LIS Learner information system

1. LEARNER INFORMATION
SYSTEM (LIS)

2. LEARNER REFERENCE
NUMBER (LRN)
•Is a unique and permanent 12 – digit
number assigned to a person who
enters the Philippine Basic Education
Program
•Ex: 301432080055
301432 – School ID
08 – School Year
0055 – Student Number

3. LEARNER REFERENCE
NUMBER (LRN)
•Is a unique and permanent 12 – digit
number assigned to a person who
enters the Philippine Basic Education
Program
•Intended to reference a “Registry of
Learners” which serves as a
centralized and authoritative
database of learners’ basic education

4. LEARNER REFERENCE
NUMBER (LRN)
•Offers access to learner profiles in the
registry and even performance data
as he or she completes the program,
whether it be in the formal or non-
formal mode of learning.

5. LEARNER REFERENCE
NUMBER (LRN)
•Issued to a learner when he or she
registers in the basic education
program either at the start of the
program (i.e., kindergarten level) or
when the learner transfers from a
school and has not yet been issued
an LRN

6. LEARNER REFERENCE
NUMBER (LRN)
• OBJECTIVES:
1. Provide a standardized registration
system of learners
2. Track learner progress / performance
3. Provide learner information for better
program planning and supervision of
schools and learning centers.
4. Enhance management of learner
records.

7. ROLES AND RESPONSIBILITIES
• SCHOOL HEAD
1. Manage the implementation of the LIS in
their respective schools
2. Issue an LRN to learners with no LRN
and enroll them in appropriate grade
level and section in current SY
3. Enroll transferees to the appropriate
grade level and section in current SY

8. ROLES AND RESPONSIBILITIES
• SCHOOL HEAD
4. Enroll previous SY enrollees to
appropriate grade level and section in
current SY
5. Update or correct enrolment data,
personal background and CCT information
of learners
6. Ensure accuracy of learner data and
integrity of the LRN

9. ROLES AND RESPONSIBILITIES
• SCHOOL HEAD
7. Request DO for the deactivation of
multiple LRNs referring to one learner ad
learners who do not actually exist in the
school.
8. Ensure compliance of DepEd Order No.
22, s. 2012 requiring the inclusion of the
LRN in all forms which refer to a learner

10. ROLES AND RESPONSIBILITIES
• SCHOOL HEAD
9. Manage the user accounts of class
advisers if school opts to divide encoding by
section

11. ROLES AND RESPONSIBILITIES
• CLASS ADVISER
1. Enroll appropriate SY 2011 enrollees to
section handled
2. Update or correct personal background
and CCT information of learners

12. PERSONS AUTHORIZED TO
ISSUE THE L.R.N
•Public / Private School –
School Registrar or a
designated personnel
responsible for maintaining
the registry of learners.

13. GUIDELINES
• GUIDELINES
1. All learners enrolled in the school must
be issued only one LRN
2. When a learner without LRN enrolls, the
school must first search the LIS
database through the Search Learner by
Name facility to ensure that this learner
was not assigned an LRN in another
school.

14. GUIDELINES
• GUIDELINES
3. Learners without LRN include new
entrants, previous SY enrollees who were
not issued an LRN, Balik Aral, transferees
who were not issued an LRN in their
previous school.
4. The school will create a new LRN only if
the learner was not found in the database

15. GUIDELINES
5. If the learner was found, the school will
enroll the said learner instead of creating
new LRN
6. Please include the numerical equivalent
of the section
Ex: IV – Hope (2)

16. GUIDELINES
Account Name
and Password
301432bern

17. WEBSITES
• Official
http://lis.deped.gv.ph
Official practice website
http://lis.deped.gov.ph/practice
lispractice.deped.gov.ph

18. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• School logs in LIS Main Page

19. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• System displays welcome page for school account

20. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• School clicks on the Formal Schools facility in the Main Menu to
access the Select School Screen

21. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• School clicks on Next to access Search Learner Screen

22. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• School checks Name in the Search by options
• System displays the criteria for searching by name

23. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• School enters region and division where the
learner previously came from. If the learner
is a new entrant then school should select
the current division.
• School enters the First Name, Middle
Name, Last Name in the appropriate fields
• School clicks on search to display a list of
learners who have names similar to the
search criteria
• If the learner was not found or is not in the
list displayed, school clicks on the Create
New Learner command which appears after
the search was conducted

24. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• System displays the Create
New Learner Screen
• School enters the
appropriate background
and enrollment information
then clicks on submit to
save the data

25. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• System updates the database and displays the LRN
issued to the learner

26. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• If school finds the learner, school
clicks on edit to enroll the learner

27. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• System displays the
Edit Learner Screen
• School updates
background and
enrollment information
then clicks submit

28. ISSUE AN LRN TO LEARNERS WITH NO
LRN AND ENROLL THEM
• System updates the database

29. ENROLL TRANSFEREES TO THE
APPROPRIATE GRADE LEVEL AND
SECTION IN CURRENT SY
Guidelines
 Enrollment of transferees who have a copy of their LRN
shall be accomplished through the Search Learner by
LRN facility

30. ENROLL TRANSFEREES TO THE
APPROPRIATE GRADE LEVEL AND
SECTION IN CURRENT SY
 School accesses the Search Learner Screen and checks
LRN in the Search by option

31. ENROLL TRANSFEREES TO THE
APPROPRIATE GRADE LEVEL AND
SECTION IN CURRENT SY
 School enters the LRN of the transferee then clicks
Search
 System displays list of learners who matched the search

32. ENROLL TRANSFEREES TO THE
APPROPRIATE GRADE LEVEL AND
SECTION IN CURRENT SY
 School clicks edit to
access the Edit Learner
Screen

33. ENROLL TRANSFEREES TO THE
APPROPRIATE GRADE LEVEL AND
SECTION IN CURRENT SY
 School updates
background and
enrollment information
then clicks submit

34. ENROLL TRANSFEREES TO THE
APPROPRIATE GRADE LEVEL AND
SECTION IN CURRENT SY
• System updates the database

35. ENROLL PREVIOUS SY LEARNERS
Guidelines
• Previous SY enrollees shall be enrolled using the Enroll
Previous SY Learners facility that allows simultaneous
enrollment of multiple learners

36. ENROLL PREVIOUS SY LEARNERS
• School clicks on Enroll Previous SY Learners facility
• System displays Enroll Previous SY Enrollees Screen

37. ENROLL PREVIOUS SY LEARNERS
• School selects the previous SY grade level
• System displays learners enrolled in the previous SY grade
level

38. ENROLL PREVIOUS SY LEARNERS
• School selects the current SY grade level and enters the current section
• Schools puts a check mark on the learners to be enrolled in the current
grade level and section the clicks submit

39. ENROLL PREVIOUS SY LEARNERS
• System updates the database and
displays updated current SY enrollment
data of learners
• If school wants to remove a learner from
the enrollment list, click the letter R
beside the enrolled Learner

40. UPDATE OR CORRECT 4PS/CCT
INFORMATION
Guidelines
• Updating the list of 4Ps/CCT recipients shall be done
using the 4Ps/CCT Recipients facility

41. UPDATE OR CORRECT 4PS/CCT
INFORMATION
• School clicks 4Ps/CCT Recipients command
• System displays Identify 4Ps/CCT Recipients Screen

42. UPDATE OR CORRECT 4PS/CCT
INFORMATION
• School selects Current Grade Level
and Section
• System displays learners for that
grade level and section

43. UPDATE OR CORRECT 4PS/CCT
INFORMATION
• School puts a check mark on learner
who are recipients of the 4Ps/CCT
program then clicks submit
• System updates the database

44. UPDATE OR CORRECT 4PS/CCT
INFORMATION
• If school wants to remove a learner from
the list of CCT recipients, click the letter R
beside the Learner name

45. UPDATE OR CORRECT ENROLLMENT DATA
AND PERSONAL BACKGROUND
Guidelines
• Making corrections to the enrollment data and personal
background may be done using the Edit/Remove
Enrollees facility
• The Edit/Remove Enrollees facility allows the user to
access all enrollees for the current school year as
opposed to the Enroll Previous SY Learners which can
access only the enrollees of the previous school year

46. UPDATE OR CORRECT ENROLLMENT
DATA AND PERSONAL BACKGROUND
• School clicks Edit/Remove Enrollees facility
• System displays Edit/Remove Enrollees Select Screen

47. UPDATE OR CORRECT ENROLLMENT
DATA AND PERSONAL BACKGROUND
• School selects Current Grade Level and Section
• System displays learners for that grade level and section

48. UPDATE OR CORRECT ENROLLMENT
DATA AND PERSONAL BACKGROUND
• School clicks the letter E beside
the learner name to access the
Edit Learner Screen
• School makes the necessary
corrections then clicks submit

49. UPDATE OR CORRECT ENROLLMENT
DATA AND PERSONAL BACKGROUND
• System updates the database and displays updated information
• If school wants to remove a learner from the enrollment list, click the
letter R beside the Learner name

