SHS

1. LECTURE ON SHS ENROLMENT SY 2016-17
(Available in the System) and ASSIGNING
LEARNER IN A CLASS (Available on June
17, 2016)
By
ALFREDO C. MEDRANO
Planning Officer III
Ilocos Norte Division

2. 06/30/16
SHS Encoding and Processing of
Data

3. 06/30/16

4. Ang LRN ba ay required para tangapin ang learner sa school?
Ang sabi ng Deped Order: Sa nakaraang mga instructions sa LIS, palaging ang school kung saan presently
enrolled ang learner ang dapat mag register sa LIS para magkaroon ng LRN. Pwede ding magkaroon ng
LRN ang mga learner na naka enrolled sa ALS program. (Deped Order 33, s. 2013; Deped Order 13, s.
2014). Pasimula noong SY2015-2016, ang mga authorized private schools ay binigyan na din ng access
sa LIS para ma-iregister nila sa LIS ang kanilang mga learners at mabigyan din ng LRN . Ang school ang
dapat magbigay ng LRN sa learner hindi ang kabaligtaran nito – Deped Order 26, s. 2015.

5. 06/30/16
Ano ang kailangan para magkaroon ng LRN?
Ang sabi ng Deped Order: Dapat naka enrolled ang learner sa school na authorized
ng Deped. Kung sa private school, tiyakin na mayroon itong valid permit to operate
mula sa Deped at may EBEIS school ID. Ang LRN ay 12 digit numbers at ang unang 6
digits nito ay ang school ID. Ang LRN ay dapat ilagay sa mga document na nauugnay
sa learner tulad ng Form 137, Fom 138, Diploma at iba pa. (Deped Order 22 s.
2012) . Sa Public School, ang mga impormasyon mula sa School Form 1 (SF1) ang
ginagamit na reference sa learner’s basic profile sa LIS. Pananagutan ng class
adviser/school head na matiyak na may mga supporting document ang SF1 sa bawat
learner’s record – Deped Order 4, s. 2014.

6. 06/30/16
Paano malalaman kung may LRN o wala pa ang Learner?
Dapat makipag-ugnayan ang parent/learner sa school na
huling pinasukan kung hindi pa kasalukuyan naka enrolled ang
learner sa school na authorized ng Deped. Kung naka enrolled
naman na, ang current authorized school ang gagawa ng
“search query” sa LIS para makita kung may existing record.

7. 06/30/16
Paano magkakaroon ng LRN ang nag-aral sa
“Unregistered Private School”?
Ang sabi ng Deped Order: May mga proseso ang mababasa sa
Deped Orders 22, s. 1998 & 53, s. 2004. Please contact the
BUREAU OF EDUCATION ASSESSMENT (BEA), Education
Assessment Division (EAD). The certificate being issued from
this office may use as basis of the receiving authorized school
to register the learner in LIS.

8. 06/30/16
1. Online updating of learner's basic profile and
enrolment status through the Learner
Information System (LIS) will be made
available by May 10, 2016

9. 06/30/16
a. School Registrar or LIS Coordinator searches and
retrieves the learner record.
i. If a learner record does not exist, encoder selects
from a list of reasons the Grade 11 learner does not
exist in the LIS

10. 06/30/16
Reasons for exeption:
1. From School Abroad (encode also the school name and country where learner
attended junior high school)
2. PEPT passer(encode PEPT certificate number)
3. A&E passer(encode A&E certificate number)
4. PVT passer (encode PVT certificate number)
5. From same school not encoded
6. From other schools not encoded - this includes public, private and SUCs. The
originating school name shall be selected from drop-down list of schools.

11. 06/30/16
ii. Prior to the issuance of an LRN, the record of the newly-
registered learner shall be subject to approval by the Schools Division
Office. (Planning Office Requirements: Covered Letter Adressed to the
SDS and Attention: Planning Section, Birth Certificate, Form 137, SF1)

12. 06/30/16
b. If learner record exists, or once the
learner is registered in the LIS, Program
(track and strand) per learner shall be
selected from a drop-down list of
program offerings the school is
authorized to provide.

13. 06/30/16
c. All enroled/ registered learners prior to the opening of classes are
recorded in the schools' "List of Registered Learners"
i. School shall have the facility to view the list of learners by program
offering.
ii. School dashboard shall also display summary of learners by program
offering.

14. 06/30/16
2. In creating SHS sections, the following data shall be provided:
- Program offering selected from drop-down list that school is authorized
to provide.
- Section Name must be unique within a school.
- Class Adviser selected from a drop-down list of school personnel

15. 06/30/16
After a class or section is created, assign
learners by selecting from a list of learners
officially enroled in the program.

