This document provides steps for installing and configuring print services on a server. It covers installing the print server role, adding printers, sharing printers, configuring permissions, adding printer drivers, creating printer pools, setting printer priorities, enabling internet printing, generating notifications, deploying printers using group policy, and migrating printers between servers. The steps provided include using the control panel, print management snap-in in server manager, and group policy to manage printers.

1. Mahmmoud A. Mahdi

2.  How to install, share and mange printers.

3.  Configure and monitor print services

4.  Lesson 1: Managing Printers

5. Lesson 1

6.  Installing the Print Services Server Role
 Installing Printers
 Sharing Printers
 Configuring Printer Permissions
 Adding Printer Drivers
 Configuring Printer Pooling
 Configuring Printer Priorities
 Managing Internet Printing
 Generating Notifications
 Deploying Printers with Group Policy
 Migrating Printers

7.  To Install the Print Services Server Role,
follow these steps:
1. In Server Manger, right-click Roles,  choose Add
Roles.
2. On the Before You Begin Page, Click Next.
3. On the Server Roles Page, select the Print Services
check box.  Click Next.
4. On the Print Services page,  Click Next.

8. 5. On the Select Role Services Page, select the
appropriate check boxes for the following roles,
 click Next:
1. Printer Server (Installs the print management)
2. LPD Service (Allow clients to print using the Line
Printer Daemon (LPD) protocol
3. Internet Printing (Allow clients to print using the
Internet Printing Protocol (IPP) and Create a web
site to manage print jobs )

9. 6. If you are prompted to install the Web Server
(IIS) role service, click Add Required Role
Services,  click Next.
7. If the Web Server (IIS) page appears, click Next.
Then, On the Select Role Services page,
configure the required IIS role services  click
Next again

10. 8. On the Confirm Installation Selections Page, Click
Install.
9. On the Installation Results page, Click Close.

11.  You Can install printers using :
 the Control Panel
 the Print Management Snap-in

12.  After connecting a printer either to the network or
to a server, follow these steps
1. Click Start  choose Control Panel
2. Below Hardware and Sound  Click Printer
3. Double-click Add Printer.
4. On the Choose A Local Or Network Printer page,
select the appropriate
5. On the Choose A Printer Port Page, Select the
physical port.

13. 6. If you are installing a network printer,
Select the printer or that I want Isn’t Listed. Click Next
Select A Printer Using A TCP/IP Address or Hostname, Click Next
7. If the Install the printer Driver page
appear, select the driver location,…  Click Next
8. On the Type A Printer Name Page, type a name
for the printer,  Click Next.
9. On the Printer Sharing Page, choose whether to
share the printer, type the location. Click Next
10. Click Finish

14.  After connecting a printer either to the network or to a
server, follow these steps:
1. In Server Manager, right-click RolesPrint
ServicesPrint ManagementPrint Servers <server>,
 choose Add Printer.
2. On the Printer Installation page, choose an installation
method,  click Next.
3. The Pages that follow will vary depending on the
printer installation method you choose.
4. On the Printer Driver page, choose whether to use an
existing driver, install a new driver or use the printer
driver.  click Next.
5. If you choose to install a new driver, the Printer
Installation page appears. Select a driver,  click Next.

15. 6. On the Printer Name and Sharing Settings page, type a
name for the printer. To immediately share the
printer, select the share This Printer check box
and type a name and location. Click Next.
7. On the Printer Found page, click Next.
8. Depending on the type of printer, you might be
prompted to perform printer-specific
configuration.
9. On the Completing The Network Printer Installation
Wizard page, click Finish.

19.  Using Control Panel
 Right-Click the printer choose sharing
 Using Print Management snap-in
 Right-Click the printer choose Manage Sharing.

21.  By default, everyone can print to printer.
 You can configure the following
permissions:
 Print: Users can print.
 Manage Printers: Users can change printer
configuration settings.
 Manage Documents: Users can remove
documents that have been submitted to the
printer.

22.  To add printer drivers using the Print
management snap-in, follow these steps:
1. In Server Manager, right-click RolesPrint
ServicesPrint ManagementPrint
Servers<Server Name>Drivers  choose Add
Driver.
2. On the Welcome to The Add Printer Driver
Wizard page, click Next.