50. ENSURE ACCURACY OF LEARNER DATA
Guidelines
• Per DepEd Order 22, s. 2012, schools are responsible for
ensuring that information for each learner in their respective
area is accurate
• Schools are also responsible for ensuring that all learners in
their respective area have only one LRN which shall be
incorporated in all documents which refer to a learner
• After encoding all learners, schools should manually review the
data of their respective learners. The system also provides a
Check Data facility which automatically checks the following
potential errors:
• No data for gender, residence and barangay
• No explanation for learner with no birthdate
• Learner must be between 4-30 years old (formal), between 4-100 (als)
• Exactly the same name

51. ENSURE ACCURACY OF LEARNER DATA
• School clicks Check Data facility
• System displays potential errors found
• School clicks the letter E beside the Name to access the
Edit Learner Screen

52. ENSURE ACCURACY OF LEARNER DATA
• School makes the
necessary corrections
and clicks submit

53. ENSURE ACCURACY OF LEARNER DATA
• System updates the database and the list of potential
errors

54. REQUEST DO FOR THE DEACTIVATION
OF LRN
Guidelines
• Schools shall ensure that all learners in their respective area
have only one LRN. In case a learner has more than one
LRN, the school shall select the official LRN of the learner and
request the division to deactivate the other LRNs
• Schools shall also request for the deactivation of LRNs
assigned to learners who do not belong the school
• The request to deactivate an LRN shall be submitted to the
SDS for approval following the format in Enclosure 2 of
DepEd Order 22, s. 2012
• The LRN of learners who have dropped out, died or
transferred out SHOULD NOT be deactivated

55. REQUEST DO FOR THE DEACTIVATION
OF LRN

56. MANAGE THE USER ACCOUNTS OF
CLASS ADVISERS
Guidelines
• A large school may delegate encoding of learners to
class advisers by creating a user account that can
access only the section handled by the adviser
• In order to avoid conflict with the user accounts of other
schools the following naming convention will be used:
schoolid_name of adviser (ex. 101132_aabanil)
• The user account of class advisers do not have access
to the Search Learner and Check Data facility. Class
advisers can only access learners enrolled in their
respective classes.

57. MANAGE THE USER ACCOUNTS OF
CLASS ADVISERS
• School clicks on the User facility in the
Main Menu
• System displays the Search User Screen
• School clicks on Add New User facility to
access the Add User Screen

58. MANAGE THE USER ACCOUNTS OF
CLASS ADVISERS
• School enters User Name, Password, Description and
sets the Access level to “Section”
• School selects appropriate grade level and enters the
section name then clicks the Add button

59. MANAGE THE USER ACCOUNTS OF
CLASS ADVISERS
• System creates the user account

60. MANAGE THE USER ACCOUNTS OF
CLASS ADVISERS
• If the school wants to edit an existing account such as change the password,
grade level or the section name, school shall enter the account name in the
Search User box then click the Search button
• System displays all users matching the search criteria
• School clicks on the letter E beside the user name

61. MANAGE THE USER ACCOUNTS OF
CLASS ADVISERS
• System displays Edit User Screen
• School makes the appropriate changes then clicks on Edit
• System updates the database

62. MANAGE THE USER ACCOUNTS OF
CLASS ADVISERS
• If the school wants to delete an existing account, school
shall click the letter D beside the user name to access the
Delete User Screen

63. MANAGE THE USER ACCOUNTS OF
CLASS ADVISERS
• School clicks on the Delete button to confirm deletion of
the user account.
• System delete user account

64. REPORTS

65. REPORTS

66. REPORTS

67. REPORTS

68. REPORTS

69. ITEMS FOR DEVELOPMENT PRIOR TO
LEVEL 3 TRAINING OF SCHOOLS AND
ALS FACILITATORS
• Data entry for name of teacher handling a section as well
as learner height and weight
• Report generation of templates for school/ALS forms
(eg. Form 1, 3, 137, others)
• Report generation for the Nutritional Status Report
• Offline LIS for schools that are unable to access the
internet

70. REFERENCE
Deped Order No. 22, s. 2012
Deped Order No. 67, s. 2012

71. DOWNLOAD LINK
http://www.slideshare.net/jaredram55
E-mail: jaredram55@yahoo.com

72. “Challenges makes you
more responsible. Always
remember that life without
a struggle is a life without
success. Don’t give up!
Learn to rest, not to quit!”

73. PREPARED:
JARED RAM A. JUEZAN
TEACHER I, OCTOBER 31, 2012
THANK YOU
VERY MUCH!