This document provides an overview of lean project management. It includes slides on project planning processes, dimensions of project planning, project lifecycles, types of projects, project objectives, scope, schedules, work breakdown structures, risk identification, budgets, and timelines. The slides appear to be from a presentation on lean project management fundamentals and processes.
3. Project Planning Process
Project
charter, scope
Project
schedule
Project
resource
Project budget
& cost
Project
quality
Project
risk
Project
communication
01 02 03 07
05
04 06
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4. www.company.com
4 Dimensions of Project Planning
Project
Plan
Development
Inputs
▪ Other planning outputs
▪ Historical information
▪ Organizational policies
▪ Constraints
▪ Assumption
Tools And Techniques
▪ Project planning methodology
▪ Stakeholder skills and knowledge
▪ Project management information system
Output
▪ Project plan
▪ Supporting detail
5. Elements of Project Lifecycle
Preliminary
project plan
Proposal
project plan
Baseline
project plan
Project
execution
Client requested
changes
Revised
project plan
Project
monitoring
Work
authorization
Client review
negotiations
Internal
review
Client statement of
work
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6. Types of Project
Product
Development
Type 2 Project
Engineering &
Construction
Type 1 Project
Research &
Organizational Change
Type 4 Project
Applications Software
Development
Type 3 Project
Methods
Well
Defined
Goals Well Defined
Yes No
No
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7. www.company.com
7 Project Objectives
Money
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Time
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Scope
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Quality
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8. Project Objective-1
Business Case Problem Statement
Who Is The Client (Internal And/or External)? What is the problem?
What Is The Current Situation? How do you know it is a problem?
What Is The Business Climate And/or Environment? When did the problem first occur?
What Is The Trend? Where is it on coming?
What Are The Business Gaps? What is The frequency?
What Are The Drivers For Change? What Are The defects and/or areas of waste?
What Are The Client/Market/ Regulatory Require Ends? What Are The variations?
What Is The Level Of Importance And/or Urgency? What Is The Level Of complexity?
How Does The Project Connect With The Overall
Business Strategy/Goals?
What are the in pacts?
What Are The Project Benefits From The Change? What is The cost of poor quality (soft and hard)?
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9. Project Objective-2
Goal Statement Project Scope
Who will benefit? In scope activities:
What is to be achieved? Out of scope activities
How will success be measured? Process start point:
Why is it important? Process end point
When are improvements required by? Critical to quality:
High-level Timeline Key Project Members
Define - dates from/to: Executive sponsor:
Measure - dates from/to: Activity/ business line /product
Analyse - dates from/to: sponsor/champion:
Improve - dates from/to: Client/ business partner champion(s):
Control - dates from/to: Project manager:
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13. Critical Path Project Management
Supply Chain
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Emergency Services
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Procurement
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Stakeholders
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Users
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14. 14 Critical Path Method
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Critical Path
A
B
C
D
E
F
H
G
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19. Yearly Scheduler
2017 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
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20. Project Tasks Status Dashboard
Task # Column Priority Status Complete
87 Text Here High Done
22 Text Here High In Progress
34 Text Here Normal In Progress
47 Text Here Normal In Progress
88 Text Here Low Not Started
20 Text Here Low In Progress
Tasks In Progress Not Started Tasks
Complete Tasks
10%
70%
100%
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21. Work Breakdown Structure
Fulfilment Customer Data Protection
• Project
management
• Scope narrative
• Deliverable
structure
• Flow diagram
• Schedule
• Budget
• Status reports
• Regulations
impact analysis
• Regulations
analysis and
opinion
• Summery of
business impacts
• Help desk
process
• Current state
• Future state
• System
development
• Large partner
requirements
• Technical
requirement
• Enhanced/ new
EDI
• Testing
• Communication
• Large partners
• All other
partners
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22. Stages of Project Planning
Starting the
project
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Carrying out
the work
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Closing the
project
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Organizing and
preparing
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23. Assessment Deciding Outcomes Planning Intervention Evaluation
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23 Work Process
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24 Project Team Management
25. Project Planning and Scope
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JAN
Discovery
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Concept
FEB
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Plan draft
MAR
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Project plan
APR
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Release 1
MAY
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27 Project Timeline
02nd Jan 2017
• Develop draft
strategy statements
• Establish situation
awareness
04th Feb 2017
• Identify key “themes”
and “levers”
• Learn principle of
ideation
• Make case for change
build consensus
08th Mar 2017
• Finalize strategy
statements, themes and
levers
• Learn to identify, plan and
measure activities that will
support the strategy,
theme and levers
06th Apr 2017
• Learn to identity,
plan and measure
activities that will
support the
strategy, theme
and levers
05th May 2017
• Plan activities
• Engages activity
owners
• Develop final
strategic plan
28. Project Schedule
2017 Jan Feb Mar Apr May Jun July
Define objectives
Document overview
Prepare WBS
Prepare estimate
Document
assumption
Define milestone
Define and analyze
Compile project plan
Get approval for plan
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30. Activity Network Diagram
Task 1 Task 3
Task 5
Start End
Task 2 Task 4
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31. Potential Delays In Execution
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Potential
Delays
Execution
difficulties
Misalignment between projects
and their business objectives
Late or delayed
projects
Dependency
conflicts
Overlapping and
redundant projects
Fragmentation
No
accountability
Diffuse decision
making
Unrealized
business value
Resource
conflicts
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32 Risk Identification
Identify Analyze Manage Monitor Improve Report
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34. Risk To Project
Severity
Risk
2017 Near
impossible
Unlikely
Notable
chance
Likely
Almost
certain
In signification 1 2 3 4 5
Minor injuries 2 4 6 8 10
Notable injuries 3 6 9 12 15
Major injuries 4 8 12 16 20
Death 5 10 15 20 25
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35. Project Progress Against Baseline Schedule
0 5 10 15 20 25 30
Production
Changes
Marketing
Test Market
Evaluate
Init. Production
Facility
Materials
Prototype
Mkt.Start
Write Speos
Drawings
Study Market
Approve Plan
Apr Apr May May May Jun Jun
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36. Alternatives Evaluation
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Evaluation
01
Evaluation
02
Evaluation
03
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About Us
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Our
Mission
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42. www.company.com
42 Our Goal
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Goal 01
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Goal 02
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Goal 03
43. Julie Smith
Finance Manager
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CEO & Founder
John Hill
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Production Manager
Lee Hester
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Our
Team
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44. www.company.com
44 Financial
35% 45% 85%
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65%
45. Dashboard
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100
0
70%
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100
0
30%
47. Timeline
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2017
2012
2015
2016
2011
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48. Important Notes
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01 02 03 04
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49 Newspaper
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NEWSPAPER
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50. Puzzle
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01
02
03
04
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51. Target
01
02
03
04
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52. Circular
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01
04
02
05
03
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53. Comparison
50%
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Men
70%
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Women
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54. Mind Map
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01 02
04 03
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55. Venn
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01
02
03
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56. Lego
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01
02
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03
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05
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04
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57. Silhouettes
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03
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58. Mark Doe
Manager
Jane Knocks
Manager
Alfred Berg
Manager
Janna Levis
Supervisor
David James
Supervisor
Bella James
Supervisor
John Smith
Director
Hierarchy
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Generate
Idea
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Matrix
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Low
High
Low High
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Magnifying
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Funnel
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01
02
03
04
05
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69. Area Chart
Product 2
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Product 1
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0
10
20
30
40
50
60
70
80
90
100
FY
12
FY
11
FY
10
FY
09
FY
08
FY
07
FY
06
FY
05
FY
04
FY
03
FY
02
FY
01
In
Percentage
100%
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