16. 06/30/16
3. Starting June 17, 2016, the facility to finalized the enrolment list for
each class shall be made available. The class adviser shall encode each
learner's "Date of First Attendance." The "Finalized" action shall mark all
learners with no Date of First Attendance and prompt the user to either
provide a valid date or confirm the finalization. After finalization is
confirmed, learners with no Date of First Attendance shall no longer
appear in the class' enrolment list.

17. 06/30/16
Learners with no Date of First Attendance will remain in the schools'
Registration List until another school enrols the learner. In this case, the
learner has decided to attend a different SHS. The list shall contain a
complete list of learners who enroled into SHS but are identified as
follows:
- Enroled in school
- Enroled in other SHS
- Blank if not enroled in any school

18. Reminder (May 30, 2016): Sa LIS ng SHS,
ano ang category or status ng mga HS
Graduates kung i reregister sa SHS (not
Grade 10 completers)?

19. 06/30/16
A. Kung ang learner ay wala pang
LRN, select po Kung Same School
(not encoded) nag graduate ng HS
or graduate sa Ibang School not
encoded. Send supporting
document to Division Office.

20. 06/30/16
B. Kung ang learner ay mayroon
nang LRN pero nanghihingi ang
system ng reason for “missing
historical enrolment record”,
select lang po kung Same School
(not encoded) nag graduate or
graduate from other
public/private school. Send
supporting document to Division
Office.

23. Log on to
lis.deped.gov.ph
using the School
Head Account or
System Admin
Account
Type the Username and
password that you are
using in the Junior
High School

24. Sometime after log in, it will display first this screen or directly in
the dashboard, just click Learner Information System
Click

25. In the Dashboard, Click Senior High School
Click

26. SENIOR HIGH SCHOOL PAGE OR SCREEN

27. HOW TO ENROL SHS LEARNER with LRN
Click Enrolment in the menu
Click

28. Click Enrol Learner
Click
Click

29. Type the LRN then Click Search or if you do not
know the LRN, click by Name
Type the LRN here Click Here with
no LRN

30. After clicking Search, it will display the profile of the
Learner, then Click Enrol
Click
Enrol

31. Select SHS program
After clicking Enrol, it will display
the Basic Profile and Enrolment
History, since the learner is
Promoted from Grade 10, he is
eligible to Enrol in the SHS
Select the SHS program in the
school

32. After selecting the SHS program of the Learner, click
Enrol
Click

33. Please Read
Click Enrol Learner to enrol another learner
Note: The Assign facility in
the Class Assignment is
available on June 17 onwards

34. ENROL LEARNER WITHOUT LRN
Click
Click Enrolment in the menu or Enrol Learner

35. If a learner has no
LRN, click or by name
type the First name,
Middle Name, Last
Name, Birth Date and
Gender, then Click
Search by name
Click

36. If record not found, click
Create record and enrol
Click

37. FOR NEW RECORD – SELECT THE REASON, AFTER SELECTING A REASON, ANOTHER BOX WILL
APPEAR, YOU WILL FILL UP NECESSARY DATA DEPENDING ON THE REASON

38. In this
example is
from abroad,
so type the
Country and
School name,
then the SHS
program he
will take up,
then click
Enrol
Click

39. Just repeat the above procedures until all SHS
Grade 11 enrolees are enrolled in the LIS
Please read

40. HOW TO ASSIGN ENROLLED
LEARNERS IN THEIR CLASSES
(This facility is available on
June 17, 2016 onwards)

41. After enrolling all the SHS Grade 11 Enrolees in the LIS
You are now ready to assign the SHS Learner who attended their First Day of
Attendance (from June 13-17 and onwards) in their assign class. Those who did not
appear on the said date are temporary enrolled. Not included in the actual
enrolment. Click Assign
Click

42. Select a Class
Or type a new class name
Select the Date of First Attendance (June 13-onwards)

43. After filling up the required data, Click Assign
Click

44. Please read

45. Assign another learner to a Class assignment,
click Assign
For Approval – LRN To be Approved by the
PO, submit request letter and attached necessary
document
Click

46. Select Class name
Click AssignClick

47. After assigning all the learners in their class assignment, Click List of Classes to
display List of Classes (this facility is available on June 17 onwards)

48. LIST OF CLASSES
In the list of Classes, you can see Add Class (this is use to add
class/s), Enrolment and Edit button

49. It will display the List of Learner in a class
if you click Enrolment Button
It will display the Update Class if
you click Edit Button (in here you
can change the name of a class)

50. OVERVIEW PAGE

51. ENROLMENT PAGE

52. LIST OF CLASSES PAGE