23. 3. On the Processor And Operating System
Selection page, select the check boxes... click Next.
4. On the Printer Driver Selection page. click the
Have Disk button, select the folder containing
the printer driver, click OK. Select the printer,
click Next.
5. On the Completing The Add Printer Driver
Wizard page, click Finish.

24.  To create a printer pool, follow these steps:
1. Install each of the printers that will be in the pool.
2. In Server Manager, select Print ServicesPrint
ManagementPrint Servers<Server
Name>Printers,  right-click one of the printer in
the pool  choose Properties.
3. Click the Ports tab  select the Enable Printer
Pooling check box.
4. Select the port check box for each printer in the
printer pool, click OK

26.  To Configure the printer priorities, follow these
steps:
1. Install the printer that will have multiple priorities.
install the same printer again using the same port.
2. In Server manager, right-click one of the logical
printer. choose Properties.
3. Click the Advanced tab and specify a priority for the
Logical printer.
4. Repeat steps 2 and 3 for each of the logical printers.
5. Connect higher-priority logical printer and lower-
priority users to lower- priority logical printer 
Configure printer permissions to restrict access to
specific groups.

27.  If you install the Internet Printing role
service, you can manage printers by using a
web browser to visit the URL
 http://<Server Name>/Printers.
 To connect directly to a printer shared with
Internet printing, provide the URL in the
format
 http://<ServerName>/Printers/<PrinterName>
/.printer.

30.  First, create a custom filter by following
these steps:
1. In server Manager  right-click RolesPrint
ServicesPrint ManagementCustom Filters 
choose Add New Printer Filter.
2. On the Printer Filter Name And Description
page  type a name for the filter  click Next.

31. 3. On the Define A Printer Filter page configure
the Filter Criteria, one raw at a time. As:
▪ Field: defines the criteria being compared. The most
useful Field is Queue Status, which indicates the
printer’s current state.
▪ Condition: conditions vary depending on the value
you select for the Field.
▪ Value: the value, the Field, and the Condition must
match for a printer to meet the filter criteria.
4. when you have configured the filter criteria 
click Next.

32. 5. On the Set Notifications (Optional)page  choose
whether to send an e-mail notification, whether to run
a script when a printer matches the criteria you
defined on the previous page, or both.

34.  To deploy a Printer with Group Policy settings, follow these steps:
1. In Server Manager  select RolesPrint ServicesPrint
ManagementPrint Servers<Server-Name>Printers. In the details
pane right-click the printer  choose Deploy With Group Policy.
2. In the Deploy With Group Policy dialog box  click the Browse button
to select the Group Policy object (GPO) that you want to use  click
Next.
3. To deploy the printer to all users who log on to a particular computer 
select the The Computers That This GPO Applies To check box.
4. To deploy the printer to specific users regardless of which computers
they log on to  select the The Users That This GPO Applies To
check box.
5. You can select both check boxes to deploy the printer using both the
Computer Configuration and User Configuration nodes in a GPO.

35. 6. Click the Add button to add the GPO to the
list.
7. Repeat steps 2 and 3 to deploy the printer to
additional GPOs.
8. Click OK.
9. Click OK to confirm that the printers were
successfully added to the GPO  click OK
again to close the Deploy With Group Policy
dialog box.

36.  Exporting Printers:
Print
1. In Server Manager right-click
Management choose Migrate
Printers.
2. On the Getting Started With Printer Migration
page select Export Printer Queues And
Printer Drives To A File click Next.

37. 3. On the Select A Printer page  select a server
click Next.
4. On the Review The List Of Items To Be
Exported page  click Next.
5. On the Select The File Location  type a
filename  click Next.
6. On the final page click Finish.

38.  Importing Printers:
1. In Server Manager right-click Print
Management choose Migrate Printers.
2. On the Getting Started With Printer Migration
page select Import Printer Queues And
Printer Drives To A File click Next.
3. On the Select The File Location  type the
name of the exported file  click Next.

39. 4. On the Review The List Of Items To Be Imported
page  click Next.
5. On the Select A Printer page  select a server
click Next.
6. On the Select Import Options page click the
Import Mode drop-down list to choose whether
to keep or overwrite existing printers choose
whether to list the imported printers in the
Active Directory  click Next.
7. On the finial page, click Open Event Viewer to
review any error.  click Finish

40. Contact Me: qursaan@gmail.com