an appointment to a meeting
• Click “Invite Attendees” button in appointment
window
• Response options
• Request responses
• Allow new time proposals
• (Ex. 3)
8. Meetings (2)
• When send
• Meeting is added to your calendar (as organizer)
• Meeting is added to the calendar of your attendees
(awaiting response)
• Mail invite is send to your attendees
• See topic ‘Respond to meetings’
• Responses are sent to the organizer (e-mail) if
‘Request Responses’ is activated
9. Respond to meetings
• When a meeting is send
• Mail invite is send to every recipient
• Possible responses
• Accept
• Tentative (maybe)
• Decline
• E-mail with invite is deleted and calendar item is
deleted
• Propose new time
• Is sent to the organizer
• When accepted, all invitees will receive an
updated invite request
• Possible to auto suggest time
• (Ex. 4)
10. Edit and update meetings
• Double click an existing meeting
• Update information
• Send updated invite
• A new e-mail with updated information is sent to
your invitees.
• When you change the receipients:
• Send the update to changed attendees or to all
• Cancel a meeting
• Send Cancellation
• (Ex. 5)
11. Propose new time
• Proposal is sent to the organizer
• When accepted, all invitees will
receive an updated invite request
• Possible to auto-suggest suited
timeframe
• (Ex. 6)
12. Track meeting responses
• Open meeting > view the response
pane
• Open meeting > Show > Tracking
• List of required and optional attendees
and their responses
(Ex. 7)
13. Scheduled view
• When
• View free/busy information from other
persons within the college
• See free timeslots on shared calendars
• Add Attendees
• Type name or select from the address book
• Set optional or required
• Add start and end time
• View availability status
• When not available -> possible to choose
from the sugested times
14. Tag and categorize items
• Appointment/meeting > Tags
• Make private
• You are the only one who can see the
appointment details
• Even if your calendar is shared
• Others can see free/busy info
• Categorize
• Select meeting or appointment
• Calendar Tools > Tags > Categorize
• e.g. vacation, absence, team meetings
• See LnL – Outlook Miscellaneous
15. Q&A
Future questions?
• ICT intranet
Training
ICT Service Lunch ‘n Learn
• Helpdesk
http://ict.coleurope.eu
helpdesk.be@coleurope.eu
Tel 050 47 70 00